New Zealand Legislation: Regulations
Regulations are laws made under Acts
Schedule 2 |
Form 1 |
For office use only.
No of shares:
In the matter of a general meeting of the shareholders of [specify] Incorporation to be held at [place] on [date], and any adjournment of that meeting.
I, [name], being a person whose name is entered on the share register as a shareholder (or the trustee of [name], a shareholder) in the said incorporation do hereby appoint as my proxy* [at least 1 name to be filled in]
| [insert name] | [insert name] or if he/she does not attend |
| [insert name] | [insert name] |
at the above meeting and any adjournment thereof.
This form is to be used in favour of/against** the resolution to [details of the resolution]
Date:
Signed by: [full name of shareholder/trustee]
Signature:
In the presence of: [full name of witness]
Signature:
Occupation:
Address:
*Any person of full age and capacity (other than a member of the committee of management or a person who has consented to be nominated as a member of the committee of management) may be appointed as the proxy of a shareholder. **Strike out whichever is not desired. Unless otherwise instructed, the proxy will vote as he or she thinks fit. |
Note: This proxy form when completed must be lodged at the office of the incorporation not later than 48 hours before the time fixed for the meeting or such later time as the chairperson of the committee of management may allow.
Form 2 |
For office use only.
No of shares:
In the matter of a general meeting of the shareholders of [specify] Incorporation to be held at [place] on [date], and any adjournment of that meeting.
I, [name], being a person whose name is entered on the share register as a shareholder (or the trustee of [name], a shareholder) in the said incorporation do hereby vote on the proposed resolution(s) as follows:
1 Resolution to [details of resolution]
*In favour of/against:
Date:
Signed by: [full name of shareholder/trustee]
Signature:
In the presence of: [full name of witness]
Signature:
Occupation:
Address:
1 A shareholder, or the trustee of a shareholder, may cast a postal vote if the shareholders, by special resolution, have so determined at an earlier meeting.
2 The postal vote must be signed and witnessed.
3 A postal vote may be cast on any or all of the proposed resolutions to be voted on at the meeting by specifying the manner in which the shares are to be voted.
4 The secretary of the incorporation (or [specify]) is the person authorised to receive and count postal votes for the meeting of shareholders.
5 No postal vote is effective unless it is received by the secretary (or [specify]) at the address entered below, not less than 48 hours before the start of the meeting.
6 Shares voted by postal voting do not count toward the quorum requirements.
7 The address to which postal votes are to be sent is—
[address]
Form 3 |
We hereby certify that at an election held at the (Annual) General Meeting of Shareholders on [date] at [place] the following person(s) was/were elected to the committee of management to replace the person(s) who has/have ceased to hold office for the reasons set out.
| Name, occupation and address of new member | Replaced member | Reason for vacancy | |
Chairperson:
Secretary:
Date:
[name of District]
Form 4 |
| Name | Occupation | Address | Change |
of Chairperson:
of Secretary:
The period for which the chairperson is to hold office is:
The registered office is situated at:
Date:
[name of District]
Note: This form should be completed in full upon any change, and filed with the Registrar not later than 2 weeks after the meeting at which the election or appointment is made, so that the return most recently filed is a complete statement of officers and registered office at the date of filing.
Form 5 |
I, [name] of [full postal address] born [date of birth] being a shareholder in the above-named incorporation, in consideration of the sum of [specify] (or of natural love and affection,) (or in pursuance of the trusts of the will or of the intestacy of [name], [occupation] of [last postal address]) hereby agree to transfer [specify] shares in the incorporation, to [name], [occupation] of [full address] born [date of birth] (“the Transferee”
).
The Transferee is (or is not) a member of the preferred classes of alienees within the meaning of the Act.
Signed: [date]
Signature of transferor:
Witness to the signature of the transferor:
Signature of witness:
Name of witness:
Occupation:
Address:
Form 6 |
This is to certify that [name], of [address] [occupation], holds [specify] shares in the above-named incorporation at the date of this certificate.
At that date the total number of shares in the incorporation is:
Dated at: [place, date]
The common seal of [specify] Incorporation was hereunto affixed in the presence of:
Signature:
Committee member
Signature:
Secretary/Committee member
