Electoral Regulations 1996

Reprint
as at 1 June 2014

Coat of Arms of New Zealand

Electoral Regulations 1996

(SR 1996/93)

Michael Hardie Boys, Governor-General

Order in Council

At Wellington this 6th day of May 1996

Present:
The Right Hon Don McKinnon presiding in Council


Note

Changes authorised by subpart 2 of Part 2 of the Legislation Act 2012 have been made in this official reprint.

Note 4 at the end of this reprint provides a list of the amendments incorporated.

These regulations are administered by the Ministry of Justice.


Pursuant to the Electoral Act 1993, His Excellency the Governor-General, acting by and with the advice and consent of the Executive Council, hereby makes the following regulations.

Contents

1 Title and commencement

2 Interpretation

Part 1
Registration of electors

3 Application for registration

4 Exercise of Maori option

4A Updating of electoral rolls

4B Transfer of electors between electorates

5 Combination of exercise of Maori option with roll revision [Revoked]

6 Revision of electoral rolls [Revoked]

7 Notice of transfer [Revoked]

8 Advice of change of address to another district [Revoked]

9 Notification of death [Revoked]

10 Notification of intended marriage [Revoked]

11 Notification of change of name [Revoked]

12 List of late enrolments

13 Supply of rolls and electoral information in electronic form

14 Supply of electoral information in electronic form to local authorities and designated bodies

15 Purchase of habitation indexes

Part 2
Special voting

16 List of constituency candidates

17 Printing of ballot papers

18 Party lists

19 Facilities for special voting

20 Application for special vote

21 Issue of special voting papers

22 Tangata whenua votes

23 Hospital votes

23A Telephone dictation of vote by special voter with disability

23B Appointment of Issuing Officers for dictation voting

24 Special vote in district before polling day

24A Scrutineers at advance polling places

25 Declaration by special voter

26 Witnesses authorised by candidates

27 Voting by special voter

28 Duty of persons present when vote exercised

29 Endorsement of envelopes

30 Delivery of special votes to Returning Officer

31 Delivery of applications to Returning Officer [Revoked]

32 Returning Officer to extract declaration form

33 Declaration form enclosed in ballot and voting paper compartment

34 Disallowance of special votes received late

35 Returning Officer to check rolls

36 Duties of Registrar of Electors

37 Allowance or disallowance of votes by Returning Officer

38 Procedure where vote allowed

39 Declaration forms to be held by Returning Officer for scrutiny

40 Parcels of forms and envelopes

41 Opening of envelopes containing votes allowed

42 Parcels to be forwarded to Clerk of House of Representatives

Part 3
Overseas special voting

43 Overseas Returning Officers and Overseas Issuing Officers

44 Declarations by Overseas Returning Officers and Overseas Issuing Officers

45 Issue of special voting papers

45A Electronic issue of special voting papers

46 Members of Defence Force voting as special voters

47 Special votes may be returned by personal delivery or post

47A Special votes may be returned by facsimile

47B Special votes may be returned electronically if secure transmission available

47C Receipt of special votes electronically [Revoked]

48 Endorsement and posting of envelopes

48A Receipt of special votes by facsimile

48B Receipt of special votes electronically

49 Parcels of spoilt ballot and voting papers, and other papers

50 Overseas special votes received in time

51 Overseas special votes received late

52 Allowance or disallowance of votes of members of Defence Force

Part 4
Voting from Tokelau, Campbell Island, Raoul Island, Ross Dependency, fishing vessels, and remote locations overseas

53 Application of Part

54 Electoral Commission may appoint Issuing Officers

55 Electoral Commission to forward special voting papers to Issuing Officers

56 Issue of special voting papers by Issuing Officers

57 Electoral Commission may issue special voting papers to special voters

58 Dictation of special votes

58A Electronic issue of ballot papers, etc [Revoked]

59 Return of special votes

60 Receipt of special votes by hand or post

61 Issuing Officer may forward special votes by facsimile or electronically

61A Votes may be returned electronically if secure transmission available [Revoked]

61B Issuing Officer may forward special votes electronically or by facsimile [Revoked]

62 Receipt of special votes by facsimile

63 Receipt of special votes by electronic transmission

63A Special votes under this Part received in time

64 Special votes under this Part received late

64A Parcels of unused and spoilt ballot and voting and other papers

Part 5
General provisions

65 Scrutineers' lists of persons who have voted

66 Interpreters

67 Improvised forms

68 Offences

69 Goods and services tax

70 Revocations

Schedule 1
Forms

Schedule 2
Regulations revoked


Regulations

1 Title and commencement
  • (1) These regulations may be cited as the Electoral Regulations 1996.

    (2) These regulations shall come into force on the day after the date of their notification in the Gazette.

2 Interpretation
  • (1) In these regulations, unless the context otherwise requires,—

    the Act means the Electoral Act 1993

    Commonwealth country means a country that is an independent sovereign member of the Commonwealth; and includes every territory for whose international relations the Government of that country is responsible; and also includes the Republic of Ireland as if that country were a member of the Commonwealth

    Commonwealth representative means an Ambassador, High Commissioner, Minister, Chargé d'Affaires, Consular Officer, Trade Commissioner or Tourist Commissioner of a Commonwealth country (including New Zealand); and includes any person lawfully acting for any such officer; and also includes any diplomatic secretary on the staff of any such Ambassador, High Commissioner, Minister, or Chargé d'Affaires

    electronic includes electrical, digital, magnetic, optical, electromagnetic, biometric, and phototonic, and electronically has a corresponding meaning

    Issuing Officer

    • (a) means any person, whether in New Zealand or overseas, who is authorised to issue ballot papers to special voters; and

    • (b) includes an issuing officer within the meaning of section 3(1) of the Act

    Overseas Issuing Officer, wherever it appears in Part 3,—

    • (a) means a person appointed under regulation 43 to be an Overseas Issuing Officer; and

    • (b) includes any person for the time being authorised to exercise or perform any of the powers or functions of an Overseas Issuing Officer

    Overseas Returning Officer means an Overseas Returning Officer appointed under these regulations; and includes any person for the time being authorised to exercise or perform any of the powers or functions of an Overseas Returning Officer

    polling day, in relation to any election, means the polling day appointed in the writ for that election

    unit means any of the naval, military, or air forces of New Zealand, or any section or detachment thereof.

    (2) A reference in these regulations to a numbered form is a reference to a form so numbered in Schedule 1.

    (3) Where a reference in these regulations to a ballot paper is not accompanied by a reference to a voting paper, that reference to a ballot paper shall, unless the context otherwise requires, include a reference to any voting paper required by any enactment to be issued in accordance with these regulations.

    (4) Forms prescribed under these regulations may be altered to suit the circumstances of any case to which they may be applicable.

    Regulation 2(1) electronic: inserted, on 1 February 2014, by regulation 4 of the Electoral Amendment Regulations 2013 (SR 2013/41).

    Regulation 2(1) Issuing Officer: substituted, on 16 May 2002, by regulation 3(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 2(1) Overseas Deputy Returning Officer or Deputy Returning Officer: revoked, on 16 May 2002, by regulation 3(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 2(1) Overseas Issuing Officer: inserted, on 16 May 2002, by regulation 3(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

Part 1
Registration of electors

3 Application for registration
  • Every application for registration as an elector made under section 83(1)(a) of the Act must be in form 1.

    Regulation 3: replaced, on 25 March 2014, by section 52 of the Electoral Amendment Act 2014 (2014 No 8).

4 Exercise of Maori option
4A Updating of electoral rolls
  • Every inquiry under section 89D(1) of the Act must be in form 6.

    Regulation 4A: inserted, on 18 March 2002, by regulation 4 of the Electoral Amendment Regulations 2002 (SR 2002/56).

    Regulation 4A: amended, on 25 March 2014, by section 53 of the Electoral Amendment Act 2014 (2014 No 8).

4B Transfer of electors between electorates
  • Every request, made pursuant to section 89C(10)(a) of the Act, for confimation of an elector's new place of residence must be in form 7.

    Regulation 4B: inserted, on 18 March 2002, by regulation 4 of the Electoral Amendment Regulations 2002 (SR 2002/56).

    Regulation 4B: amended, on 25 March 2014, by section 54 of the Electoral Amendment Act 2014 (2014 No 8).

5 Combination of exercise of Maori option with roll revision
  • [Revoked]

    Regulation 5: revoked, on 18 March 2002, by regulation 5 of the Electoral Amendment Regulations 2002 (SR 2002/56).

6 Revision of electoral rolls
  • [Revoked]

    Regulation 6: revoked, on 18 March 2002, by regulation 5 of the Electoral Amendment Regulations 2002 (SR 2002/56).

7 Notice of transfer
  • [Revoked]

    Regulation 7: revoked, on 18 March 2002, by regulation 5 of the Electoral Amendment Regulations 2002 (SR 2002/56).

8 Advice of change of address to another district
  • [Revoked]

    Regulation 8: revoked, on 18 March 2002, by regulation 5 of the Electoral Amendment Regulations 2002 (SR 2002/56).

9 Notification of death
  • [Revoked]

    Regulation 9: revoked, on 18 March 2002, by regulation 5 of the Electoral Amendment Regulations 2002 (SR 2002/56).

10 Notification of intended marriage
  • [Revoked]

    Regulation 10: revoked, on 18 March 2002, by regulation 5 of the Electoral Amendment Regulations 2002 (SR 2002/56).

11 Notification of change of name
  • [Revoked]

    Regulation 11: revoked, on 18 March 2002, by regulation 5 of the Electoral Amendment Regulations 2002 (SR 2002/56).

12 List of late enrolments
  • (1) The Registrar of Electors shall, as soon as practicable after the close of business on the day before polling day, send to the Returning Officer a list of those persons whose names have, under section 88(3) of the Act, been entered, after writ day and before the close of business on the day before polling day, on the electoral roll for the district.

    (2) Nothing in this regulation requires the Registrar of Electors to complete processing all applications for registration received by the Registrar under section 88(3) of the Act before forwarding the list referred to in subclause (1) to the Returning Officer.

13 Supply of rolls and electoral information in electronic form
  • (1) Every person is entitled to a copy of a printed main roll with its supplements, as one roll, on payment of a fee of—

    • (a) $30.20; or

    • (b) in any case where the Registrar of Electors is satisfied that the copy is required for a purpose that relates to an election or to the conduct of a poll that is required by or under an Act, $10.90.

    (2) The fee payable on each request for information, under section 112 or section 114 of the Act, to be supplied on a computer-compiled list is $455.50 plus $2.40 for every 1 000 lines on the list.

    (3) The fee payable on each request for the supply of information, under section 112 or section 114 of the Act, to be supplied on an electronic storage medium is $455.50 plus $42.30 for each such medium.

    (4) Requests under section 112 or section 114 of the Act must be processed in the order in which they are received, and their processing must not take priority over electoral roll maintenance work.

    Regulation 13: substituted, on 18 March 2002, by regulation 6 of the Electoral Amendment Regulations 2002 (SR 2002/56).

    Regulation 13(1)(a): amended, on 1 July 2011, by regulation 4(1) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

    Regulation 13(1)(b): amended, on 1 July 2011, by regulation 4(2) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

    Regulation 13(2): amended, on 1 July 2011, by regulation 4(3)(a) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

    Regulation 13(2): amended, on 1 July 2011, by regulation 4(3)(b) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

    Regulation 13(3): amended, on 1 July 2011, by regulation 4(4)(a) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

    Regulation 13(3): amended, on 1 July 2011, by regulation 4(4)(b) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

14 Supply of electoral information in electronic form to local authorities and designated bodies
  • (1) When electoral information is to be supplied, in accordance with section 113 of the Act, on any electronic storage medium, the fee specified in subclause (2) is payable if the information is not required for the conduct of an election or a by-election, or the conduct of any poll that is required by or under an Act.

    (2) The fee referred to in subclause (1) is $455.50 plus $42.30 for each electronic storage medium.

    Regulation 14: substituted, on 18 March 2002, by regulation 6 of the Electoral Amendment Regulations 2002 (SR 2002/56).

    Regulation 14(2): amended, on 1 July 2011, by regulation 5(a) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

    Regulation 14(2): amended, on 1 July 2011, by regulation 5(b) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

15 Purchase of habitation indexes
  • The fee payable for a copy of a habitation index compiled under section 108 of the Act shall be $120.80:

    provided that the fee shall be reduced to $36.30 if the Registrar of Electors is satisfied that the copy is required for any purpose relating to an election or poll that is required by or under any Act.

    Regulation 15: amended, on 1 July 2011, by regulation 6(a) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

    Regulation 15 proviso: amended, on 1 July 2011, by regulation 6(b) of the Electoral (Fees) Amendment Regulations 2011 (SR 2011/161).

Part 2
Special voting

16 List of constituency candidates
  • The Returning Officer's advice to the Electoral Commission under section 147 of the Act shall—

    • (a) state the names of the constituency candidates exactly as they are to be printed on the ballot paper; and

    • (b) state, in relation to the name of each constituency candidate, either the name of the candidate's political party or the word INDEPENDENT; and

    • (c) be accompanied by copies of the party logos (if any) submitted under section 143(3A) of the Act in respect of the constituency candidates.

    Regulation 16: amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

17 Printing of ballot papers
  • (1) The Electoral Commission must arrange for the printing of special ballot papers for every electoral district as soon as practicable after nomination day.

    (2) The ballot paper must be,—

    • (a) in the case of a general election, in form 14; or

    • (b) in the case of a by-election, in form 15.

    (3) Ballot papers may be printed without counterfoils.

    Regulation 17: substituted, on 16 May 2002, by regulation 4 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 17(1): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

18 Party lists
  • (1) Where, for the purposes of any general election being conducted in accordance with the Act, lists of candidates (in this regulation called party lists) are submitted to the Electoral Commission under section 127 of the Act, the Electoral Commission must, as soon as reasonably practicable after nomination day for that election, send to each Returning Officer copies of each party list (not being a list rejected under section 128 of the Act).

    (2) Where the names of more than 65 candidates are included on a party list only the first 65 of those names shall be included on each copy of that list sent under subclause (1) to each Returning Officer.

    (3) [Revoked]

    (4) [Revoked]

    Regulation 18(1): amended, on 1 October 2010, by section 32(2)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 18(1): amended, on 16 May 2002, by regulation 5(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 18(3): revoked, on 16 May 2002, by regulation 5(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 18(4): revoked, on 16 May 2002, by regulation 5(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

19 Facilities for special voting
  • (1) Following the close of nominations and the completion of the discharge by the Electoral Commission of its duties under section 128 of the Act in respect of the lists of candidates, ballot papers may be issued to special voters at any time before the close of the poll—

    • (a) in the case of a general election, by any Returning Officer or any Issuing Officer, to electors of any electoral district:

    • (b) in the case of a by-election in any electoral district, by the Returning Officer for the district, or any Issuing Officer or any Registrar of Electors, or any person authorised by any Registrar of Electors to electors of the district.

    (2) Where an election is to be held in any district, the Returning Officer—

    • (a) must, during the period beginning with the completion of the discharge by the Electoral Commission of its duties under section 128 of the Act in respect of the lists of candidates and ending with the close of the day before polling day, maintain within the district at least 1 office, open on such days and at such times as the Returning Officer decides, where—

      • (i) ballot papers and voting papers may be issued to special voters; and

      • (ii) special voters may vote; and

    • (b) may, at any time during the period specified in paragraph (a), maintain outside the district 1 or more offices, open on such days and at such times as the Returning Officer decides, where—

      • (i) ballot papers and voting papers may be issued to special voters; and

      • (ii) special voters may vote.

    (3) Ballot papers and voting papers may be issued to special voters during the hours of polling by any Issuing Officer in a like manner as by Returning Officers.

    (4) It shall be the duty of every Returning Officer to ensure that, as far as practicable, facilities for special voting are made available at every hospital, maternity home, or institution for the reception or relief of persons requiring medical or surgical or other treatment or suffering from any illness, disease, or disability, or for convalescent, aged, infirm, incurable, destitute, or poor people.

    (5) Without limiting the generality of subclause (3), for the purpose of enabling hospital votes to be exercised in accordance with regulation 23, the Returning Officer in whose district any such hospital, maternity home, or institution as aforesaid is situated shall ensure that, as far as practicable, there are provided at the hospital, maternity home, or institution the main and supplementary rolls, ballot papers, and voting papers for the districts ordinarily served by the hospital, maternity home, or institution, and a ballot box for each such district.

    (6) Any person issuing ballot papers or voting papers in any hospital, maternity home, or institution may, with the approval of the chief executive officer or other person having charge of the hospital, maternity home, or institution, be accompanied by any persons appointed respectively by the local branches of political or other organisations interested in the election or poll; and if he or she is not accompanied by any such person he or she shall be accompanied by a person appointed by the Returning Officer.

    (7) Copies of party lists—

    • (a) must be available for inspection by special voters; and

    • (b) may be sent to special voters who do not apply in person for special voting papers.

    Regulation 19(1): amended, on 1 October 2010, by section 32(2)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 19(1)(a): amended, on 16 May 2002, by regulation 6(1)(a) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 19(1)(b): amended, on 16 May 2002, by regulation 6(1)(b) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 19(2): replaced, on 1 June 2014, by regulation 4 of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 19(3): amended, on 16 May 2002, by regulation 6(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 19(7): added, on 16 May 2002, by regulation 6(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

20 Application for special vote
  • An application for a special vote may be made—

    • (a) in person by the elector:

    • (b) by a written application signed by the elector:

    • (c) by a written application signed on behalf of the elector pursuant to an authority signed by the elector:

    • (d) in any other manner, if the person issuing the ballot paper is satisfied that the application is made in good faith and that it is not practicable to make it in a manner prescribed by paragraphs (a) to (c).

21 Issue of special voting papers
  • (1) Subject to regulation 19, any Issuing Officer may, upon application made by or on behalf of an elector in accordance with regulation 20, issue,—

    • (a) in the case of a general election, a special ballot paper in form 14:

    • (b) in the case of a by-election, a special ballot paper in form 15.

    (2) The Issuing Officer shall, in the case of a general election,—

    • (a) insert in the ballot paper in form 14 in the space for the declaration number, the consecutive number printed or otherwise entered on the declaration referred to in subclause (5)(a)(i); and

    • (b) except where the ballot paper has been printed in accordance with regulation 17, insert in the part of the ballot paper in form 14 relating to the party vote the name of each political party that has submitted a list of candidates in accordance with section 127 of the Act (not being a list rejected under section 128 of the Act) as shown on the list supplied by the Electoral Commission; and

    • (c) except where the ballot paper has been printed in accordance with regulation 17, insert in the part of the ballot paper in form 14 relating to the electorate vote the names of the constituency candidates; and

    • (d) except where the ballot paper has been printed in accordance with regulation 17, insert in the part of the ballot paper in form 14 relating to the electorate vote immediately under the name of each constituency candidate in the manner prescribed by section 150(6)(d) of the Act, either—

      • (i) the name of the constituency candidate's political party; or

      • (ii) the word INDEPENDENT.

    (3) The Issuing Officer shall, in the case of a by-election,—

    • (a) insert in the ballot paper in form 15 in the space for the declaration number, the consecutive number printed or otherwise entered on the declaration referred to in subclause (5)(a)(i); and

    • (b) except where the ballot paper has been printed in accordance with regulation 17, insert in the part of the ballot paper in form 15 relating to the electorate vote the names of the constituency candidates; and

    • (c) except where the ballot paper has been printed in accordance with regulation 17, insert in the part of the ballot paper in form 15 relating to the electorate vote immediately under the name of each constituency candidate, in the manner prescribed by section 150(6)(d) of the Act, either—

      • (i) the name of the constituency candidate's political party; or

      • (ii) the word INDEPENDENT.

    (4) Special ballot papers issued pursuant to paragraph (a) or paragraph (b) of subclause (1) may include logos in accordance with section 172(3A) of the Act.

    (5) Every person issuing a ballot paper in accordance with subclause (1)—

    • (a) shall issue together with the ballot paper—

      • (ii) where the declaration issued is in form 17 or form 18 or form 19, an envelope which contains 2 self-contained compartments and which is addressed by the Issuing Officer to the Returning Officer for the district for which the vote is issued; and

      • (iii) any voting paper required to be issued under any enactment; and

      • (iv) unless the ballot paper is being issued to the voter in person, an instruction sheet on special voting; and

    • (b) [Revoked]

    (6) Where the voter is not on the main roll or any supplementary roll for the district but an acknowledgment of enrolment of that voter as an elector of that district or other documentary evidence that the voter is an elector of the district, is produced to the Issuing Officer, the Issuing Officer may endorse on the declaration the words Not on printed roll—form 3 (or [state nature of the other evidence]) produced.

    (7) [Revoked]

    (8) Where a ballot paper or a voting paper is issued under this regulation, the Issuing Officer shall ensure—

    • (a) that a piece of gummed paper is firmly fixed over the consecutive number on that ballot paper or voting paper so as to conceal that number effectively; and

    • (b) that the Issuing Officer's official mark is placed on—

      • (i) that ballot paper; and

      • (ii) that voting paper; and

      • (iii) the declaration form.

    Regulation 21 heading: replaced, on 1 June 2014, by regulation 5 of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 21(2)(b): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 21(5)(a)(i): amended, on 1 January 2011, by section 42(2) of the Electoral (Finance Reform and Advance Voting) Amendment Act 2010 (2010 No 137).

    Regulation 21(5)(b): revoked, on 16 May 2002, by regulation 7 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 21(7): revoked, on 16 May 2002, by regulation 7 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

22 Tangata whenua votes
  • (1) In these regulations, the term tangata whenua vote means a special vote exercised both in accordance with this regulation and in accordance with regulations 27 and 28.

    (2) Where, under regulation 20(a), an application for a special vote is made in person by an elector of a Maori electoral district at a polling place appointed for a General electoral district, the elector may exercise a special vote under this regulation if—

    • (a) the elector's name appears on the main roll or any supplementary roll for a Maori electoral district; and

    • (b) the polling place for the General electoral district is situated in that Maori electoral district; and

    • (c) the polling place for the General electoral district has not been appointed a polling place for that Maori electoral district.

    (3) If an elector applies for a special vote under this regulation, only Part 2 of form 17 must be completed.

    (3A) When Part 2 of form 17 is completed, the Issuing Officer must place the Issuing Officer's official mark in the space provided.

    (4) When the Issuing Officer has complied with subclause (3A), the Issuing Officer shall—

    • (a) place the form 18 in the compartment of the envelope marked Declaration; and

    • (b) after sealing the compartment of the envelope marked Declaration, hand to the elector—

      • (i) that envelope (being an envelope addressed by the Issuing Officer to the Returning Officer for the Maori electoral district for which the vote is issued); and

      • (ii) a special ballot paper; and

      • (iii) any voting papers issued under any enactment.

    (5) The following provisions shall not apply in respect of a special vote under this regulation:

    (6) Subclause (7) applies if the Electoral Commission intends to appoint, or has appointed, every polling place in a General electoral district that is situated in a Māori electoral district as a polling place for that Māori electoral district.

    (7) If this subclause applies,—

    • (a) Part 2 of form 17 is not required to be printed; and

    • (b) form 17 must be printed—

      • (i) with the heading Declaration by special voter where the voter is present at an issuing office or polling place; and

      • (ii) without the instructions to voters and the heading to Part 1 of that form.

    Regulation 22(3): substituted, on 16 May 2002, by regulation 8(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 22(3A): inserted, on 16 May 2002, by regulation 8(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 22(4): amended, on 16 May 2002, by regulation 8(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 22(4): amended, on 16 May 2002, by regulation 8(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 22(4)(b)(i): amended, on 16 May 2002, by regulation 8(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 22(6): added, on 16 May 2002, by regulation 8(4) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 22(6): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 22(7): added, on 16 May 2002, by regulation 8(4) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

23 Hospital votes
  • (1) In these regulations, the term hospital vote means a special vote exercised in accordance with this regulation.

    (2) Where under regulation 20(a) an application for a special vote is made in person by an elector who is a patient in any hospital, maternity home, or institution referred to in regulation 19(4), an Issuing Officer, instead of issuing a special ballot paper under regulation 21(1), may issue a ballot paper in accordance with section 167 of the Act; and in any such case that section shall apply with the necessary modifications.

    (3) The following provisions shall not apply in respect of a hospital vote:

    (4) [Revoked]

    (5) Every elector who exercises a hospital vote shall alone and secretly—

    • (a) mark the party vote portion of the ballot paper with a tick within the circle immediately after the name of the party for which the voter wishes to vote; and

    • (b) mark the electorate vote portion of the ballot paper with a tick within the circle immediately before the name of the constituency candidate for whom the voter wishes to vote; and

    • (c) mark any voting paper in accordance with the instructions on that voting paper.

    (6) Where a hospital vote is exercised by a voter who—

    • (a) is wholly or partially blind; or

    • (b) whether because of physical handicap or otherwise, is unable to read or write; or

    • (c) has severe difficulty in reading or writing; or

    • (d) is not sufficiently familiar with the English language to vote without assistance,—

    section 170 of the Act shall apply, so far as it is applicable and with the necessary modifications.

    (7) Subject to subclause (6), every person present when a hospital vote is exercised by a voter—

    • (a) shall refrain from looking at or becoming acquainted with the vote given by the voter; and

    • (b) shall not in any way attempt to influence or interfere with the voter in the exercise of his or her vote; and

    • (c) shall not allow any person—

      • (i) to see or become acquainted with the voter's vote; or

      • (ii) to assist the voter to vote; or

      • (iii) to interfere in any way with the voter in relation to his or her vote.

    (8) When a hospital vote under this regulation has been exercised by a voter, the voter—

    • (a) shall fold his or her ballot paper so that the contents cannot be seen; and

    • (b) shall fold any voting paper or voting papers so that the contents cannot be seen; and

    • (c) shall then deposit the ballot paper so folded and the voting paper or voting papers (if any) so folded in the ballot box for the appropriate district.

    (9) [Revoked]

    (10) Every Issuing Officer authorised to issue hospital votes must, in respect of each district and in accordance with the instructions of the Returning Officer,—

    • (a) make up into separate parcels, endorsed in accordance with section 174A(1)(b) of the Act,—

      • (i) the certified copies of the main roll and supplementary rolls that have been marked by Issuing Officers to indicate the persons who applied to vote; and

      • (ii) all the counterfoils of ballot papers that have been issued to voters and all the unused ballot papers and voting papers; and

      • (iii) all the spoilt ballot papers and voting papers; and

    • (b) deliver into the possession of the Returning Officer the hospital votes and all parcels mentioned in paragraph (a).

    (11) [Revoked]

    Regulation 23(4): revoked, on 16 May 2002, by regulation 9(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 23(9): revoked, on 16 May 2002, by regulation 9(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 23(10): substituted, on 16 May 2002, by regulation 9(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 23(11): revoked, on 16 May 2002, by regulation 9(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

23A Telephone dictation of vote by special voter with disability
  • (1) This regulation applies to any person in New Zealand who is qualified to vote at any election in any district as a special voter because he or she has satisfied an Issuing Officer that it will not be practicable for him or her to vote at a polling place in a district without incurring hardship or serious inconvenience on the ground that he or she—

    • (a) is blind; or

    • (b) is partially blind and is unable to mark the ballot paper without assistance; or

    • (c) has another physical disability and is unable to mark the ballot paper without assistance.

    (2) A person to whom this regulation applies may request to vote by dictation if for the particular election a system allowing special votes by dictation is made available by the Electoral Commission.

    (3) A request under subclause (2)—

    • (a) must be made to the Electoral Commission; and

    • (b) may be made during the period—

      • (i) beginning on the day after writ day; and

      • (ii) ending on a day appointed by the Electoral Commission.

    (4) On receipt of a request made in accordance with subclause (3), the Electoral Commission must decide whether to grant or decline the request.

    (5) If for a particular election a system allowing special votes by dictation is made available by the Electoral Commission, the Electoral Commission must make any arrangements that the Electoral Commission considers to be necessary for the issue and receipt of special votes by dictation, including—

    • (a) arrangements for votes to be made by telephone, on such days and at such times as the Electoral Commission may decide; and

    • (b) to the extent possible, arrangements to preserve the secrecy of the ballot; and

    • (c) arrangements to ensure that votes are accurately recorded on ballot papers; and

    • (d) arrangements for envelopes containing special votes recorded under this regulation to be marked with the Electoral Commission's official mark and forwarded to the Returning Officer for the district for which the vote was issued.

    (6) To avoid doubt, a voter who is voting by dictation on any day at the time such voting closes is entitled to complete dictating his or her vote.

    (7) The following regulations apply, with all necessary modifications, to special votes by dictation:

    Regulation 23A: inserted, on 1 June 2014, by regulation 6 of the Electoral Amendment Regulations 2014 (LI 2014/122).

23B Appointment of Issuing Officers for dictation voting
  • (1) The Electoral Commission may appoint 1 or more Issuing Officers for—

    • (a) issuing special votes to every person whose request under regulation 23A(2) to vote by dictation has been granted by the Electoral Commission under regulation 23A(4); and

    • (b) receiving special votes by dictation.

    (2) An Issuing Officer appointed under subclause (1) must, before acting in that capacity, make a declaration in form 1 of Schedule 2 of the Act.

    Regulation 23B: inserted, on 1 June 2014, by regulation 6 of the Electoral Amendment Regulations 2014 (LI 2014/122).

24 Special vote in district before polling day
  • (1) Where under regulation 20(a) an application for a special vote is made in person by an elector before polling day at an office maintained under regulation 19(2) by the Returning Officer of the elector's own district, an Issuing Officer, instead of issuing a special ballot paper under regulation 21(1), may issue a ballot paper in accordance with section 167 of the Act; and in any such case that section shall apply with the necessary modifications.

    (2) The following provisions shall not apply in respect of a special vote under this regulation:

    (3) [Revoked]

    (4) Every voter who exercises a vote under this regulation shall alone and secretly—

    • (a) mark the party vote portion of the ballot paper with a tick within the circle immediately after the name of the party for which the voter wishes to vote; and

    • (b) mark the electorate vote portion of the ballot paper with a tick within the circle immediately before the name of the constituency candidate for whom the voter wishes to vote; and

    • (c) mark any voting paper in accordance with the instructions on that voting paper.

    (5) Where a special vote under this regulation is exercised by a voter who—

    • (a) is wholly or partially blind; or

    • (b) whether because of physical handicap or otherwise, is unable to read or write; or

    • (c) has severe difficulty in reading or writing; or

    • (d) is not sufficiently familiar with the English language to vote without assistance,—

    section 170 of the Act shall apply, so far as it is applicable and with the necessary modifications.

    (6) Subject to subclause (5), every person present when a special vote under this regulation is exercised by a voter—

    • (a) shall refrain from looking at or becoming acquainted with the vote given by the voter; and

    • (b) shall not in any way attempt to influence or interfere with the voter in the exercise of his or her vote; and

    • (c) shall not allow any person,—

      • (i) to see or become acquainted with the voter's vote; or

      • (ii) to assist the voter to vote; or

      • (iii) to interfere in any way with the voter in relation to his or her vote.

    (7) When a special vote under this regulation has been exercised by a voter, the voter—

    • (a) shall fold his or her ballot paper so that the contents cannot be seen; and

    • (b) shall fold any voting paper or voting papers so that the contents cannot be seen; and

    • (c) shall then deposit the ballot paper so folded and the voting paper or voting papers (if any) so folded in the ballot box for the appropriate district.

    (8) [Revoked]

    (9) At any time before 2 pm on polling day, every Issuing Officer authorised to issue special votes under this regulation must, in respect of each district,—

    • (a) make up into separate parcels, endorsed in accordance with section 174A(1)(b) of the Act,—

      • (i) the certified copies of the main roll and supplementary rolls that have been marked by Issuing Officers to indicate the persons who applied to vote; and

      • (ii) all the counterfoils of ballot papers that have been issued to voters and all the unused ballot papers and voting papers; and

      • (iii) all the spoilt ballot papers and voting papers; and

    • (b) deliver into the possession of the Returning Officer the sealed or locked ballot box and, if applicable, its key and all parcels mentioned in paragraph (a).

    (10) [Revoked]

    Regulation 24(1): amended, on 1 June 2014, by regulation 7(1) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 24(2)(b): amended, on 1 January 2011, by section 42(3) of the Electoral (Finance Reform and Advance Voting) Amendment Act 2010 (2010 No 137).

    Regulation 24(3): revoked, on 1 January 2011, by section 42(4) of the Electoral (Finance Reform and Advance Voting) Amendment Act 2010 (2010 No 137).

    Regulation 24(4): amended, on 1 January 2011, by section 42(5) of the Electoral (Finance Reform and Advance Voting) Amendment Act 2010 (2010 No 137).

    Regulation 24(8): revoked, on 16 May 2002, by regulation 10(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 24(9): substituted, on 16 May 2002, by regulation 10(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 24(9): amended, on 1 June 2014, by regulation 7(2) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 24(9)(b): amended, on 1 January 2011, by section 42(6) of the Electoral (Finance Reform and Advance Voting) Amendment Act 2010 (2010 No 137).

    Regulation 24(10): revoked, on 16 May 2002, by regulation 10(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

24A Scrutineers at advance polling places
  • (1) In this regulation, advance polling place means an office maintained by a Returning Officer under regulation 19(2).

    (2) Each constituency candidate may at any election appoint 1 or more scrutineers for each advance polling place in a district.

    (3) No constituency candidate may be appointed a scrutineer under this regulation.

    (4) If, at any election in a district, no constituency candidate is standing for a political party that is listed in the part of the ballot paper that relates to the party vote, the secretary of the party may appoint 1 or more scrutineers for each advance polling place in a district.

    (5) Every appointment of a scrutineer must—

    • (a) be in writing; and

    • (b) be signed by the constituency candidate or, as the case requires, the secretary of the party.

    (6) The number of scrutineers for a constituency candidate or for a political party that may be present in an advance polling place may not exceed the number of Issuing Officers designated for that advance polling place.

    (7) Every scrutineer must, before acting in that capacity, make a declaration in form 1 of Schedule 2 of the Act.

    (8) A scrutineer appointed for an advance polling place may leave and re-enter the place at any time it is open.

    (9) A scrutineer must not communicate with any voter in an advance polling place either before or after the voter has given his or her vote and, if a scrutineer does so, the scrutineer—

    • (a) may be immediately removed from the advance polling place; and

    • (b) commits an offence and is liable on conviction to a fine not exceeding $400.

    (10) Regulation 65 applies, subject to the following modifications, to scrutineers appointed under subclause (2) or (4):

    • (a) the reference to the hours of polling must be read as if it were a reference to the hours the advance polling place is open:

    • (b) references to a polling place must be read as if they were references to an advance polling place:

    • (c) references to the manager of a polling place must be read as if they were references to the manager of the advance polling place.

    Regulation 24A: inserted, on 1 June 2014, by regulation 8 of the Electoral Amendment Regulations 2014 (LI 2014/122).

25 Declaration by special voter
  • (1) Every person who makes a declaration under this Part or Part 3 shall indicate on the declaration the ground or grounds on which that person is claiming a special vote.

    (1A) Every declaration in form 17 must be signed by the person making it and must be witnessed by the Issuing Officer.

    (2) Every declaration in form 18 or form 19 shall be signed by the person making it and shall be witnessed by—

    • (a) [Revoked]

    • (c) a person approved under regulation 26 and authorised by a candidate to witness, for the purposes of the election, declarations by special voters; or

    • (d) a relative of the special voter; or

    • (e) a member of the household of the special voter; or

    • (f) an elector registered in any electoral district.

    (3) Every declaration in form 20 or form 21 shall be signed by the person making it and shall be witnessed by—

    • (a) the Issuing Officer; or

    • (b) a Commonwealth Representative; or

    • (ca) a person approved under regulation 26 and authorised by a candidate to witness, for the purposes of the election, declarations by special voters; or

    • (d) a person authorised to administer an oath for the purpose of a judicial proceeding in the country in which the declaration is made; or

    • (e) a Commissioner of Oaths; or

    • (ea) a notary public; or

    • (f) a relative of the special voter; or

    • (g) a member of the household of the special voter; or

    • (ga) an elector registered in any electoral district; or

    • (h) a business associate or business colleague of the special voter.

    (4) [Revoked]

    (5) Every witness to a declaration shall—

    • (a) insert his or her full name and address in the declaration; and

    • (b) sign the declaration; and

    • (c) indicate his or her qualification:

    provided that if the witness is an Issuing Officer he or she shall, instead of inserting his or her full name and address, place his or her official mark in the space provided on the declaration.

    Regulation 25(1A): inserted, on 16 May 2002, by regulation 11(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 25(1A): amended, on 1 January 2011, by section 42(7) of the Electoral (Finance Reform and Advance Voting) Amendment Act 2010 (2010 No 137).

    Regulation 25(2): amended, on 16 May 2002, by regulation 11(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 25(2)(a): revoked, on 16 May 2002, by regulation 11(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 25(3)(ca): inserted, on 16 May 2002, by regulation 11(4) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 25(3)(ea): inserted, on 27 September 2007, by regulation 4 of the Electoral Amendment Regulations 2007 (SR 2007/260).

    Regulation 25(3)(ga): inserted, on 16 May 2002, by regulation 11(5) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 25(4): revoked, on 16 May 2002, by regulation 11(6) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

26 Witnesses authorised by candidates
  • (1) Each candidate may nominate 1 or more persons authorised by the candidate to witness special voting declarations.

    (2) Every nomination under this regulation shall—

    • (a) be in writing; and

    • (b) contain the name of the candidate; and

    • (c) contain either—

      • (i) the name of the electoral district in respect of which the candidate is seeking election; or

      • (ii) the name of the political party on whose list the name of the candidate appears; and

    • (d) contain the full name and address of the nominated witness; and

    • (e) be signed by the candidate.

    (3) On receipt of any nomination made under this regulation the Returning Officer shall approve or reject the nomination.

    (4) The Returning Officer may at any time revoke his or her approval of the nomination of any witness if he or she has reason to believe that the witness is not complying with any duty imposed on the witness under these regulations.

    (5) Where a nomination is rejected or revoked, the Returning Officer shall, upon request by the nominating candidate, inform the candidate of the reason for the rejection or revocation of the nomination.

    (6) Subject to regulation 27(10), a person approved under this regulation and authorised by a candidate to witness, for the purposes of the election, declarations by special voters may witness the declaration of any special voter.

27 Voting by special voter
  • (1) The vote of an elector voting as a special voter must be exercised—

    • (a) in the manner prescribed by this regulation; or

    • (b) in accordance with any arrangements made by the Electoral Commission under regulation 23A or 58.

    (2) Where the elector applies in person for a special vote, the Issuing Officer shall, after the completion of the declaration,—

    • (a) place the declaration in the compartment of the envelope marked Declaration; and

    • (b) after sealing the compartment of the envelope marked Declaration, hand to the elector—

      • (i) that envelope; and

      • (ii) a special ballot paper; and

      • (iii) any voting papers issued under any enactment.

    (3) Where the elector does not apply in person for a special vote, the elector shall, after completing the declaration, place the declaration in the compartment of the envelope marked Declaration.

    (3A) This subclause and subclause (3B) apply if both Parts 1 and 2 of form 17 are printed.

    (3B) For the purposes of subclauses (2) and (4), an elector must complete only Part 1 of form 17 if the elector—

    • (a) has been issued with a declaration in form 17; and

    (4) When the declaration has, as the case may require, been dealt with as required by subclause (2) or subclause (3) or as required by subclauses (3) to (4) of regulation 22, the elector shall then alone and secretly—

    • (a) mark the party vote portion of the ballot paper with a tick within the circle immediately after the name of the party for which the elector wishes to vote; and

    • (b) mark the electorate vote portion of the ballot paper with a tick within the circle immediately before the name of the constituency candidate for whom the elector wishes to vote; and

    • (c) mark any voting paper in accordance with the instructions on that voting paper.

    (5) The ballot paper and any voting papers shall then be placed in the compartment of the envelope marked BALLOT AND/OR VOTING PAPERS and the compartment sealed.

    (6) Where an elector exercises a special vote in a polling place, the envelope shall be deposited as an Issuing Officer directs either in the ballot box or in a receptacle specially provided for the votes of special voters, and every such envelope shall be deemed to have been received by the Issuing Officer for that polling place at the time when it was so deposited.

    (7) Where an elector exercises a special vote other than in a polling place, the elector may arrange for the envelope to be delivered to a Returning Officer or an Issuing Officer—

    • (a) by hand; or

    • (b) by post.

    (7A) An envelope delivered by hand under subclause (7)(a) must be received before the close of the poll.

    (7B) An envelope delivered by post under subclause (7)(b) must be—

    • (a) postmarked or date-stamped by any New Zealand Post outlet or agency before polling day; and

    • (b) received not later than noon on the fourth day following polling day.

    (8) If the elector—

    • (a) is wholly or partially blind; or

    • (b) whether because of physical handicap or otherwise, is unable to read or write; or

    • (c) has severe difficulty in reading or writing; or

    • (d) is not sufficiently familiar with the English language to vote without assistance,—

    he or she may vote in accordance with subclause (9) or subclause (10).

    (9) If an elector to whom subclause (8) applies votes at a polling place, the provisions of section 170 of the Act shall apply with the necessary modifications.

    (10) If an elector to whom subclause (8) applies votes otherwise than at a polling place, the witness to the declaration (who shall not be a person approved under regulation 26) shall—

    • (a) assist the elector to mark the ballot paper and any voting papers; or

    • (b) mark the ballot paper and any voting papers as instructed by the elector.

    Regulation 27(1): replaced, on 1 June 2014, by regulation 9(1) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 27(3A): inserted, on 16 May 2002, by regulation 12(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 27(3B): inserted, on 16 May 2002, by regulation 12(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 27(4): amended, on 16 May 2002, by regulation 12(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 27(6): amended, on 1 June 2014, by regulation 9(2) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 27(6): amended, on 16 May 2002, by regulation 12(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 27(6): amended, on 16 May 2002, by regulation 12(4)(a) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 27(6): amended, on 16 May 2002, by regulation 12(4)(b) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 27(7): replaced, on 1 June 2014, by regulation 9(3) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 27(7A): inserted, on 1 June 2014, by regulation 9(3) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 27(7B): inserted, on 1 June 2014, by regulation 9(3) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 27(9): amended, on 16 May 2002, by regulation 12(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 27(10): amended, on 16 May 2002, by regulation 12(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

28 Duty of persons present when vote exercised
  • (1) Every person present when an elector is exercising a special vote shall comply with the foregoing provisions of this Part so far as they relate to that person.

    (2) Subject to subclauses (8) to (10) of regulation 27, every person present when an elector is exercising a special vote—

    • (a) shall refrain from looking at or becoming acquainted with the vote given by the elector; and

    • (b) shall not in any way attempt to influence or interfere with the elector in the exercise of his or her vote; and

    • (c) shall not allow any person—

      • (i) to see or become acquainted with the elector's vote; or

      • (ii) to assist the elector to vote; or

      • (iii) to interfere in any way with the elector in relation to his or her vote.

29 Endorsement of envelopes
  • (1) A Returning Officer or an Issuing Officer who receives an envelope in accordance with regulation 27(7A) or in accordance with the requirements of regulation 27(7B) must immediately mark the envelope with his or her official mark.

    (2) A Returning Officer or an Issuing Officer who receives an envelope otherwise than in accordance with regulation 27(7A) or the requirements of regulation 27(7B) must immediately—

    • (a) mark the envelope Received late; and

    • (b) mark the envelope with his or her official mark; and

    • (c) sign the envelope.

    (3) An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives an envelope that is delivered either by hand before the close of the poll or by post in accordance with the requirements of regulation 27(7B) must immediately mark the envelope with the Electoral Commission's official mark.

    (4) An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives an envelope that is delivered either by hand after the close of the poll or by post otherwise than in accordance with the requirements of regulation 27(7B) must immediately—

    • (a) mark the envelope Received late; and

    • (b) mark the envelope with the Electoral Commission's official mark; and

    • (c) sign the envelope on behalf of the Electoral Commission.

    Regulation 29: replaced, on 1 June 2014, by regulation 10 of the Electoral Amendment Regulations 2014 (LI 2014/122).

30 Delivery of special votes to Returning Officer
  • (1) After marking an envelope in accordance with regulation 29(1) or (2), an Issuing Officer must immediately deliver the envelope to the Returning Officer by whom the Issuing Officer was appointed.

    (2) If a Returning Officer receives under subclause (1) an envelope containing a special vote issued for a district that is not the Returning Officer's district, the Returning Officer must immediately post or forward the envelope to the Returning Officer for the district for which the vote was issued.

    (3) After marking an envelope in accordance with regulation 29(3) or (4), an Electoral Commissioner or electoral official must immediately arrange for the envelope to be posted or forwarded to the Returning Officer for the district for which the vote was issued.

    Regulation 30: replaced, on 1 June 2014, by regulation 10 of the Electoral Amendment Regulations 2014 (LI 2014/122).

31 Delivery of applications to Returning Officer
  • [Revoked]

    Regulation 31: revoked, on 16 May 2002, by regulation 14 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

32 Returning Officer to extract declaration form
  • (1) At the first opportunity, the Returning Officer for the district for which the vote was issued shall open the declaration compartment of the envelope and extract therefrom the declaration form.

    (2) The Returning Officer must ensure that the declaration form and its envelope are marked with the same unique number.

    Regulation 32(2): substituted, on 27 September 2007, by regulation 5 of the Electoral Amendment Regulations 2007 (SR 2007/260).

33 Declaration form enclosed in ballot and voting paper compartment
  • (1) Notwithstanding anything in these regulations, if the Returning Officer has reason to believe that the declaration form in respect of any special vote is enclosed in the compartment that contains the ballot paper (being the compartment of the envelope marked BALLOT AND/OR VOTING PAPERS, the Returning Officer may open that compartment and extract the declaration form.

    (2) In every such case the Returning Officer shall immediately reseal the compartment containing the ballot paper and the voting papers (if any) and shall do everything possible to preserve the secrecy of the ballot. Upon resealing the compartment the Returning Officer shall endorse on it the words Opened pursuant to regulation 33, and shall sign the endorsement.

34 Disallowance of special votes received late
  • (1) If any envelope appearing to contain a special vote for a Returning Officer's district is received by the Returning Officer later than 7 pm on the tenth day after polling day, the Returning Officer shall disallow the vote.

    (2) A Returning Officer must also disallow any special vote if, after examining the envelope and declaration form in respect of that vote, the Returning Officer is satisfied that,—

    • (a) in the case of a vote issued under this Part,—

      • (i) the vote was exercised in a polling place and under regulation 27(6) is deemed to have been received by the Issuing Officer for that polling place at a time later than the close of the poll; or

      • (ii) the vote was exercised other than in a polling place and the envelope is marked under regulation 29(2) or (4) Received late; or

    (3) Where a Returning Officer disallows a vote under this regulation, the compartment containing the ballot and voting papers shall be left unopened and the Returning Officer shall set aside the envelope after having written across it and across the declaration form the words Disallowed, received late.

    Regulation 34(2): replaced, on 1 June 2014, by regulation 11 of the Electoral Amendment Regulations 2014 (LI 2014/122).

35 Returning Officer to check rolls
  • (1) The Returning Officer shall examine each declaration form in respect of a special vote (not being a special vote disallowed as having been received late) for the purpose of ascertaining whether the name stated in the declaration appears on the main roll or any supplementary roll for the district or the list of late enrolments supplied to the Returning Officer under regulation 12.

    (2) If—

    • (a) the name stated in the declaration appears on—

      • (i) the main roll or any supplementary roll for the district; or

      • (ii) the list of late enrolments supplied to the Returning Officer under regulation 12; or

    • (b) the declaration is in form 19,—

    the Returning Officer shall endorse the word Qualified on the declaration form.

    (3) If the name stated in a declaration in form 17 or form 18 or form 21 does not appear on—

    • (a) the main roll or any supplementary roll for the district; or

    • (b) the list of late enrolments supplied to the Returning Officer under regulation 12,—

    the Returning Officer shall, subject to subclause (4), forward the declaration form, at the first opportunity, to the Registrar of Electors.

    (4) Nothing in subclause (3) requires a Returning Officer to forward a declaration form in accordance with that subclause if the Returning Officer believes that, even if the person named in the declaration were qualified to vote, the vote would be disallowed on grounds other than the person's qualification to vote.

36 Duties of Registrar of Electors
  • (1) If a declaration form is forwarded to the Registrar of Electors under regulation 35(3), the Registrar of Electors must ascertain whether, in accordance with the information available to the Registrar of Electors, the name stated in the declaration is that of a person—

    • (a) who is qualified to vote under section 60 of the Act; or

    • (b) whose party vote may not be disallowed under section 178(5A) of the Act.

    (2) For the purpose of carrying out the duty imposed on the Registrar of Electors by subclause (1) (but without limiting the nature of any other steps that the Registrar of Electors may take, or the information available to the Registrar of Electors that the Registrar of Electors may use, to carry out that duty), the Registrar of Electors—

    • (a) shall ascertain whether the name stated in the declaration appears on the roll for the district:

    • (b) shall take into account, and may accept as sufficient evidence that the name stated in the declaration is that of a person qualified to vote, any endorsement made, pursuant to regulation 21(6), on the declaration:

    • (c) shall, where section 60(b) of the Act may be applicable, check the applications for registration received by the Registrar of Electors after writ day and before polling day:

    • (d) shall, where section 60(c) of the Act may be applicable, ascertain whether the name stated in the declaration is that of a person who, at the time of the last preceding election, was duly registered as an elector of the district, or, where a change of boundaries has intervened, of some other district in which the person's then place of residence within the first-mentioned district was then situated:

    • (e) must, where section 60(d) of the Act may be applicable, ascertain whether the name stated in the declaration appears on a dormant roll for the district as it exists on the day before polling day:

    • (f) must, where section 178(5A) of the Act may be applicable, ascertain whether the name stated in the declaration appears on the roll for any district.

    (3) If the Registrar of Electors is satisfied that the name stated in the declaration is that of a person qualified to vote under section 60 of the Act, the Registrar of Electors shall endorse the word Qualified on the declaration, and shall then return it to the Returning Officer.

    (3A) If the Registrar of Electors is satisfied that the name stated in the declaration is that of a person whose party vote may not be disallowed under section 178(5A) of the Act, the Registrar of Electors must endorse the words Party vote qualified on the declaration, and must then return the declaration to the Returning Officer.

    (4) If the Registrar of Electors is not satisfied that the name stated in the declaration is that of a person who is qualified to vote or whose party vote may not be disallowed, the Registrar of Electors shall endorse the words Not qualified on the declaration, and shall then return it to the Returning Officer.

    Regulation 36(1): substituted, on 16 May 2002, by regulation 16(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 36(2)(e): substituted, on 16 May 2002, by regulation 16(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 36(2)(f): added, on 16 May 2002, by regulation 16(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 36(3A): inserted, on 16 May 2002, by regulation 16(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 36(4): amended, on 16 May 2002, by regulation 16(4) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

37 Allowance or disallowance of votes by Returning Officer
  • (1) Where the words Not qualified have been endorsed, pursuant to regulation 36(4), on a declaration, the Returning Officer shall disallow the vote of the elector stated in the declaration form.

    (1A) If the words Party vote qualified have been endorsed, under regulation 36(3A), on a declaration, the Returning Officer must allow the party vote, but disallow the electorate vote, of the elector stated in the declaration form unless the Returning Officer is required to disallow the party vote in accordance with subclause (3) or subclause (4).

    (2) Where a declaration has, pursuant to regulation 35(2) or regulation 36(3), been endorsed with the word Qualified, the Returning Officer shall allow the vote of the elector named in the declaration unless the Returning Officer is required to disallow the vote in accordance with subclause (3) or subclause (4).

    (3) If a declaration of the kind mentioned in subclause (1A) or subclause (2) does not indicate the ground or grounds on which a special vote is claimed, the Returning Officer shall disallow the vote of the elector stated in the declaration except in any case where—

    • (a) the elector's name does not appear on the main roll or any supplementary roll for the district or has been wrongly deleted from any such roll; or

    • (b) the official mark of the Issuing Officer witnessing the declaration and the date shown on the declaration indicate that the declaration was made on polling day outside the electoral district.

    (4) If a declaration of the kind mentioned in subclause (1A) or subclause (2) is not signed both by the declarant and by a witness authorised by or under these regulations to witness the declaration, the Returning Officer shall disallow the vote of the elector stated in the declaration:

    provided that where—

    • (a) the declaration is signed by the declarant; and

    • (b) either—

      • (i) no person has signed the declaration form as a witness; or

      • (ii) a person other than a person authorised by or under these regulations to witness the declaration has signed the declaration as a witness,—

    the Returning Officer shall not disallow the vote if the Returning Officer is satisfied that the declarant signed the declaration in the presence of a person authorised by or under these regulations to witness the declaration.

    (5) Where a Returning Officer disallows a vote under this regulation, the Returning Officer shall endorse on the envelope and on the declaration form the words Disallowed, not qualified, or on the declaration the words Disallowed, declaration not in order, as the case may require.

    (6) The Returning Officer shall not disallow the vote of an elector on the ground that the elector has failed to show his or her date of birth or former names in a declaration (being a declaration of the kind mentioned in subclause (2)).

    Regulation 37(1A): inserted, on 16 May 2002, by regulation 17(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 37(3): amended, on 16 May 2002, by regulation 17(2)(a) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 37(4): amended, on 16 May 2002, by regulation 17(2)(b) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

38 Procedure where vote allowed
  • (1) If a Returning Officer allows a vote under regulation 37(2), that Returning Officer must identify the envelope with the declaration form when the vote is allowed and must place the envelope in a box specially set aside for the purpose.

    (2) If a Returning Officer allows a party vote under regulation 37(1A), that Returning Officer must identify the envelope with the declaration form when the party vote is allowed and must place the envelope in a box specially set aside for the purpose.

    (3) The boxes referred to in subclauses (1) and (2) must be boxes that can be securely closed.

    Regulation 38: substituted, on 16 May 2002, by regulation 18 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

39 Declaration forms to be held by Returning Officer for scrutiny
  • The Returning Officer shall hold for production at the scrutiny of the rolls under section 175 of the Act all declaration forms returned to the Returning Officer under regulation 36 together with those retained by the Returning Officer under regulation 35 and those in respect of special votes that have been disallowed as having been received late.

40 Parcels of forms and envelopes
  • After the scrutiny of the rolls, the Returning Officer shall make up into separate parcels—

    • (a) all declaration forms:

    • (b) all disallowed envelopes in respect of which the compartment containing the ballot paper and the voting papers (if any) has not been opened.

41 Opening of envelopes containing votes allowed
  • Subject to regulation 33, the ballot and voting paper compartments of the envelopes placed, in accordance with regulation 38, in boxes that can be securely closed shall not be opened until the official count conducted under section 178 of the Act, and shall then be opened in the presence of such scrutineers as choose to be present.

    Regulation 41: amended, on 16 May 2002, by regulation 19 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

42 Parcels to be forwarded to Clerk of House of Representatives
  • After the votes have been recorded at the official count and after any recount has been disposed of, the Returning Officer shall forward to the Clerk of the House of Representatives, with the ordinary ballot papers and voting papers, the parcels referred to in regulation 40.

Part 3
Overseas special voting

43 Overseas Returning Officers and Overseas Issuing Officers
  • (1) For the purpose of taking votes outside New Zealand (other than votes to which Part 4 applies), the Electoral Commission, or an electoral official on behalf of the Electoral Commission, must appoint 1 or more Overseas Returning Officers.

    (2) In the case of a general election, the Electoral Commission, or an electoral official on behalf of the Electoral Commission, must forward to every Overseas Returning Officer the required number of copies of the following:

    • (a) special ballot papers in form 14; and

    • (d) any voting paper required to be issued under any enactment.

    (3) In the case of a by-election, the Electoral Commission, or an electoral official on behalf of the Electoral Commission, must forward to every Overseas Returning Officer the required number of copies of the following:

    • (a) special ballot papers in form 15; and

    • (c) any voting paper required to be issued under any enactment.

    (4) Any Overseas Returning Officer must—

    • (a) arrange for votes to be taken at such places as the Overseas Returning Officer considers necessary; and

    • (b) appoint such number of Overseas Issuing Officers as the Overseas Returning Officer considers necessary.

    (5) An Overseas Returning Officer may exercise all the powers and functions of an Overseas Issuing Officer.

    Regulation 43: replaced, on 1 June 2014, by regulation 12 of the Electoral Amendment Regulations 2014 (LI 2014/122).

44 Declarations by Overseas Returning Officers and Overseas Issuing Officers
  • Every Overseas Returning Officer and Overseas Issuing Officer shall, before entering on the duties of his or her office, make and subscribe before a Commonwealth representative, a permanent officer in the service of the Government of New Zealand, an Overseas Returning Officer (or in the case of an Overseas Issuing Officer, another Overseas Issuing Officer), a medical practitioner, a minister of religion, a solicitor or attorney, a notary public, a Justice of the Peace, or an officer of the naval, military, or air forces of New Zealand or before such other person as is approved for the purpose by the Electoral Commission, a declaration in form 1 of Schedule 2 of the Act.

    Regulation 44 heading: amended, on 16 May 2002, by regulation 21(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 44: amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 44: amended, on 18 September 2004, by section 175(3) of the Health Practitioners Competence Assurance Act 2003 (2003 No 48).

    Regulation 44: amended, on 16 May 2002, by regulation 21(2)(a) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 44: amended, on 16 May 2002, by regulation 21(2)(b) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

45 Issue of special voting papers
  • (1) Following—

    • (a) the close of nominations; and

    • (b) the receipt by any Overseas Returning Officer or Overseas Issuing Officer of—

      • (i) in the case of a general election the copies of the documents forwarded under regulation 43(2); or

      • (ii) in the case of a by-election, the copies of the documents forwarded under regulation 43(3),—

    the Overseas Returning Officer or Overseas Issuing Officer may, subject to regulation 46, issue those documents to electors of any electoral district in accordance with Part 2 at any time before 4 pm local time on the day before polling day.

    (2) Notwithstanding subclause (1)—

    • (a) the declaration form issued to a member of the Defence Force relying upon section 60(f) of the Act shall be in form 20; and

    • (b) the declaration issued to other electors who are outside New Zealand (including members of the Defence Force not relying upon section 60(f) of the Act although entitled to do so) shall be in form 21.

    Regulation 45 heading: replaced, on 1 June 2014, by regulation 13(1) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 45(1): amended, on 1 June 2014, by regulation 13(3) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 45(1): amended, on 16 May 2002, by regulation 22 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 45(1)(b): amended, on 16 May 2002, by regulation 22 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 45(1)(b)(i): amended, on 1 June 2014, by regulation 13(2) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 45(1)(b)(ii): amended, on 1 June 2014, by regulation 13(2) of the Electoral Amendment Regulations 2014 (LI 2014/122).

45A Electronic issue of special voting papers
  • (1) In the case of a general election, the Electoral Commission may, as soon as is reasonably practicable after the close of nominations and at any time before the close of the poll, issue electronically the documents referred to in regulation 43(2) to persons outside New Zealand who are electors of any electoral district.

    (2) In the case of a by-election, the Electoral Commission may, as soon as is reasonably practicable after the close of nominations and at any time before the close of the poll, issue electronically the documents referred to in regulation 43(3) to persons outside New Zealand who are electors of the electoral district in which the by-election is to be or is being held.

    (3) The following provisions apply, with any necessary modifications, to the issue of documents under this regulation:

    (4) A copy of the official mark of the Electoral Commission must be present on ballot papers and declarations issued under this regulation.

    (5) For the purposes of this regulation, documents are issued electronically if the documents are able to be—

    • (a) accessed by electronic means, including (without limitation) by means of remote log-on access; and

    • (b) readily inspected and reproduced in a useable form.

    Regulation 45A: replaced, on 1 June 2014, by regulation 14 of the Electoral Amendment Regulations 2014 (LI 2014/122).

46 Members of Defence Force voting as special voters
  • (1) The officer commanding every unit comprising members of the Defence Force shall afford all necessary facilities for members of the Defence Force to cast their votes in accordance with this Part so far as may be done consistently with the proper performance of their duties.

    (2) Where any member of the Defence Force is in a hospital, sanatorium, or other institution, that member of the Defence Force shall for the purposes of these regulations be deemed to be a member of the unit under the command of the officer in charge of the hospital, sanatorium, or other institution.

    (3) [Revoked]

    (4) [Revoked]

    (5) Every person who knowingly and wilfully makes a false statement for the purpose of voting under section 60(f) of the Act, or who votes under that provision when that person has already received a ballot paper for the same election, shall be liable on conviction or on conviction by the Court Martial to a fine not exceeding $1,000.

    (6) Every Issuing Officer shall, where possible, be supplied with a sufficient number of ballot papers, envelopes, forms and all other materials for taking the votes of any members of the Defence Force who apply to that Issuing Officer.

    (7) Following—

    • (a) the close of nominations; and

    • (b) the receipt by the Issuing Officer of—

      • (i) in the case of a general election, the copies forwarded under regulation 43(2); and

      • (ii) in the case of a by-election, the copies forwarded under regulation 43(3),—

    the votes of members of the Defence Force comprised in any unit may be cast at any convenient time or times before 4 pm local time on the day before polling day and, as far as practicable, notice shall be given of the day appointed for the closing of the poll.

    Regulation 46(3): revoked, on 16 May 2002, by regulation 24 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 46(4): revoked, on 1 February 2014, by regulation 7 of the Electoral Amendment Regulations 2013 (SR 2013/41).

    Regulation 46(5): amended, on 1 July 2013, by section 413 of the Criminal Procedure Act 2011 (2011 No 81).

    Regulation 46(5): amended, on 1 July 2009, by section 87 of the Court Martial Act 2007 (2007 No 101).

47 Special votes may be returned by personal delivery or post
  • (1) Any person to whom documents are issued under regulation 45 or 45A may, after voting in the manner prescribed for special voters by Part 2, arrange for an envelope containing the ballot paper, any voting papers, and the declaration to be delivered—

    • (a) by hand or by post to—

      • (i) an Overseas Returning Officer; or

      • (ii) an Overseas Issuing Officer; or

    • (b) by post to—

      • (i) a Returning Officer in New Zealand; or

      • (ii) the Electoral Commission.

    (2) An envelope delivered by hand or by post under subclause (1)(a) must be received by the Overseas Returning Officer or Overseas Issuing Officer by 4 pm local time on the day before polling day.

    (3) An envelope delivered by post under subclause (1)(b) must be—

    • (a) postmarked or date-stamped with a date that is at least 2 days before polling day; and

    • (b) received by the Returning Officer in New Zealand or the Electoral Commission not later than noon New Zealand time on the fourth day after polling day.

    Regulation 47: replaced, on 1 June 2014, by regulation 15 of the Electoral Amendment Regulations 2014 (LI 2014/122).

47A Special votes may be returned by facsimile
  • (1) Any elector to whom documents are issued under regulation 45 or regulation 45A may, after voting in the manner prescribed for special voters,—

    • (a) if applicable, remove any gummed paper that is fixed over the consecutive number on the ballot paper or any voting paper; and

    • (b) before the close of the poll, forward the ballot paper, any voting papers, and the declaration to the Electoral Commission by facsimile.

    (2) [Revoked]

    Regulation 47A: inserted, on 16 May 2002, by regulation 25 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 47A heading: replaced, on 1 June 2014, by regulation 16(1) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 47A(1): amended, on 1 June 2014, by regulation 16(2) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 47A(1)(b): amended, on 1 June 2014, by regulation 16(3) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 47A(1)(b): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 47A(2): revoked, on 1 June 2014, by regulation 16(4) of the Electoral Amendment Regulations 2014 (LI 2014/122).

47B Special votes may be returned electronically if secure transmission available
  • (1) Electors to whom documents are issued under regulation 45 or 45A may return those documents in accordance with subclause (2) if, for that particular election, a system allowing secure electronic transmission is made available by the Electoral Commission for that purpose.

    (2) If subclause (1) applies, an elector may, after voting in the manner prescribed for special voters,—

    • (a) if applicable, remove any gummed paper that is fixed over the consecutive number on the ballot paper or any voting papers; and

    • (b) before the close of the poll, forward the ballot paper, any voting papers, and the declaration to the Electoral Commission electronically in a manner specified by the Electoral Commission on its Internet site.

    Regulation 47B: inserted, on 1 February 2014, by regulation 8 of the Electoral Amendment Regulations 2013 (SR 2013/41).

    Regulation 47B heading: replaced, on 1 June 2014, by regulation 17(1) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 47B(1): amended, on 1 June 2014, by regulation 17(2)(a) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 47B(1): amended, on 1 June 2014, by regulation 17(2)(b) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 47B(2)(b): amended, on 1 June 2014, by regulation 17(3) of the Electoral Amendment Regulations 2014 (LI 2014/122).

47C Receipt of special votes electronically
  • [Revoked]

    Regulation 47C: revoked, on 1 June 2014, by regulation 18 of the Electoral Amendment Regulations 2014 (LI 2014/122).

48 Endorsement and posting of envelopes
  • (1) An Overseas Returning Officer, an Overseas Issuing Officer, or a Returning Officer in New Zealand who receives delivery of an envelope in accordance with the requirements of regulation 47 must immediately mark the envelope with his or her official mark.

    (2) An Overseas Returning Officer, an Overseas Issuing Officer, or a Returning Officer in New Zealand who receives delivery of an envelope otherwise than in accordance with the requirements of regulation 47 must immediately—

    • (a) mark on the envelope Received late; and

    • (b) mark the envelope with his or her official mark; and

    • (c) sign the envelope.

    (3) Immediately after marking an envelope in accordance with subclause (1) or (2), an Overseas Returning Officer or Overseas Issuing Officer must arrange for the envelope to be posted or forwarded (either directly or through the Ministry of Foreign Affairs and Trade) by the quickest means of transport to the Electoral Commission or to the Returning Officer of the district for which the vote was issued.

    (4) Immediately after marking an envelope in accordance with subclause (1) or (2), a Returning Officer in New Zealand must post or forward that envelope to the Returning Officer for the district for which the vote was issued (if not the Returning Officer's own district).

    (5) An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives delivery of an envelope in accordance with the requirements of regulation 47 must immediately mark the envelope with the official mark of the Electoral Commission.

    (6) An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives delivery of an envelope otherwise than in accordance with the requirements of regulation 47 must immediately—

    • (a) mark on the envelope Received late; and

    • (b) mark the envelope with the Electoral Commission's official mark; and

    • (c) sign the envelope on behalf of the Electoral Commission.

    (7) Immediately after marking an envelope in accordance with subclause (5) or (6), an Electoral Commissioner or electoral official must arrange for the envelope to be posted or forwarded to the Returning Officer for the district for which the vote was issued.

    Regulation 48: replaced, on 1 June 2014, by regulation 19 of the Electoral Amendment Regulations 2014 (LI 2014/122).

48A Receipt of special votes by facsimile
  • (1) An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives a ballot paper, any voting papers, and a declaration forwarded by facsimile under regulation 47A must immediately—

    • (a) ensure that particulars of the time and date of receipt of the copies of the ballot paper, any voting papers, and the declaration at the Electoral Commission are endorsed on those papers; and

    • (b) after taking all reasonable steps to preserve the secrecy of the ballot, place the copies of the ballot paper, any voting papers, and the declaration in the appropriate compartments of a special voter envelope.

    (2) If the documents referred to in subclause (1) are received before the close of the poll, the Electoral Commissioner or electoral official must mark the envelope with the Electoral Commission's official mark.

    (3) If the documents referred to in subclause (1) are received after the close of the poll, the Electoral Commissioner or electoral official must—

    • (a) mark the envelope Received late; and

    • (b) mark the envelope with the Electoral Commission's official mark; and

    • (c) sign the envelope on behalf of the Electoral Commission.

    (4) Immediately after marking an envelope in accordance with subclause (2) or (3), an Electoral Commissioner or electoral official must arrange for the envelope to be posted or forwarded to the Returning Officer for the district for which the vote was issued.

    Regulation 48A: inserted, on 1 June 2014, by regulation 19 of the Electoral Amendment Regulations 2014 (LI 2014/122).

48B Receipt of special votes electronically
  • An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives a ballot paper, any voting papers, and a declaration forwarded electronically under regulation 47B must immediately—

    • (a) print the ballot paper, any voting papers, and the declaration; and

    • (b) ensure that the particulars of the time and date of receipt of the ballot paper, any voting papers, and the declaration at the Electoral Commission are endorsed on those papers; and

    • (c) after taking all reasonable steps to preserve the secrecy of the ballot, place the ballot paper, any voting papers, and the declaration in the appropriate compartments of a special voter envelope; and

    • (d) mark the envelope with the Electoral Commission's official mark and arrange for the envelope to be posted or forwarded to the Returning Officer for the district for which the vote was issued.

    Regulation 48B: inserted, on 1 June 2014, by regulation 19 of the Electoral Amendment Regulations 2014 (LI 2014/122).

49 Parcels of spoilt ballot and voting papers, and other papers
  • (1) Immediately after the expiration of the time mentioned in regulation 45, every Overseas Returning Officer—

    • (a) shall compile, and certify as correct, a list showing the consecutive numbers of all unused declarations in form 20 or form 21; and

    • (b) shall make up into separate parcels—

      • (i) all spoilt ballot papers and all spoilt voting papers and all spoilt declarations in form 20 or form 21; and

      • (ii) [Revoked]

    and shall mark each parcel to show the nature of its contents.

    (2) The Overseas Returning Officer shall, if the parcels contain papers relating to a general election, deal with those parcels and the other parcels similarly made up by the Overseas Returning Officer as follows:

    • (a) the Overseas Returning Officer, having compiled and certified as correct, a list showing the consecutive numbers of all unused declarations in form 20 or form 21, shall destroy all unused ballot papers and all unused voting papers and all unused declarations in form 20 or form 21; and

    • (b) the Overseas Returning Officer shall enclose in 1 or more separate packets all the parcels containing spoilt ballot papers and spoilt voting papers and spoilt declarations in form 20 or form 21; and

    • (c) the Overseas Returning Officer shall enclose in 1 or more separate packets all the parcels containing other papers in connection with the election (including the list compiled under subclause (1)(a)); and

    • (d) the Overseas Returning Officer shall endorse each such packet with a description of its contents, and shall sign the endorsement, and shall despatch the packets to the Electoral Commission at Wellington.

    (3) The Overseas Returning Officer shall, if the parcels contain papers relating to a by-election, deal with those parcels and the other parcels similarly made up by the Overseas Returning Officer as follows:

    • (a) the Overseas Returning Officer having compiled, and certified as correct, a list showing the consecutive numbers of all unused declarations in form 20 or form 21, shall destroy all unused ballot papers and all unused declarations in form 20 or form 21; and

    • (b) the Overseas Returning Officer shall enclose in 1 or more separate packets all the parcels containing spoilt ballot papers and spoilt declarations in form 20 or form 21; and

    • (c) the Overseas Returning Officer shall enclose in 1 or more separate packets all the parcels containing other used papers in connection with the by-election (including the list compiled under subclause 1(a)); and

    • (d) the Overseas Returning Officer shall endorse each such packet with a description of its contents, and shall sign the endorsement, and shall despatch the packets to the Electoral Commission at Wellington.

    (4) An Electoral Commissioner, on behalf of the Electoral Commission, must—

    • (a) enclose in 1 or more parcels the packets received by the Electoral Commission in accordance with this regulation; and

    • (b) properly secure the parcels; and

    • (c) endorse each parcel with a description of its contents; and

    • (d) sign the endorsement and immediately forward the parcels to the Clerk of the House of Representatives.

    (5) The Clerk shall forthwith give or send to the Electoral Commission a receipt for the parcels, which receipt shall be signed by the Clerk.

    Regulation 49(1)(b)(ii): revoked, on 16 May 2002, by regulation 27 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 49(2)(d): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 49(3)(d): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 49(4): substituted, on 1 October 2010, by section 32(2)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 49(5): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

50 Overseas special votes received in time
  • (1) This regulation applies to every envelope containing a special vote issued under this Part that is received by the Returning Officer for the district for which the vote was issued—

    • (a) before the close of the poll; or

    • (b) after the close of the poll but not later than 7 pm of the tenth day following polling day marked under regulation 48(1) or (5) with the official mark of—

      • (i) an Overseas Returning Officer; or

      • (ii) an Overseas Issuing Officer; or

      • (iii) a Returning Officer in New Zealand; or

      • (iv) the Electoral Commission; or

    • (c) after the close of the poll but not later than 7 pm of the tenth day following polling day marked under regulation 48A(2) or 48B(d) with the official mark of the Electoral Commission.

    (2) The Returning Officer for the district in respect of which the vote was issued shall open the declaration compartment of the envelope and extract the declaration form and thereafter the provisions of regulations 32 to 42 shall apply:

    provided that where the declaration is in form 20 the Returning Officer shall not forward the declaration to the Registrar of Electors but shall, forthwith after extracting the declaration form pursuant to this regulation, securely attach the envelope to the declaration form and take the action prescribed in regulation 52.

    Regulation 50(1): replaced, on 1 June 2014, by regulation 20 of the Electoral Amendment Regulations 2014 (LI 2014/122).

51 Overseas special votes received late
  • (1) This regulation shall apply to every envelope appearing to contain a special vote issued under this Part to which regulation 50 does not apply.

    (2) The Returning Officer for the district in respect of which the vote was issued shall extract the declaration form, and shall disallow the vote and set the envelope aside without opening the compartment marked BALLOT AND/OR VOTING PAPERS, after having written across the envelope, and across the declaration form, the words Disallowed, received late, and thereafter the provisions of regulations 32 to 42 shall apply.

52 Allowance or disallowance of votes of members of Defence Force
  • Where a declaration referred to in regulation 50 is in form 20, the Returning Officer shall allow the vote if the declaration is signed by the declarant and by the witness and the Returning Officer is satisfied that the declaration establishes the declarant's right to vote for the Returning Officer's district at that election, but otherwise the Returning Officer shall disallow the vote:

    provided that the Returning Officer shall allow the vote if the Returning Officer is satisfied that the declarant signed the declaration before a witness but the witness omitted to sign.

Part 4
Voting from Tokelau, Campbell Island, Raoul Island, Ross Dependency, fishing vessels, and remote locations overseas

  • Part 4: substituted, on 16 May 2002, by regulation 29 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

53 Application of Part
  • This Part applies to—

    • (a) special voters on Tokelau, Campbell Island, Raoul Island, and the Ross Dependency; and

    • (b) special voters on fishing vessels not scheduled to return to port during the period beginning with the close of nominations and ending with the close of the poll; and

    • (c) special voters who—

      • (i) are overseas during the period between nomination day and polling day; and

      • (ii) by reason of their remote location, have had no access at any time during that period to special voting facilities other than those provided by this Part.

    Regulation 53: substituted, on 16 May 2002, by regulation 29 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

54 Electoral Commission may appoint Issuing Officers
  • (1) The Electoral Commission may appoint 1 or more Issuing Officers to issue ballot papers to special voters to whom this Part applies.

    (2) Every Issuing Officer must, before acting in that capacity, make a declaration in form 1 of Schedule 2 of the Act before any of the following persons:

    • (a) a permanent officer in the Government of New Zealand; or

    • (b) another Issuing Officer; or

    • (c) a medical practitioner; or

    • (d) a minister of religion; or

    • (e) a lawyer or an attorney; or

    • (f) a notary public; or

    • (g) a Justice of the Peace; or

    • (h) any other person approved for the purpose by the Electoral Commission.

    Regulation 54: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

55 Electoral Commission to forward special voting papers to Issuing Officers
  • (1) In the case of a general election, the Electoral Commission, or an electoral official on behalf of the Electoral Commission, must forward to every Issuing Officer the required number of copies of the following:

    • (a) special ballot papers in form 14; and

    • (d) any voting papers required to be issued under any enactment.

    (2) In the case of a by-election, the Electoral Commission, or a person authorised by the Electoral Commission to do so, must forward to every Issuing Officer the required number of copies of the following:

    • (a) special ballot papers in form 15; and

    • (c) any voting papers required to be issued under any enactment.

    (3) If it appears to the Electoral Commission that the copies of the documents referred to in subclause (1) or (2) may not reach an Issuing Officer within the time allowed for the issue of special votes, the Electoral Commission may send those documents to the Issuing Officer by facsimile or electronically.

    Regulation 55: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

56 Issue of special voting papers by Issuing Officers
  • (1) Following receipt of documents under regulation 55, the Issuing Officer may issue those documents to special voters.

    (2) The issue of documents under subclause (1) must be—

    • (a) in accordance with Part 2; and

    • (b) after the close of nominations; and

    • (c) completed before 4 pm New Zealand time on the Thursday before polling day.

    (3) If the Issuing Officer will be forwarding the vote of a special voter by facsimile or electronically to the Electoral Commission under regulation 61, the Issuing Officer must issue to the special voter together with the documents referred to in subclause (1) a consent form in form 22.

    Regulation 56: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

57 Electoral Commission may issue special voting papers to special voters
  • (1) If an Issuing Officer is not able to issue documents to a special voter under regulation 56, the Electoral Commission may, on the request of the special voter, issue directly to the special voter in accordance with Part 2 each of the documents referred to in regulation 55(1) or (2), as the case may be.

    (2) The documents may be issued to the special voter under subclause (1)—

    • (a) electronically; or

    • (b) by post, if it is impracticable to issue them electronically; or

    • (c) by facsimile, if it is impracticable to issue them electronically or by post; or

    • (d) by dictation, if it is impracticable to issue them by any of the methods specified in paragraphs (a) to (c).

    (3) A copy of the official mark of the Electoral Commission must be on every ballot paper and every declaration issued under this regulation.

    (4) For the purposes of subclause (2)(a), documents are issued electronically if those documents are able to be—

    • (a) accessed by electronic means, including (without limitation) by means of remote log-on access; and

    • (b) readily inspected and reproduced in a useable form.

    Regulation 57: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

58 Dictation of special votes
  • (1) If the Electoral Commission grants a request under regulation 57(2)(d) to issue a vote by dictation, the Electoral Commission must make any arrangements that the Electoral Commission considers to be necessary for the issue and receipt of special votes by dictation, including—

    • (a) arrangements for the votes to be made by—

      • (i) radio telephone; or

      • (ii) any other means that the Electoral Commission may approve; and

    • (b) to the extent possible, arrangements to preserve the secrecy of the ballot; and

    • (c) arrangements to ensure votes are accurately recorded on ballot papers; and

    • (d) arrangements for envelopes containing special votes recorded under this regulation to be marked with the Electoral Commission’s official mark and forwarded to the Returning Officer for the district for which the vote was issued.

    (2) A special vote by dictation must be received by the Electoral Commission by 4 pm New Zealand time on the Thursday before polling day (the deadline).

    (3) To avoid doubt, a voter who is voting by dictation at the deadline is entitled to complete dictating his or her vote.

    Regulation 58: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

58A Electronic issue of ballot papers, etc
  • [Revoked]

    Regulation 58A: revoked, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

59 Return of special votes
  • (1) A special voter to whom documents referred to in regulation 55(1) or (2) have been issued, other than by dictation under regulation 57(2)(d), may, after voting in the manner prescribed for special voters in Part 2, arrange for the ballot paper, any voting papers, and the declaration to be delivered—

    • (a) by hand, in an envelope, to the Issuing Officer; or

    • (b) by post, in an envelope, to—

      • (i) a Returning Officer in New Zealand; or

      • (ii) the Electoral Commission; or

    • (c) by facsimile to the Electoral Commission; or

    • (d) by electronic transmission to the Electoral Commission, if for the particular election a system allowing secure electronic transmission is made available by the Electoral Commission.

    (2) A special voter may complete and attach to an envelope delivered under subclause (1)(a) a consent form in form 22.

    (3) An envelope delivered by hand under subclause (1)(a) must be received by the Issuing Officer by 4 pm local time on the day before polling day.

    (4) An envelope delivered by post under subclause (1)(b) must be—

    • (a) postmarked or date-stamped with a date that is at least 2 days before polling day; and

    • (b) received by the Returning Officer in New Zealand, or the Electoral Commission, not later than noon New Zealand time on the fourth day after polling day.

    (5) A ballot paper, any voting papers and a declaration delivered by facsimile under subclause (1)(c) or electronically under subclause (1)(d) must be received by the Electoral Commission before the close of the poll.

    Regulation 59: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

60 Receipt of special votes by hand or post
  • (1) An Issuing Officer who receives, in accordance with regulation 59(3), an envelope containing a special vote that is delivered by hand under regulation 59(1)(a) must immediately—

    • (a) endorse on the envelope particulars of the place at which, and the time and date on which, he or she receives the envelope; and

    • (b) mark the envelope with his or her official mark.

    (2) An Issuing Officer who receives, otherwise than in accordance with regulation 59(3), an envelope containing a special vote that is delivered by hand under regulation 59(1)(a) must immediately—

    • (a) mark the envelope Received late; and

    • (b) mark the envelope with his or her official mark; and

    • (c) sign the envelope.

    (3) Immediately after dealing with the envelope in accordance with subclause (1) or (2), the Issuing Officer must—

    • (a) post or forward the envelope to the Returning Officer for the district for which the vote was issued; or

    • (b) forward the contents of the envelope by facsimile or electronic transmission to the Electoral Commission in accordance with regulation 61(2).

    (4) A Returning Officer in New Zealand who receives, in accordance with the requirements of regulation 59(4), an envelope containing a special vote that is delivered by post under regulation 59(1)(b)(i) must immediately mark the envelope with his or her official mark.

    (5) A Returning Officer in New Zealand who receives, otherwise than in accordance with the requirements of regulation 59(4), an envelope containing a special vote that is delivered by post under regulation 59(1)(b)(i) must immediately—

    • (a) mark the envelope Received late; and

    • (b) mark the envelope with his or her official mark; and

    • (c) sign the envelope.

    (6) Immediately after dealing with the envelope in accordance with subclause (4) or (5), a Returning Officer in New Zealand must post or forward the envelope to the Returning Officer for the district for which the vote was issued (if not the Returning Officer’s own district).

    (7) An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives, in accordance with the requirements of regulation 59(4), an envelope containing a special vote that is delivered by post under regulation 59(1)(b)(ii) must immediately mark the envelope with the Electoral Commission's official mark.

    (8) An Electoral Commissioner or electoral official who, on behalf of the Electoral Commission, receives, otherwise than in accordance with the requirements of regulation 59(4), an envelope containing a special vote that is delivered by post under regulation 59(1)(b)(ii) must immediately—

    • (a) mark the envelope Received late; and

    • (b) mark the envelope with the Electoral Commission's official mark; and

    • (c) sign the envelope on behalf of the Electoral Commission.

    (9) Immediately after dealing with the envelope in accordance with subclause (6) or (7), an Electoral Commissioner or electoral official must arrange for the envelope to be posted or forwarded to the Returning Officer for the district for which the vote was issued.

    Regulation 60: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

61 Issuing Officer may forward special votes by facsimile or electronically
  • (1) If an Issuing Officer considers that it is doubtful whether forwarding an envelope containing a special vote under regulation 60(3)(a) will reach the Returning Officer by 7 pm on the tenth day following polling day, the Issuing Officer must, if a completed consent form in form 22 is attached to that envelope, deal with that envelope in accordance with this regulation.

    (2) If the Issuing Officer is satisfied that no other person is present, the Issuing Officer must, before the close of the poll, take each envelope required to be dealt with under this regulation and do the following:

    • (a) extract the declaration form from the declaration compartment of each envelope, write the consecutive number from the declaration form on the outside of that envelope, and forward the declarations by facsimile or electronic transmission to the Electoral Commission; and

    • (b) replace each declaration in the declaration compartment of the corresponding envelope, together with the consent form in form 22; and

    • (c) extract the ballot paper and any voting papers from the compartments of each of the envelopes marked BALLOT AND/OR VOTING PAPERS, remove any gummed paper covering the consecutive number on the ballot paper and any voting papers, and forward the ballot paper and any voting papers to the Electoral Commission electronically or by facsimile; and

    • (d) replace the ballot paper and any voting papers in the compartment of the corresponding envelope marked BALLOT AND/OR VOTING PAPERS; and

    • (e) reseal both compartments of the envelope; and

    • (f) endorse on the envelope the words Opened and forwarded under Part 4 of the Electoral Regulations 1996, and sign and date that endorsement.

    Regulation 61: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

61A Votes may be returned electronically if secure transmission available
  • [Revoked]

    Regulation 61A: revoked, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

61B Issuing Officer may forward special votes electronically or by facsimile
  • [Revoked]

    Regulation 61B: revoked, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

62 Receipt of special votes by facsimile
  • (1) This section applies if an Electoral Commissioner, or electoral official on behalf of the Electoral Commission, receives ballot papers, voting papers, and declarations by facsimile—

    (2) If the documents referred to in subclause (1) are received before the close of the poll in accordance with regulation 59(5), an Electoral Commissioner or electoral official on behalf of the Electoral Commission must immediately—

    • (a) ensure that particulars of the time and date of receipt of the ballot papers, voting papers, and declarations at the Electoral Commission are endorsed on those papers; and

    • (b) after taking all reasonable steps to preserve the secrecy of the ballot, place the ballot paper, any voting papers, and the declaration form in the appropriate compartments of a special voter envelope; and

    • (c) mark the envelope with the Electoral Commission's official mark; and

    • (d) arrange for the envelope to be posted or forwarded to the Returning Officer for the district for which the vote was issued.

    (3) If the documents referred to in subclause (1) are received after the close of the poll, subclause (2)(c) does not apply and an Electoral Commissioner or electoral official must, before arranging for the envelope to be posted or forwarded under subclause (2)(d),—

    • (a) mark the envelope Received late; and

    • (b) mark the envelope with the Electoral Commission's official mark; and

    • (c) sign the envelope on behalf of the Electoral Commission.

    Regulation 62: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

63 Receipt of special votes by electronic transmission
  • (1) This section applies if an Electoral Commissioner, or electoral official on behalf of the Electoral Commission, receives ballot papers, voting papers, and declarations by electronic transmission—

    (2) An Electoral Commissioner or electoral official on behalf of the Electoral Commission must immediately—

    • (a) print the ballot paper, any voting papers, and the declaration; and

    • (b) ensure that particulars of the time and date of receipt of the ballot papers, voting papers, and declarations at the Electoral Commission are endorsed on those papers; and

    • (c) after taking all reasonable steps to preserve the secrecy of the ballot, place the ballot paper, any voting papers, and the declaration form in the appropriate compartments of a special voter envelope; and

    • (d) mark the envelope with the Electoral Commission's official mark; and

    • (e) arrange for the envelope to be posted or forwarded to the Returning Officer for the district for which the vote was issued.

    Regulation 63: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

63A Special votes under this Part received in time
  • (1) This regulation applies to every envelope containing a special vote issued under this Part that is received by the Returning Officer for the district for which the vote was issued—

    • (a) before the close of the poll; or

    • (b) after the close of the poll but not later than 7 pm on the tenth day following polling day—

      • (ii) marked under regulation 60(4) with the official mark of a Returning Officer in New Zealand; or

    (2) The Returning Officer for the district for which the vote was issued must open the declaration compartment of the envelope and extract the declaration form and the provisions of regulations 35 to 42 then apply.

    Regulation 63A: inserted, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

64 Special votes under this Part received late
  • (1) This regulation applies to every envelope appearing to contain a special vote issued under this Part to which regulation 63A does not apply.

    (2) The Returning Officer for the district for which the vote was issued must—

    • (a) extract the declaration form; and

    • (b) disallow the vote; and

    • (c) set the envelope aside without opening the compartment labelled BALLOT AND/OR VOTING PAPERS; and

    • (d) write across both the declaration form and the envelope Disallowed, received late.

    (3) Regulations 39, 40, and 42 apply in respect of votes disallowed under subclause (2).

    Regulation 64: replaced, on 1 June 2014, by regulation 21 of the Electoral Amendment Regulations 2014 (LI 2014/122).

64A Parcels of unused and spoilt ballot and voting and other papers
  • (1) Immediately after polling day for a general election, the Issuing Officer must—

    • (a) make up into separate parcels—

      • (i) all unused ballot papers and all unused voting papers and all unused declarations in form 19 or form 20 or form 21; and

      • (ii) all spoilt ballot papers and all spoilt voting papers and all spoilt declarations in form 19 or form 20 or form 21; and

      • (iii) any other papers; and

      • (iv) all envelopes dealt with in accordance with regulation 61; and

    • (b) mark each parcel made up under paragraph (a) to show the nature of its contents; and

    • (c) post or forward the parcels to the Electoral Commission as soon as practicable.

    (2) Immediately after polling day for a by-election, the Issuing Officer must—

    • (a) retain in secure storage all unused ballot papers and voting papers and all other unused papers held by the Issuing Officer for the purposes of the Act; and

    • (b) make up into separate parcels—

      • (iii) any other papers; and

      • (iv) all envelopes dealt with in accordance with regulation 61; and

    • (c) mark each parcel made up under paragraph (b) to show the nature of its contents; and

    • (d) post or forward the parcels to the Electoral Commission as soon as practicable.

    (3) An Electoral Commissioner, on behalf of the Electoral Commission, must—

    • (a) enclose in 1 or more parcels the parcels received by the Electoral Commission in accordance with this regulation (except the parcels containing only unused papers); and

    • (b) properly secure the parcels; and

    • (c) endorse each parcel with a description of its contents; and

    • (d) sign the endorsement and immediately forward the parcels to the Clerk of the House of Representatives.

    (4) The Clerk of the House of Representatives must immediately give or send to the Electoral Commission a signed receipt for the parcels.

    Regulation 64A: inserted, on 16 May 2002, by regulation 29 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 64A(1)(a)(iv): amended, on 1 June 2014, by regulation 22(1) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 64A(1)(c): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 64A(2)(b)(iv): amended, on 1 June 2014, by regulation 22(2) of the Electoral Amendment Regulations 2014 (LI 2014/122).

    Regulation 64A(2)(d): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 64A(3): amended, on 1 October 2010, by section 32(2)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 64A(3)(a): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

    Regulation 64A(4): amended, on 1 October 2010, by section 32(1)(c) of the Electoral (Administration) Amendment Act 2010 (2010 No 26).

Part 5
General provisions

65 Scrutineers' lists of persons who have voted
  • (1) During the hours of polling, any scrutineer in a polling place may from time to time, from information supplied by the manager of a polling place, prepare lists or marked copies of the roll to show the names and roll numbers of persons who have voted, and send any such list or copy out of the polling place.

    (2) Any person may from time to time enter any polling place for the purpose of receiving and taking away any such list or copy. No such person shall—

    • (a) communicate with any voter in the polling place; or

    • (b) communicate with any scrutineer in the polling place except for the purpose of receiving and taking away any such list or copy.

    (3) Nothing in this regulation affects the duties or powers of the manager of a polling place under section 194 of the Act.

    Regulation 65(1): amended, on 16 May 2002, by regulation 30(1)(a) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 65(1): amended, on 16 May 2002, by regulation 30(1)(b) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 65(3): amended, on 16 May 2002, by regulation 30(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

66 Interpreters
  • (1) Interpreters designated under section 158(3)(b) of the Act are under the directions of the manager of the polling place.

    (2) Where it appears to a Returning Officer that an elector is unfamiliar with the English language, the Returning Officer shall, before calling on an interpreter, if present, for assistance, draw to the elector's attention a poster containing instructions, both in English and in languages other than English, on how to vote, which poster shall, for that purpose, be prominently displayed in a convenient position in each polling place.

    (3) If—

    • (a) no such poster is available; or

    • (b) the elector, having had the poster drawn to the elector's attention, still requires assistance because of the elector's lack of familiarity with the English language,—

    the Returning Officer shall call on an interpreter, if present, to assist.

    (4) The Returning Officer shall, upon request by a candidate, supply the names of any interpreters appointed by the Returning Officer and the polling places in respect of which they have been appointed.

    Regulation 66(1): substituted, on 16 May 2002, by regulation 31(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 66(2): amended, on 16 May 2002, by regulation 31(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 66(3): amended, on 16 May 2002, by regulation 31(2) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

    Regulation 66(4): amended, on 16 May 2002, by regulation 31(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

67 Improvised forms
  • Where any form prescribed by or referred to in these regulations is not available, a form may be improvised, and if the intention is clear it shall be accepted for all purposes under these regulations.

68 Offences
  • Every person commits an offence and shall be liable on conviction to a fine not exceeding $1,000 or to imprisonment for a term not exceeding 3 months who—

    • (a) improperly obtains or retains a special ballot paper or voting paper, or makes a false statement for the purpose of obtaining a special ballot paper or voting paper or who persuades or induces, or associates himself or herself with any person in persuading or inducing, any person to make such a false statement; or

    • (b) being a person to whom an envelope containing or purporting to contain a special ballot paper is entrusted by a voter for the purpose of posting or delivering it to a Returning Officer or Issuing Officer, fails forthwith to post or deliver the envelope; or

    • (c) in any manner delays the posting or delivery of any envelope containing or purporting to contain a special ballot paper; or

    • (d) makes a false statement or declaration for the purposes of these regulations in relation to special voting; or

    • (e) acts in contravention of or fails to comply in any respect with any of the provisions of these regulations relating to special voting.

    Regulation 68: amended, on 1 July 2013, by section 413 of the Criminal Procedure Act 2011 (2011 No 81).

    Regulation 68(b): amended, on 16 May 2002, by regulation 32 of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

69 Goods and services tax
70 Revocations
  • The regulations specified in Schedule 2 are hereby revoked.


Schedule 1
Forms

Contents

1 Enrolling to vote: Application

2 Application for registration of a mentally incapable person as a parliamentary elector [Revoked]

3 Notice of registration as an elector [Revoked]

4 Notice concerning exercise of Maori option

5 Roll revision and Maori option [Revoked]

6 Enrolment inquiry

7 Request by Registrar of Electors for confirmation of elector's new place of residence

8 Parliamentary electoral roll: Change of electorate by mentally incapable person [Revoked]

9 Notification of death of person of or over the age of 17 years [Revoked]

10 Notification to Registrar of Electors of intended marriage [Revoked]

11 Verification of particulars that may alter as a result of marriage [Revoked]

12 Notification of change of name by deed poll [Revoked]

13 Reminder to apply for registration [Revoked]

14 Special ballot paper for general election

15 Special ballot paper for by-election

16 Declaration by voter before polling day where voter is on printed roll for that electorate [Revoked]

17 Declaration by special voter where voter is present at issuing office or polling place or by tangata whenua voter

18 Declaration by special voter where voter is not present at issuing office or polling place

19 Declaration by resident or former resident of Campbell Island or Raoul Island

20 Declaration by member of Defence Force applying to vote as a special voter

21 Declaration by special voter who is overseas or on fishing vessel

22 Consent by elector to special vote being forwarded electronically or by facsimile to Electoral Commission

23 Consent by elector to special vote being radioed to Chief Electoral Officer [Revoked]


Form 1
Enrolling to vote: Application

r 3

.
.
.
.
  • Schedule 1 form 1: substituted, on 17 August 2011, by section 37(2) of the Electoral (Administration) Amendment Act 2011 (2011 No 57).

  • Schedule 1 form 1 heading: amended, on 25 March 2014, by section 55(1) of the Electoral Amendment Act 2014 (2014 No 8).

Form 2
Application for registration of a mentally incapable person as a parliamentary elector

rr 3(1)(b), 7(5)(b)

[Revoked]

  • Schedule 1 form 2: revoked, on 25 March 2014, by section 55(2) of the Electoral Amendment Act 2014 (2014 No 8).

Form 3
Notice of registration as an elector

r 3(2)

[Revoked]

  • Schedule 1 form 3: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 4
Notice concerning exercise of Maori option

r 4

Form 4 Maori Electoral Option [insert year] - p 1.

Official use only

SN FN EC MB FI

He Kōwhiringi Māori [insert year]

Maori Electoral Option [insert year]

[Insert name and postal address of elector]

Mēnā he Māori koe nō Aotearoa, he uri rānei nō tētahi Māori nō Aotearoa, e āhei ana koe, i mua atu i te mutunga o te [insert date], ki te tohu mēnā kia uru koe ki runga i te rārangi Māori, i te rārangi Whānui rānei.

If you are a New Zealand Maori or a descendant of a New Zealand Maori, you may, before the close of [insert date], choose whether you want to be on a Maori roll or on a General roll.

I tēnei wā kei runga koe i te rārangi

At the moment you are on a roll

Mēnā e hiahia ana koe ki te huri i te āhua o te rārangi kei runga nei koe, āta tuhia mai mā roto i te wāhanga o raro ake nei mā te kupu Māori, mā te kupu Whānui rānei.

If you wish to change the type of roll you are on, PRINT, in the box below, either the word Maori or the word General.

He Māori nō Aotearoa ahau, he uri rānei ahua nō tētahi Māori nō Aotearoa, ā, e hiahia 
ana ahau ki te uru ki tētahi rārangi

I am a New Zealand Maori or a descendant of a New Zealand Maori and I want to be on a roll

Me āta tirotiro ake mēnā e tōtika ana ōu kōrero pā e rārangi ake nei.

Please now check that your details shown below are correct.

Ko tō ingoa tūturu kua tāhia ko: Your full name is recorded as:

Ko tō kāinga noho kua tāhia ko: Your residential address is recorded as:

Ko tō wāhi karere kua tāhia ko: Your postal address is recorded as:

Ko tō mahi kua tāhia ko: Your occupation is recorded as:

(Tērā pea kua whakarāpopotohia.) (This may be printed in shortened form)

Ko tō rā whānau kua tāhia ko: Your date of birth is recorded as:

Tēnā tirohia mai mēnā kua rerekē ō kōrero pā o runga ake nei. Have any of your details above changed?

Ae
Yes

Me huri atu ki te wāhanga o muri o tēnei puka ka whakaatu ai i ō kōrero pā hōu, kā tohu mai ai i tō tā me te rā i tāhia ka tono mai ai, i te rā tonu nei, ki roto i te kōpaki kua whakaritea atu. Please go to the back of this form and give your new details then sign and date this form yourself and post it today in the envelope provided.

Kao No

Mēnā e whakarerekē ana koe i te āhua o tō rārangi pōti, tohua mai tō tā me te rā i tāhia ai ka tono mai ai, i te rā tonu nei, ki roto i te kōpaki kua whakaritea atu. Mēnā kāhore koe e hiahia ana ki te whakarerekē i te āhua o tō rārangi pōti, ā, e tōtika ana te katoa o ō kōrero pā, me waiho noa ake. If you are changing your type of roll, please sign and date this form and post it today in the envelope provided. If you do not wish to change your type of roll and your details are correct, do nothing.

Māu anō e tohu mai tō tā me te tohu o te wā ka whakahoki mai ai i mua atu i te rā tuatahi o Here-turi-kōkā [insert date]. You must sign and date this form yourself and return it by [insert date].

Hainatanga o te kaipōti Signature of Elector rā/marama/tau Date

He aha tō nama waea hei whakapā atu ki a koe? What is your contact telephone number?

I te rā Day time

I te ahiahi Evening

Form 4 Maori Electoral Option [insert year] - p 2.

Ko ngā wāhanga e hē ana kei mua o tēnei puka me āta tuhi ki raro iho nei mā ngā tuhi PŪMATUA ngā kōrero tōtika Where your details are wrong on the front of the form, print below, in BLOCK letters, your correct details

Ko ōku ingoa tōtika ko: My correct name details are:

Karangatanga (hei tauira Mr/Mrs/Miss/Ms): Title (eg Mr/Mrs/Miss/Ms):

Ingoa whānau: Surname or Family name:

Ingoa/ngā ingoa tuatahi: Full given or first names:

Ko taku mahi tōtika he: My correct occupation is:

Ko taku rā whānau tōtika ko: My correct date of birth is:

rā Day marama Month tau Year

Ko taku wāhi karere tōtika ko: My correct postal address is:

Ko taku kāingā noho tōtika ko: My correct residential address is:

Nama kāinga: Flat/House number:

Te ara/huarahi: Street/Road:

Tāone/Rohe: Town, City or Locality:

Mēnā kei Aotearoa nei tō kāinga noho, whakaritea mai tēnei wāhanga If your address is a New Zealand address, please complete this panel

He whakarerekētanga o te kāinga noho mō ngā tāngata kei roto o Aotearoa e noho ana People living in New Zealand - change of address

Mēnā kua tohua mai e koe tō kāinga noho hōu, kua pahure atu i te kotahi marama te wā i noho ai koe ki reira? If you have shown a new residential address, have you resided at that address for at least the last month?

Ae
Yes

Hore kau atu he pātai. No more questions.

Kao No

Whakautua mai koa ngā pātai e whai ake nei. Please answer the questions below.

I neke mai ahau ki te kāinga e noho nei au i te: I moved to where I reside now on:

rā Day marama Month tau Year

Ko te kāinga noho mutunga i nohongia ai e au mō te marama kotahi ko: The last address in New Zealand where I resided for at least 1 month was:

Nama kāinga: Flat/House number:

Te ara/huarahi: Street/Road:

Tāone/Rohe: Town, City or Locality:

I noho au ki reira mai: I resided there from:

rā Day marama Month tau Year

atu ki te: to:

rā Day marama Month tau Year

Mēnā kei tāwāhi tō kāinga noho, whakaritea mai tēnei wāhanga If your address is an overseas address, please complete this panel

Ngā kōrero e hiahiatia ana mō ngā tāngata kei tāwāhi e noho ana People living in overseas - details needed

Mēnā kei tāwāhi koe e noho ana, whakautua mai ngā pātai o raro iho nei kia uru ai koe ki te rohe pōti tika If you live overseas, please give the following details so that you can be registered for the correct electorate

Ko te wā mutunga i wehe mai ai au Aotearoa ko: I was last in New Zealand on:

rā Day marama Month tau Year

I nuku ake au ki tāwāhi i: I moved overseas on:

rā Day marama Month tau Year

Ko te kāinga noho mutunga i nohongia ai e au mō te marama kotahi, i mua i taku nekenga ki tāwāhi ko: The last address in New Zealand where I resided for at least 1 month before moving overseas was:

Nama kāinga: Flat/House number:

Te ara/huarahi: Street/Road:

Tāone/Rohe: Town, City or Locality:

I noho au ki reira mai: I resided there from:

rā Day marama Month tau Year

atu ki te: to:

rā Day marama Month tau Year

for NZ Post
Limited use

DATE STAMP

Kai maumahara: Me haina tō ingoa, ā, ka tuhi te rā i te taha mua o tēnei puka. Please remember to sign and date the front of this form

  • Schedule 1 form 4: substituted, on 8 March 2001, by regulation 3 of the Electoral Amendment Regulations 2001 (SR 2001/7).

Form 5
Roll revision and Maori option

r 5

[Revoked]

  • Schedule 1 form 5: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 6
Enrolment inquiry

r 4A

Form 6 Enrolment inquiry - p 1.

Elections

Official use only

SN FN EC MB RI EO

DATE STAMP for NZ Post Limited use

Please check your enrolment details

Enrolment Inquiry

Your full name is recorded as:

Your residential address is recorded as:

Your postal address is recorded as:

Your date of birth is recorded as:

Your occupation is recorded as: (This may be printed in shortened form)

You [are or are not] recorded as a New Zealand Maori or a descendant of a New Zealand Maori.

Have any of your details changed or are any of your details incorrect?

No

As your details have not changed and are correct, you do not need to send this form back

Yes

You must go to the back of this form and give your new details. Then sign and date the declaration on the back of this form and post it today in the envelope provided.

Form 6 Enrolment inquiry - p 2.

Where any of your details are wrong on the front of this form, print below, in BLOCK letters, only your details that need correcting. Make the Declaration below by signing and dating it yourself. Then post it in the envelope provided.

Changed Name Details

My correct name details are:

Title (eg Mr/Mrs/Miss/Ms):

Surname or Family name:

Full given or first names:

Changed Residential Address Details

My correct residential address is:

Flat/House number:

Street/Road:

Town, City or Locality:

If your new address is a New Zealand address, please complete this panel

People living in New Zealand - change of address

If you have shown a new residential address, have you resided at that address for at least the last month?

Yes

No

If the answer is NO, please give the following details

I moved to where I reside now on:

Day Month Year

The last address in New Zealand where I resided for at least one month was:

Flat/House number:

Street/Road:

Town, City or Locality:

I resided there from:

Day Month Year

to:

Day Month Year

If your new address is an overseas address, please complete this panel

People living outside New Zealand

I was last in New Zealand on:

Day Month Year

I moved overseas on:

Day Month Year

The last address in New Zealand where I resided for at least one month before moving overseas was:

Flat/House number:

Street/Road:

Town, City or Locality:

I resided there from:

Day Month Year

to:

Day Month Year

Changed Postal Address Details

My correct postal address is:

Changed Other Details

My correct date of birth is:

Day Month Year

My correct occupation is:

My New Zealand Maori descent record should read: (Tick one)

Yes - I am a New Zealand Maori or a descendant of a New Zealand Maori

No - I am not a New Zealand Maori or a descendant of a New Zealand Maori

DECLARATION: My details as altered, are now correct.

Signature of Elector

Date

If your are unable to sign the form yourself, call 0800 ENROL NOW (0800 36 76 56) or visit www.elections.org.nz for further information

What is your contact telephone number?

Day time

Evening

  • Schedule 1 form 6: substituted, on 18 March 2002, by regulation 7(4) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 7
Request by Registrar of Electors for confirmation of elector's new place of residence

r 4B

Form 7 Request by Registrar of Electors for confirmation of elector's new place of residence - p 1.

Elections

SN FN Official use only EC MB RI EO

DATE STAMP for NZ Post Limited use

[Date] [Phone No.]

Dear Elector

I believe that it is at least 1 month since you changed your place of residence and that you now reside in a different electorate. Please use this form to confirm your new place of residence. Would you please check your details on the form.

If your details are CORRECT, sign and date the form and then post it back in the envelope provided.

If any of your details are WRONG, print the correct information on the back of the form, sign and date the form and then post it back in the envelope provided.

You must return the form to me within [Insert number] days after the date of this letter. You will then be registered as an elector for the electorate in which you now reside.

Thank you.

[signature]

[Registrar Name]
Registrar of Electors

Please check your enrolment and new address details. You must sign, date and return this form

Request for Confirmation of New Place of Residence

Enrolment details

Your full name is recorded as:

Your date of birth is recorded as:

Your occupation is recorded as: (This may be printed in shortened form)

You [are or are not] recorded as a New Zealand Maori or a descendant of a New Zealand Maori.

Address details

Your residential address that you have now resided at for at least the last month is:

Your postal address is:

Are your details above correct?

No

Please go to the back of this form and give your new details. Then sign and date this form yourself and post it in the envelope provided.

Yes

Please sign and date this form yourself and post it in the envelope provided.

DECLARATION: I have checked the details on this form and they are correct or, if altered, are now correct.

Signature of Elector

Date

If your are unable to sign the form yourself, call 0800 ENROL NOW (0800 36 76 56) or visit www.elections.org.nz for further information

What is your contact telephone number?

Day time

Evening

Form 7 Request by Registrar of Electors for confirmation of elector's new place of residence - p 2.

Where any of your details are wrong on the front of this form, print below, in BLOCK letters, only your details that need correcting. Sign and date the Declaration on the front of this form yourself. Then post it in the envelope provided.

Changed Name Details

My correct name details are:

Title (eg Mr/Mrs/Miss/Ms):

Surname or Family name:

Full given or first names:

Changed Residential Address Details

My new residential address is:

Flat/House number:

Street/Road:

Town, City or Locality:

This is the address where you choose to make your home

Please complete this panel for your new residential address

Have you resided at this address for at least the last month?

Yes

No

If the answer is NO, please give the following details

I moved to where I reside now on:

Day Month Year

The last address in New Zealand where I resided for at least one month was:

Flat/House number:

Street/Road:

Town, City or Locality:

I resided there from:

Day Month Year

to:

Day Month Year

Changed Postal Address Details

My correct postal address is:

Changed
Other Details

My correct date of birth is:

Day Month Year

My correct occupation is:

My New Zealand Maori descent record should read: (Tick one)

Yes - I am a New Zealand Maori or a descendant of a New Zealand Maori

No - I am not a New Zealand Maori or a descendant of a New Zealand Maori

NOW please sign and date the Declaration on the front of this form yourself. Then post it in the envelope provided.

  • Schedule 1 form 7: substituted, on 18 March 2002, by regulation 7(4) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 8
Parliamentary electoral roll: Change of electorate by mentally incapable person

r 8(a)

[Revoked]

  • Schedule 1 form 8: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 9
Notification of death of person of or over the age of 17 years

r 9

[Revoked]

  • Schedule 1 form 9: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 10
Notification to Registrar of Electors of intended marriage

r 10(1)

[Revoked]

  • Schedule 1 form 10: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 11
Verification of particulars that may alter as a result of marriage

r 10(2)

[Revoked]

  • Schedule 1 form 11: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 12
Notification of change of name by deed poll

r 11(1)

[Revoked]

  • Schedule 1 form 12: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 13
Reminder to apply for registration

r 11(3)

[Revoked]

  • Schedule 1 form 13: revoked, on 18 March 2002, by regulation 7(5) of the Electoral Amendment Regulations 2002 (SR 2002/56).

Form 14
Special ballot paper for general election

rr 17(2), 21(1)(a), 43(2)(a), 55(1)(a)

Form 14 Special ballot paper for general election (Party vote, Electorate vote).

OFFICIAL MARK

[Declaration Number]

YOU HAVE 2 VOTES

PARTY VOTE

Explanation

This vote decides the share of seats which each of the parties listed below will have in Parliament. Vote by putting a tick in the circle immediately after the party you choose.

Vote for only one party

Vote Here

LABOUR

ACT NEW ZEALAND

NATIONAL

ALLIANCE

THE GREENS, THE GREEN PARTY OF AOTEAROA/NEW ZEALAND

NZ FIRST

ROC

CHRISTIAN DEMOCRATS

UNITED NZ

CHRISTIAN HERITAGE PARTY OF NEW ZEALAND

McGILLICUDDY SERIOUS

TE TAWHARAU

REPUBLICAN PARTY

DEMOCRATS

ADVANCE NZ

CONSERVATIVE

SOCIAL DEMOCRATS

SUPERANNUITANTS PARTY

[Insert 
party 
logo (if registered) to the 
left of 
the name 
of the party.]

ELECTORATE VOTE

Explanation

This vote decides the candidate who will be elected Member of Parliament for the [insert name] ELECTORATE. Vote by putting a tick in the circle immediately before the candidate you choose.

Vote for only one candidate

Vote Here

ALLEN, Fred LABOUR

BARKER, Mary ACT NEW ZEALAND

DENIS, Alistair NATIONAL

ELLIS, John ALLIANCE

GREIG, Tony THE GREENS, THE GREEN PARTY OF AOTEAROA/NEW ZEALAND

ILLOTT, Anne NZ FIRST

MARTIN, Hamish ROC

NEMETH, Elizabeth CHRISTIAN DEMOCRATS

OSBERT, Sebastian UNITED NZ

PEOPLES, Wendy CHRISTIAN HERITAGE PARTY OF NEW ZEALAND

QUENTIN, Oliver McGILLICUDDY SERIOUS

RAWIRI, Whare TE TAWHARAU

ROSS, Arthur REPUBLICAN PARTY

RUSCOE, Noel DEMOCRATS

SMITH, Eugene INDEPENDENT

TULIP, Belinda ADVANCE NZ

[Insert 
party 
logo (if registered) to the 
right of 
the name 
of the candidate.]

Final Directions 1. If you spoil this ballot paper, return it to the officer who issued it and apply for a new ballot paper. 2. After voting, fold this ballot paper so that its contents cannot be seen and place it, together with any voting papers, in that portion of the envelope provided marked “BALLOT AND/OR VOTING PAPERS” and seal it.

Notes*
1As to the insertion of names of political parties, see ss 150(6)(d), 150(10), and 151 of the Act.
2As to the insertion of the word INDEPENDENT, see s 150(8) of the Act.
* Not to be printed as part of the form.
  • Schedule 1 form 14 heading: amended, on 1 June 2014, by regulation 23(1) of the Electoral Amendment Regulations 2014 (LI 2014/122).

Form 15
Special ballot paper for by-election

rr 17(3), 21(1)(b), 43(3)(a), 55(2)(a)

Election of member of Parliament for the [insert name] Electorate - p 1.

Official Mark

[Declaration Number]

Election of member of Parliament for the [insert name] ELECTORATE

Directions

Vote by putting a tick in the circle immediately before the name of the candidate you choose.

Vote for only one candidate, Candidate details - p 2.

Vote for only one candidate

Vote Here

ARNOLD, Kristeena Wendy Jane LABOUR

BABBINGTON, Santaana NEW ZEALAND PARTY

CAPSTEEN, Timothy John Albert CITIZENS AGAINST POLITICAL PARTIES

CHRISTENSEN, Cristopher INDEPENDENT

HIGGINSON, Florence Joan McGILLICUDDY SERIOUS

NIGHTINGALE, Kenneth DEMOCRATS

O’SULLIVAN, Samantha NATIONAL

PHILLIPS, Joshua NEW LABOUR

SEARANKE, John MANA MOTUHAKE

SHAW, Denis IMPERIAL BRITISH CONSERVATIVE

[Insert 
party 
logo (if registered) to the 
right of 
the name 
of the candidate.]

Final Directions

1. If you spoil this ballot paper, return it to the officer who issued it and apply for a new ballot paper.

2. After voting, fold this ballot paper so that its contents cannot be seen and place it in that portion of the envelope provided marked “BALLOT AND/OR VOTING PAPERS” and seal it.

Notes*
1As to the insertion of names of political parties, see ss 150(6)(d), 150(10), and 151 of the Act.
2As to the insertion of the word INDEPENDENT, see s 150(8) of the Act.
* Not to be printed as part of the form.
  • Schedule 1 form 15 heading: amended, on 1 June 2014, by regulation 23(2) of the Electoral Amendment Regulations 2014 (LI 2014/122).

Form 16
Declaration by voter before polling day where voter is on printed roll for that electorate

[Revoked]

rr 21(5)(a)(i), 25(1A)

  • Schedule 1 form 16: revoked, on 1 January 2011, by section 42(8) of the Electoral (Finance Reform and Advance Voting) Amendment Act 2010 (2010 No 137).

Form 17
Declaration by special voter where voter is present at issuing office or polling place or by tangata whenua voter

rr 21(5)(a)(i), 22(3), 25(1A)

Form 17 Declaration by special voter where voter is present at issuing office or polling place or by tangata whenua voter - p 1.

Instructions to voters:

• for a special vote, other than as a tangata whenua vote, complete Part 1 of this form only

• for a tangata whenua vote, complete Part 2 of this form only

Declaration by special voter where the voter is present at an issuing office or polling place or by a tangata whenua voter

[Consecutive Number] PAGE LINE NO. OFFICIAL MARK

Part 1

Declaration by special voter where the voter is present at an issuing office or polling place

Special voter’s electorate

This must be the electorate in which you last resided continuously for at least one month

I believe I am qualified to vote in the electorate of:

OFFICIAL USE ONLY Index Reference

Grounds for special vote

Tick circle(s) where applicable

Show the ground or grounds that apply to you:

My name is not on the printed roll for this electorate or has been wrongly deleted.

I am, or will be, outside my electorate on polling day.

I intend to be outside New Zealand on polling day.

I am, or will be, unable to attend a polling place in my electorate on polling day because of illness, infirmity, pregnancy, or recent childbirth.

I have a religious objection to attending a polling place on polling day.

I have satisfied the Issuing Officer that I cannot attend a polling place in the electorate without suffering hardship or serious inconvenience for the following reason: (Give reason below)

Special voter’s details

Please PRINT clearly

My surname or family name is:

My full given or first names are:

My occupation is:

Contact telephone number is:

You do not have to show your date of birth but it will help with the checking of your enrolment if you do

My date of birth is:

You do not have to show your former name but it will help with the checking of your enrolment if you do

Has your name changed since you enrolled?

Yes My former name was:

No

My present residential address is:

Flat/House number Street/Road:

Town/City or Locality:

I have resided at the above address for: Tick one

Less than one month

One month or more

Show the last address where you lived continuously for at least on month:

Flat/House number Street/Road:

Town/City or Locality:

Form 17 Declaration by special voter where voter is present at issuing office or polling place or by tangata whenua voter - p 2.

Declaration by special voter

I declare that to the best of my knowledge and belief the details given in this declaration are true.

Signature of special voter Date

Official use only

I certify that the special voter signed the declaration in my presence.

Signature of Issuing Officer Date

OFFICIAL MARK ISSUING OFFICER

Part 2

Tangata whenua vote

[Consecutive Number] PAGE LINE NO. OFFICIAL MARK

Grounds for a tangata whenua vote

All grounds must apply

I am attending a general polling place on polling day that does not provide ordinary Maori voting facilities.

My name appears on an electoral roll for a Maori electorate.

This general polling place is situated in that Maori electorate.

Voter’s details

Please PRINT clearly

My surname or family name is:

My full given or first names are:

My occupation is:

My contact telephone number is:

You do not have to show your date of birth but it will help with the checking of your enrolment if you do

My date of birth is:

Has your name changed since you enrolled?

You do not have to show your former name but it will help with the checking of your enrolment if you do

Yes My former name was:

No

My present residential address is:

Flat/House number Street/Road:

Town/City or Locality:

I have resided at the above address for: Tick one

Less than one month

One month or more

Show the last address where you lived continuously for at least one month:

Flat/House number Street/Road:

Town/City or Locality:

  • Schedule 1 form 17: substituted, on 27 September 2007, by regulation 6 of the Electoral Amendment Regulations 2007 (SR 2007/260).

Form 18
Declaration by special voter where voter is not present at issuing office or polling place

rr 21(5)(a)(i), 25(2)

Form 18 Declaration by special voter where voter is not present at issuing office or polling place.

Declaration by special voter where the voter is NOT present at an issuing office or polling place

[Consecutive Number] PAGE LINE NO. OFFICIAL MARK

OFFICIAL USE ONLY Index Reference

Special voter’s electorate

This must be the electorate in which you last resided continuously for at least one month

I believe I am qualified to vote in the electorate of:

Grounds for special vote

Tick circle(s) where applicable

Show the ground or grounds that apply to you:

I am, or will be outside my electorate on polling day.

I intend to be outside New Zealand on polling day.

I am, or will be, unable to attend a polling place in my electorate on polling day because of illness, infirmity, pregnancy, or recent childbirth.

I have a religious objection to attending a pollling place on polling day.

I have satisfied the Issuing Officer that I cannot attend a polling place in the electorate without suffering hardship or serious inconvenience for the following reason (Give reason below)

Special voter’s details

Please PRINT clearly

OFFICIAL USE ONLY

My surname or family name is:

My full given or first names are:

My occupation is:

My contact telephone number is:

My date of birth is:

You do not have to show your date of birth but it will help with the checking of your enrolment if you do

Has your name changed since you enrolled?

You do not have to show your former name but it will help with the checking of your enrolment if you do

Yes My former name was:

No

My present residential address is:

Flat/House number Street/Road:

Town/City or Locality:

I have resided at the above address for: Tick one

Less than one month

One month or more

Show the last address where you lived continuously for at least on month:

Flat/House number Street/Road:

Town/City or Locality:

Declaration by special voter

I declare that to the best of my knowledge and belief the details given in this declaration are true.

Signature of special voter Date

Witness

I certify that the special voter signed the declaration in my presence.

Signature of witness

Witness details

My surname or family name is:

My full given or first names are:

My residential address is:

Flat/House number Street/Road:

Town/City or Locality:

Show how you qualify as a witness: Tick one

Person authorised to take a statutory declaration

Person approved by the Returning Officer

Relative, or member of the household, of the special voter

Registered New Zealand elector

  • Schedule 1 form 18: substituted, on 27 September 2007, by regulation 6 of the Electoral Amendment Regulations 2007 (SR 2007/260).

Form 19
Declaration by resident or former resident of Campbell Island or Raoul Island

rr 21(5)(a)(i), 25(2), 35(2)(b), 55(1)(c), 55(2)(b)

Form 19 Declaration by resident or former resident of Campbell Island or Raoul Island.

PAGE LINE NO. OFFICIAL MARK

Declaration by resident or former resident of Campbell Island or Raoul Island

Special voter’s electorate

This must be the electorate in which you last resided continuously in New Zealand for at least one month

OFFICIAL USE ONLY Index Reference Initials

I believe I am qualified to vote in the electorate of:

Special voter’s details Please PRINT clearly

My full given or first names are:

My occupation is:

My date of birth is: You do not have to show your date of birth but it will help with the checking of your enrolment if you do

My usual residential address before I began to reside on Campbell Island or Raoul Island was:

Show the last address in New Zealand at which you have resided continuously for at least one month. Your period of residence on Campbell Island or Raul Island counts as residence in that New Zealand electorate.

Flat/House number Street/Road:

Town/City or Locality:

Declaration by special voter

I am a New Zealand citizen or a permanent resident of New Zealand.

I have at some time resided continuously in New Zealand for a period of not less than one year.

I declare that to the best of my knowledge and belief the details given in this declaration are true.

Signature of special voter Date

Witness

I certify that the special voter signed the declaration in my presence.

Signature of witness Date

Is the witness the Issuing Officer?

Yes OFFICIAL MARK IF WITNESS IS ISSUING OFFICER

No Give your details below Details are only needed if
witness is NOT the Issuing Officer

My surname or family name is:

My full given or first names are:

My residential address is:

Flat/House number Street/Road:

Town/City or Locality:

Country:

Show how you qualify as a witness: Tick one

Person authorised to take a statutory declaration in New Zealand

Person approved by the Returning Officer

Relative, or member of the household, of special voter

Registered New Zealand elector

  • Schedule 1 form 19: substituted, on 16 May 2002, by regulation 33(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

  • Schedule 1 form 19 heading: amended, on 1 June 2014, by regulation 23(3) of the Electoral Amendment Regulations 2014 (LI 2014/122).

Form 20
Declaration by member of Defence Force applying to vote as a special voter

rr 25(3), 43(2)(c), 43(3)(b), 45(2)(a), 55(1)(c), 55(2)(b)

Form 20 Declaration by member of Defence Force applying to vote as a special voter.

[Consecutive Number] PAGE LINE NO. OFFICIAL MARK

Declaration by member of Defence Force applying to vote as a
special voter

Special voter’s electorate

This must be the electorate in New Zealand which you last resided continuously for at least one month.

OFFICIAL USE ONLY Index Reference Initials

I believe I am qualified to vote in the electorate of:

Special voter’s details Please PRINT clearly

My surname or family name is:

My full given or first names are:

Show the last address in New Zealand at which you resided continuously for at least one month:

Flat/House number Street/Road:

Town/City or Locality:

Declaration

I am a member of the Defence Force for the time being outside New Zealand.

I am 18 years old or older or will be that age on the date of the election or poll in New Zealand.

I declare that to the best of my knowledge and belief the details given in this declaration are true.

Signature of special voter Date

Witness

I certify that the special voter signed the declaration in my presence.

Signature of witness

Is the witness the Issuing Officer?

Yes OFFICIAL MARK IF WITNESS IS ISSUING OFFICER

No Give your details below Details are only needed if
witness is NOT the Issuing Officer

My surname or family name is:

My full given or first names are:

My residential address is:

Flat/House number Street/Road:

Town/City or Locality:

Country:

Show how you qualify as a witness: Tick one

Commonwealth Representative

Person authorised to take a statutory declaration in New Zealand

Commissioner of Oaths

Notary Public

Person approved by the Returning Officer

Person authorised to administer an oath for the purpose of a judicial proceeding in the country in which the declaration is made

Relative, or member of the household, or business colleague or associate, of the special voter

Registered New Zealand elector

  • Schedule 1 form 20: substituted, on 16 May 2002, by regulation 33(1) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

  • Schedule 1 form 20 heading: amended, on 1 June 2014, by regulation 23(4) of the Electoral Amendment Regulations 2014 (LI 2014/122).

Form 21
Declaration by special voter who is overseas or on fishing vessel

rr 25(3), 43(2)(c), 43(3)(b), 45(2)(b), 55(1)(c), 55(2)(b)

Form 21 Declaration by special voter who is overseas or on fishing vessel.

[Consecutive Number] PAGE LINE NO. OFFICIAL MARK

Declaration by special voter who is overseas or on a fishing vessel

Special voter’s electorate

This must be the electorate in which you last resided continuously in New Zealand for at least one month

I believe I am qualified to vote in the electorate of:

OFFICIAL USE ONLY Index Reference

Show the ground or grounds that apply to you:

Tick circle(s) where applicable

(A) I am outside New Zealand, and (show the additional grounds that apply to you)

1. I am a New Zealand citizen and have been in New Zealand within the past 3 years; or

2. I am a permanent resident of New Zealand and have been in New Zealand within the last 12 months; or

3. I am carrying out my duties as: (a) public servant, or (b) a member of the Defence Force, or (c) a head of mission or head of post within the meaning of the Foreign Affairs Act 1988, or (d) an officer or employee of Trade New Zealand; or

4. I am accompanying a person described in category 3 above, and (a) I am the spouse, civil union partner, or de facto partner of that person, or (b) I am the child of that person, or (c) I am the child of the spouse, civil union partner or de facto partner of that person;

OR (B) I am on a fishing vessel that is not scheduled to return to port in the period between the close of nominations and the close of the poll;

OR (C) I am in the Ross Dependency.

Special voter’s details

Please PRINT clearly

My surname or family name is:

My full given or first names are:

My occupation is:

My contact telephone number is:

My date of birth is:

You do not have to show your date of birth but it will help with the checking of your enrolment if you do

Has your name changed since you enrolled?

No

Yes My former name was:

You do not have to show your former name but it will help with the checking of your enrolment if you do

My present residential address is: Not required for Ground B

Flat/House number Street/Road:

Town/City or Locality:

Country:

Show the last address in New Zealand at which you have resided continuously for at least on month:

Flat/House number Street/Road:

Town/City or Locality:

Declaration by special voter

For the grounds that I have indicated above, I am unable to attend a polling place in New Zealand on polling day.

I declare that to the best of my knowledge and belief the details given in this declaration are true.

Signature of special voter Date

OFFICIAL USE ONLY

Witness

I certify that the special voter signed the declaration in my presence.

Signature of witness

Is the witness the Issuing Officer?

Yes

OFFICIAL MARK IF WITNESS IS
ISSUING OFFICER

No

Give your details below

Details are only needed if witness is NOT the Issuing Officer

My surname or family name is:

My full given or first names are:

My residential address is:

Flat/House number Street/Road:

Town/City or Locality:

Country:

Show how you qualify as a witness: Tick one

Commonwealth Representative

Person authorised to take a statutory declaration in New Zealand

Commissioner of Oaths

Notary Public

Person approved by Returning Officer

Person authorised to administer an oath for the purpose of a judicial proceeding in the country in which the declaration is made

Relative, or member of the household, or business colleague or associate, of the special voter

Registered New Zealand elector

  • Schedule 1 form 21: substituted, on 27 September 2007, by regulation 6 of the Electoral Amendment Regulations 2007 (SR 2007/260).

  • Schedule 1 form 21 heading: amended, on 1 June 2014, by regulation 23(5) of the Electoral Amendment Regulations 2014 (LI 2014/122).

Form 22
Consent by elector to special vote being forwarded electronically or by facsimile to Electoral Commission

rr 56(3), 59(2), 61

My surname is:

My full given or first names are:

The envelope to which this form is attached contains my declaration and ballot and voting papers.

I hereby give my consent to the Issuing Officer to whom this envelope is delivered inspecting my declaration and my ballot and voting papers and forwarding electronically or by facsimile the contents of the declaration and ballot and voting papers to the Electoral Commission or to a person authorised by the Electoral Commission.

Signature of elector

Date:

  • Schedule 1 form 22: replaced, on 1 February 2014, by regulation 17 of the Electoral Amendment Regulations 2013 (SR 2013/41).

  • Schedule 1 form 22 heading: replaced, on 1 June 2014, by regulation 23(6) of the Electoral Amendment Regulations 2014 (LI 2014/122).

Form 23
Consent by elector to special vote being radioed to Chief Electoral Officer

rr 56, 57, 60

[Revoked]

  • Schedule 1 form 23: revoked, on 16 May 2002, by regulation 33(3) of the Electoral Amendment Regulations (No 2) 2002 (SR 2002/96).

Schedule 2
Regulations revoked

r 70

Electoral Regulations 1993 (SR 1993/142)
Electoral Regulations 1993, Amendment No 1 (SR 1993/269)
Electoral Regulations 1993, Amendment No 2 (SR 1993/393)
Electoral Regulations 1993, Amendment No 3 (SR 1994/151)
Electoral Regulations 1993, Amendment No 4 (SR 1996/11)

Marie Shroff,
Clerk of the Executive Council.


Issued under the authority of the Legislation Act 2012.

Date of notification in Gazette: 9 May 1996.


Reprints notes
1 General
  • This is a reprint of the Electoral Regulations 1996 that incorporates all the amendments to those regulations as at the date of the last amendment to them.

2 Legal status
  • Reprints are presumed to correctly state, as at the date of the reprint, the law enacted by the principal enactment and by any amendments to that enactment. Section 18 of the Legislation Act 2012 provides that this reprint, published in electronic form, has the status of an official version under section 17 of that Act. A printed version of the reprint produced directly from this official electronic version also has official status.

3 Editorial and format changes
4 Amendments incorporated in this reprint