(1) Residential electors are entitled to be included on the electoral roll (if compiled for use at a triennial general election) if, as at 7 July in the year in which a triennial general election is to be held, they are qualified under section 23 of the Act.

(2) Ratepayer electors are entitled to be included on the electoral roll (if compiled for use at a triennial general election) if, in the period beginning on 2 March and ending with the close of 6 July in the year in which a triennial general election is to be held, they are qualified under section 24 of the Act.

(3) Residential electors are entitled to be included in the electoral roll (if compiled for use at an election to fill an extraordinary vacancy or vacancies, or at a poll that is not held in conjunction with a triennial general election) if, as at the 50th day before polling day, they are qualified under section 23 of the Act.

(4) Ratepayer electors are entitled to be included on the electoral roll (if compiled for use at an election to fill an extraordinary vacancy or vacancies, or at a poll that is not held in conjunction with a triennial general election) if, as at the 50th day before polling day, they are qualified under section 24 of the Act.

(1) The electoral roll must include the following details:

• (a) for each residential elector, his or her name and qualifying address; and

• (b) for each ratepayer elector, his or her name and the relevant address in respect of which he or she is enrolled or nominated.

(2) The electoral roll may include the following details:

• (a) for each residential elector,—

  • (i) his or her postal address; and

  • (ii) the statistical meshblock area of his or her residence; and

  • (iii) any other information that has been supplied by the Chief Registrar of Electors under section 113 of the Electoral Act 1993 in respect of the elector; and

  • (iv) identification of the elections in which the elector is qualified to exercise a vote; and

• (b) for each ratepayer elector,—

  • (i) his or her postal address; and

  • (ii) the address in respect of which the elector is registered as a parliamentary elector; and

  • (iii) identification of the elections in which the elector is qualified to exercise a vote.

(3) The names of residential electors and ratepayer electors must be arranged in alphabetical order of surname on the electoral roll.

(4) If the names of 2 or more electors are the same, the electoral officer may distinguish those electors by any appropriate abbreviations or marks that the electoral officer thinks fit.

In the case of a divided local government area, the electoral roll must consist of—

• (a) separate electoral rolls for each ward or constituency in the local government area; or

• (b) a single electoral roll on which the ward or constituency for which each elector is qualified to exercise a vote is appropriately identified.

If a local government area contains 1 or more communities, the electoral roll must consist of—

• (a) a separate electoral roll for each community; or

• (b) a single electoral roll on which the community for which each elector is qualified to exercise a vote is appropriately identified.

Every application for enrolment as a residential elector must be on the “Application for registration as a parliamentary elector” form, which is form 1 of Schedule 1 of the Electoral Regulations 1996 (SR 1996/93).

For the purpose of section 39(1)(a) of the Act, the public notice of the qualifications and procedures for enrolment or nomination as a ratepayer elector must state the following:

• (a) that a person may be a ratepayer elector for a local government area if he or she is listed on the district valuation roll as a ratepayer of a rating unit in that area and the address in respect of which he or she is registered as a parliamentary elector is outside that area; and

• (b) that any organisation, body, society, or association (whether corporate or unincorporate), or any joint owners, that are ratepayers in respect of a rating unit may nominate as a ratepayer elector any member or officer of the organisation, body, society, or association, or one of the joint owners, as long as the person nominated is registered as a parliamentary elector for an address that is outside the local government area in which the rating unit is situated; and

• (c) that eligibility to enrol or be nominated depends on criteria in the Act and in the regulations; and

• (d) that only 1 enrolment or nomination may be made for any local government area, even if more than 1 rating unit is owned in that area; and

• (e) that no person may be enrolled or nominated more than once for any local government area; and

• (f) that existing ratepayer electors should have already received an enrolment confirmation form; and

• (g) that if a person believes that he or she may be eligible to enrol as a ratepayer elector, that person must obtain an enrolment form from the local authority.

(1) If, in any year in which a triennial general election is to be held,—

• (a) the name of any person is, on 1 March of that year, on the electoral roll for a local government area as a ratepayer elector; or

• (b) any person has, before the close of 1 March in that year (but since the electoral roll in force on 1 March was compiled),—

  • (i) applied for enrolment on the electoral roll for a local government area as a ratepayer elector; or

  • (ii) been nominated under regulation 18 to have his or her name entered on the electoral roll for a local government area as a ratepayer elector,—

the electoral officer must, before the end of April in that year, send an enrolment confirmation form to the person or persons listed on the valuation roll as the ratepayer or ratepayers of each rating unit in respect of which any such name is entered or any such application or nomination has been made.

(2) The ratepayer or ratepayers of any rating unit may, at any time in the period specified in regulation 10(2), confirm the enrolment of any person as a ratepayer elector of the rateable unit by delivering to the electoral officer a completed enrolment confirmation form for the person and the rateable unit.

(3) If 2 or more persons are listed on the valuation roll as the ratepayer of a rating unit within the local government area, it is sufficient for the purposes of subclause (1) if the electoral officer sends an enrolment confirmation form to 1 of those persons.

(1) Every enrolment confirmation form must—

• (a) set out the details to be confirmed in respect of the ratepayer elector, including—

  • (i) the name of the person enrolled; and

  • (ii) the address of the rating unit in respect of which the person is enrolled; and

  • (iii) the residential address (as it appears on the parliamentary electoral roll) of the person enrolled; and

  • (iv) the postal address of the ratepayer elector; and

• (b) state that, if a person different from that already enrolled is to be the ratepayer elector, an application or nomination form for enrolment as a ratepayer elector must be completed; and

• (c) require the person confirming the enrolment to declare that—

  • (i) the person whose enrolment is to be confirmed is eligible to be enrolled as a ratepayer elector and consents to that enrolment; and

  • (ii) the details shown on the form are correct or, if altered, are now correct; and

  • (iii) the person is entitled to confirm the enrolment.

(2) The person confirming the enrolment and the person nominated must sign and date the declaration.

(1) Any organisation, body, society, or association (whether corporate or unincorporate) who is the ratepayer of a rating unit may nominate a member or officer of the organisation, body, society, or association to be entered on the electoral roll as a ratepayer elector for the region, district, or community in which the rating unit is situated.

(2) Any persons who are ratepayers for a rating unit may nominate one of those ratepayers to be entered on the electoral roll as a ratepayer elector for the region, district, or community in which the rating unit is situated.

(3) No person may be nominated as a ratepayer elector unless the address for which the person is registered as a parliamentary elector is outside the region, district, or community in which the rating unit is situated and the person consents to that nomination.

(4) If an organisation, body, society, or association, or the joint owners, own 2 or more rating units within the region, district, or community, the organisation, body, society, or association, or the joint owners, may nominate under subclause (1) or subclause (2) only 1 person to be on the electoral roll as a ratepayer elector for the region, district, or community.

(5) The organisation, body, society, or association, or the joint owners, may revoke a nomination under subclause (1) or subclause (2) at any time by notice in writing to the electoral officer.

(1) Any person who qualifies as a ratepayer elector under section 24 of the Act may apply at any time for enrolment on the electoral roll as a ratepayer elector.

(2) If the electoral officer is satisfied that the applicant is qualified, and after making any inquiries that the electoral officer considers appropriate, and after determining that the name of no other person has been included on the electoral roll as a ratepayer elector for the rating unit of which the applicant is a ratepayer, the electoral officer must include on the electoral roll, as a ratepayer elector, the name of the applicant.

Every application or nomination for enrolment as a ratepayer elector must be in the enrolment form set out in Schedule 1.

Every electoral roll is to be treated as closed at the close of business on the 50th day before polling day.

Every electoral roll must be certified by the electoral officer under section 51 of the Act before the 25th day before polling day.

Every electoral roll comes into force on the 25th day before polling day.

(1) As soon as practicable after an electoral roll comes into force, the electoral officer must prepare printed copies of the roll.

(2) If any person applies to the electoral officer for a printed copy of the roll and that person has paid the fee fixed by the electoral officer for the purpose, the electoral officer must supply that person with a printed copy of the roll.

(3) The fee for a printed copy of the roll must be reasonable and must not exceed the cost of preparing the roll.

(1) Every nomination of a person as a candidate at an election must be in writing.

(2) Every nomination must be addressed to the electoral officer, be dated, and state the following:

• (a) the full name and address of the candidate; and

• (b) the office for which the candidate is standing; and

• (c) how the candidate complies with the candidate qualification requirements set out in section 25 of the Act; and

• (d) the full names and addresses of the 2 electors who are making the nomination; and

• (e) in the case of an election for a local government area, the name of the local government area; and

• (f) in the case of an election for a subdivision, the name of that subdivision; and

• (g) the matters required by section 55(4) of the Act.

(3) The amount of the deposit that must accompany each nomination under section 55(2) of the Act is, in every class of election, $200, inclusive of GST.

(4) The electoral officer must give a receipt in writing for every nomination that he or she receives. The receipt does not constitute an acknowledgement that the nomination is in order.

To avoid any doubt, if 1 person has been nominated at an election for more than 1 office, the nomination in respect of each office may be accompanied by a separate candidate profile statement for the same person.

If a candidate provides a candidate profile statement that, in whole or in part, is in a language other than English or Māori, the candidate must provide, at the same time, to the electoral officer a translation into English or Māori of the material that is in the other language.

If, under section 61(2) of the Act, a candidate includes a recent photograph of the candidate with the candidate's candidate profile statement, the size of the photograph must be approximately 50 mm by 40 mm (ie, a passport-size photograph).

(1) Every voting document for an election that is issued to a voter in person, or posted or otherwise delivered to an elector, must be accompanied by those candidate profile statements that comply with section 61 of the Act submitted at the election for the local government area or subdivision, as the case may be.

(2) In addition to subclause (1), a local authority may, during the voting period, publish or display candidate profile statements in any manner that it considers appropriate.

Every further public notice given under section 65(1) of the Act must, in addition to the matters stated in section 65(2) of the Act, also state that a person may apply to enrol as either a residential elector or a ratepayer elector not later than the day before the close of voting.

(1) The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2) Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3) If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4) If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5) In this regulation,—

In any case where 1 election is being conducted simultaneously with another election or elections, or the election or elections are being conducted simultaneously with 1 or more polls, the electoral officer may combine the voting documents for the elections and polls, as the case may be.

(1) To avoid any doubt, a voting document may be double-sided.

(2) The electoral officer may use different coloured voting documents for different elections and polls and different kinds of voting document at the same election or poll.

(1) A voting document or special voting document may be marked in the manner described in subclause (2) if the voter—

• (a) is physically impaired; or

• (b) is unable to read or write; or

• (c) is not sufficiently familiar with any language or languages used on the document to vote without assistance.

(2) The manner is—

• (a) by the voter, with the assistance of a person authorised by the voter; or

• (b) by a person authorised by the voter, in accordance with the voter's instructions.

(1) For an election or poll, a person may apply in writing to the electoral officer, or in any other manner acceptable to the electoral officer,—

• (a) to be a special voter in his or her own name; or

• (b) on behalf of another named person if that other named person wishes to be a special voter.

(2) A person may apply for special voting documents at any time during ordinary office hours and also on polling day before the close of voting.

(3) The electoral officer may issue special voting documents to any person who applies in accordance with subclauses (1) and (2).

(1) The documents issued to the special voter must include—

• (a) the voting document to be used by the special voter; and

• (b) a special voting declaration; and

• (c) in the case of an election, those candidate profile statements that comply with section 61 of the Act for each candidate in the election for the local government area or subdivision, as the case may be; and

• (d) in the case of a poll, any neutral information that is required, under regulation 46, to be provided to the special voter; and

• (e) instructions for the return of the documents; and

• (f) if the documents are to be posted or delivered to the voter other than in person, a reply-paid return envelope.

(2) The special voting declaration may, if subclause (1)(f) applies, be printed on the envelope to be returned by the voter.

(3) Subject to regulation 37, every voting document issued to a special voter must be in the same form as the voting document issued to an elector who is not a special voter but with the following modifications:

• (a) the voting document must be marked “Special voting document”; and

• (b) election issues may be deleted from the voting document if the special voter is not qualified to vote on those election issues.

(1) For the purposes of the triennial general election and any poll to be held on 13 October 2001, the voting document issued to a special voter must, subject to subclause (2), be in the same form as form 6 or form 8, as the case may be, of the Schedule of the Local Government (Electoral) Regulations 1992 (SR 1992/62).

(2) Any reference in forms 6 and 8 to a “Special-voting paper” is to be treated as a reference to a “special voting document”, and any other necessary modifications may be made to those forms.

(1) Before voting, every special voter must make a special voting declaration.

(2) The declaration must be dated and signed by the special voter and must be witnessed and signed by some other person who, unless that person is an electoral official, must also add that person's usual residential address.

(3) If the declaration is witnessed and signed by an electoral official, the electoral official must place his or her official mark on the declaration.

(4) The declaration must state—

• (a) the local government area of which the special voter is an elector or qualified to be an elector; and

• (b) whether or not the special voter is enrolled as a parliamentary elector; and

• (c) the full name, occupation, residential address, and postal address of the special voter; and

• (d) that the special voter has not already voted at the election or poll; and

• (e) why the special voter is qualified to vote as a special voter under section 21 of the Act.

(1) The special voting documents must be returned to the electoral officer before the close of voting.

(2) Any special voting documents that are delivered to the electoral officer after the close of voting must be marked “Disallowed, delivered late”.

(3) Any voting documents marked “Disallowed, delivered late” are to be dealt with separately and must not be counted.

(1) Before counting any special votes, the electoral officer must check each special voting declaration returned with the special voting documents and be satisfied that it complies with the requirements of regulation 38.

(2) If the declaration does not comply with subclause (1), the declaration must be marked “Disallowed, declaration not in order”.

(3) If the declaration complies with subclause (1), the electoral officer must—

• (a) determine whether or not the special voter was qualified to vote; and

• (b) mark the declaration with the word “Qualified”, if the electoral officer is satisfied that the special voter was qualified to vote; and

• (c) mark the declaration with the words “Not qualified”, if the electoral officer is not satisfied that the special voter was qualified to vote.

(4) Subclause (3) is subject to regulations 41 to 43.

For the purposes of regulation 40(3), if the residential address shown on the special voting declaration is not within the local government area, the electoral officer must determine whether the person was qualified to vote as a special voter because—

• (a) the person had qualified as a ratepayer elector before the close of voting; and

• (b) the person had applied for enrolment as a ratepayer elector not later than the day before the close of voting.

(1) For the purposes of regulation 40(3), if the residential address shown on the special voting declaration is within the local government area, and the special voter is on the electoral roll in respect of that local government area, the electoral officer must determine whether the person was qualified to vote as a special voter.

(2) For the purposes of regulation 40(3), if the residential address shown on the special voting declaration is within the local government area, and the special voter is not on the electoral roll, the electoral officer must send to the Registrar of Electors for the electoral district appropriate to the special voter's present residential address—

• (a) the declaration; or

• (b) a list containing sufficient details from the declaration to enable the Registrar of Electors to determine whether the person was qualified to vote as a special voter.

(1) If the Registrar of Electors receives a special voting declaration or list under regulation 42(2), the Registrar must determine whether the person was qualified to vote as a special voter because—

• (a) the person is registered as a parliamentary elector; and

• (b) the person had applied for enrolment as a residential elector not later than the day before the close of voting; and

• (c) the address in respect of which the person is registered as a parliamentary elector is the person's present residential address.

(2) If the Registrar of Electors is satisfied that the person is qualified under subclause (1), the Registrar must—

• (a) mark the declaration or list with the word “Qualified”; and

• (b) immediately return the declaration or list to the electoral officer.

(3) If the Registrar of Electors is not satisfied that the person was qualified under subclause (1), the Registrar must—

• (a) mark the declaration or list with the words “Not qualified”; and

• (b) immediately return the declaration or list to the electoral officer.

If a special voting declaration or list is marked under regulation 40 or regulation 43 with the word “qualified”,—

• (a) the corresponding voting document is a special voting document for the purposes of Parts 3 and 4; and

• (b) the electoral officer must, as soon as practicable,—

  • (i) in the case of elections and polls under the First Past the Post electoral system, deal with the corresponding voting document under—

    • (A) regulations 56 to 58, in the case of postal voting; or

    • (B) regulations 78 and 79, in the case of booth voting:

  • (ii) in the case of elections and polls under the Single Transferable Voting electoral system, deal with the corresponding voting document under—

    • (A) regulations 101 to 103, in the case of postal voting; or

    • (B) regulations 123 and 123A, in the case of booth voting.

If a declaration or list is marked under regulation 40 or regulation 43 with the words “not qualified”,—

• (a) the electoral officer must, as soon as practicable, mark the declaration with the words “disallowed, not qualified”; and

• (b) the corresponding voting document must not be dealt with under Parts 3 and 4.

(1) The electoral officer may, if he or she considers it appropriate to provide neutral information on the matter or matters that are the subject of a poll, decide that every voting document for that poll that is issued to a voter in person or posted or otherwise delivered to an elector must be accompanied by neutral information on the matter or matters.

(2) For the purposes of deciding whether to provide neutral information under subclause (1), or ensuring that any information provided is neutral, the electoral officer may seek advice from any person he or she considers appropriate.

This Part applies if the electoral system to be used at an election or poll is the First Past the Post electoral system, and the voting methods to be used at the election or poll are either postal voting or booth voting or a combination of both.

(1) In this Part, unless the context otherwise requires,—

(2) In this Part, unless the context otherwise requires, any reference to a determination, or any other action of an electoral officer, includes an action taken by an automated process.

(3) In the case of a poll, this Part applies as if, with all necessary modifications, every reference to a candidate were a reference to the matter or matters that are the subject of the poll.

A candidate forfeits his or her deposit under section 59 of the Act if the total number of votes received by the candidate was less than one-quarter of the votes received by the successful candidate or, as the case may be, by the successful candidate who received the fewest votes.

(1) As soon as practicable after the 23rd day before the close of voting and, in any case, not later than the 17th day before the close of voting, the electoral officer must send to each elector on the electoral roll—

• (a) the voting documents for any election or poll for which the elector is eligible to vote; and

• (b) in the case of an election, the candidate profile statements as set out in regulation 29; and

• (c) any other material required to be sent to the elector by regulation 46 or any other enactment; and

• (d) a reply-paid return envelope; and

• (e) instructions for the return of the voting documents.

(2) The electoral officer must send the documents under subclause (1) to each elector—

• (a) at the address shown against that elector's name on the electoral roll; or

• (b) at the elector's usual postal address if, to the electoral officer's knowledge, that address is different from the address shown on the roll.

(3) The envelope referred to in subclause (1)(d) must include the information necessary to identify the elector on the electoral roll to whom the voting documents have been sent.

An elector who spoils or loses or fails to receive his or her voting documents before the close of voting must be treated as a special voter, and regulations 35 to 45 apply.

During the voting period, the electoral officer must keep his or her offices open during ordinary office hours and also on polling day until the close of voting so that he or she can receive any voting documents.

(1) Any voting documents that are delivered after the close of voting to the electoral officer must be marked “Disallowed, delivered late”.

(2) Any voting documents marked “Disallowed, delivered late” are to be dealt with separately and must not be counted.

(1) At any time before the close of voting, an electoral officer may use the information from a returned envelope to—

• (a) deal with the envelope in any way that facilitates the processing of the voting document:

• (b) carry out the tasks set out in section 83 of the Act (which relates to the scrutiny of the roll).

(2) The electoral officer must—

• (a) inform candidates and their scrutineers when and where he or she will carry out the tasks specified in subclause (1)(b); and

• (b) allow the scrutineers to be present.

(3) Nothing in this regulation authorises an electoral officer to process a voting document.

(1) If a local authority has made a determination under section 79 of the Act, an electoral officer may process voting documents during the voting period.

(2) An electoral officer may not act under subclause (1) with respect to a voting document before he or she has acted under regulation 55(1)(b) with respect to that voting document.

If a local authority has not made a determination under section 79 of the Act, the electoral officer must process voting documents as soon as practicable after the close of voting.

(1) The electoral officer must determine the preliminary result of the election in accordance with the First Past the Post electoral system as soon as practicable after—

• (a) all ordinary voting documents have been processed; and

• (b) the close of voting.

(2) The determination under subclause (1)—

• (a) must be made using all ordinary votes; and

• (b) may be made by also using special votes from valid special voting documents identified at that time.

(3) The electoral officer must determine the official result of the election in accordance with the First Past the Post electoral system as soon as practicable after—

• (a) all special voting documents have been—

  • (i) dealt with under regulation 44 or regulation 45; and

  • (ii) processed under regulation 56 or regulation 57; and

• (b) the tasks set out in section 83 of the Act (which relates to the scrutiny of the roll) and regulation 61 (which relates to the disallowance of votes) have been completed.

(4) The determination under subclause (3) must be made using all votes.

(5) If, in acting under subclause (3), there is an equality of votes between candidates and the addition of 1 vote would entitle any of those candidates to be declared elected, the electoral officer must determine by lot which candidate is to be declared elected.

The electoral officer must apply a checking system to the operations under regulations 56 to 58.

(1) The checking system must ensure that the results of the counting specified in regulation 58(3) are as least as accurate as those that would be produced by—

• (a) carrying out the following operations manually:

  • (i) rejecting blank voting documents and informal voting documents:

  • (ii) counting votes from valid voting documents; and

• (b) repeating the operations in paragraph (a); and

• (c) resolving any discrepancies.

(2) In determining whether or not the performance standard in subclause (1) is met, it is sufficient to make reasonable inferences about the errors that are likely to be generated by the operations specified in subclause (1)(a).

(1) For the purpose of section 83(2) of the Act, the manner of disallowing a vote where the electoral officer is satisfied that more than 1 vote has been cast in the name of an elector at the same election or poll is to mark on every voting document for that elector the words “Disallowed, more than 1 vote cast”.

(2) A voting document dealt with under subclause (1) is not a valid voting document for the purposes of this Part.

(1) For the purposes of section 85 of the Act, the electoral officer must—

• (a) announce the determination specified in regulation 58(1) as soon as practicable after it is completed; and

• (b) state—

  • (i) the number of persons to be elected for the local government area; and

  • (ii) the full names of the candidates; and

  • (iii) the number of votes for each candidate.

(2) The announcement required by subclause (1) may be made by any means that the electoral officer considers appropriate.

(3) Nothing in this regulation prevents the electoral officer from making other announcements about an election at other times after the close of voting.

For the purposes of section 86 of the Act, the public notice declaring the official result of an election must—

• (a) record the determination specified in regulation 58(3); and

• (b) state—

  • (i) the number of persons to be elected for the local government area; and

  • (ii) the full names of the candidates; and

  • (iii) the number of votes for each candidate; and

  • (iv) the candidates who are declared to be elected; and

  • (v) the number of blank votes recorded; and

  • (vi) the number of informal votes recorded.

(1) The electoral officer must provide 1 or more containers to hold used voting documents.

(2) Outside of ordinary office hours, the containers must be kept in a locked room or other secure place.

(1) As soon as practicable after making the determination specified in regulation 58(3), for the purpose of section 89(1) of the Act, the voting documents must be secured as follows:

• (a) the electoral officials must make up the voting documents (including special voting documents) into parcels and place them in secure containers; and

• (b) the electoral officer must endorse and sign a memorandum on each container that states—

  • (i) the name of the local authority and the local government area; and

  • (ii) the voting period; and

  • (iii) the number of used voting documents in the container; and

  • (iv)  the number of votes in the container received by each candidate; and

  • (v) [Revoked]

(2) For the purpose of section 89(5) of the Act, the specified materials that must be secured with the voting documents are—

• (a) copies of electoral rolls (other than the roll or rolls used for the scrutiny of the roll under section 83 of the Act); and

• (b) special voting declarations; and

• (c) any other documents used in connection with the election.

(3) For the purpose of section 89(1) of the Act, the specified materials must be placed in secure containers, and the electoral officer must endorse and sign a memorandum on the containers giving a general description of the contents of the containers.

(1)  When all voting documents have been dealt with as described in regulation 65, the electoral officer must prepare and sign a certificate that states—

• (a) the total number of voting documents (including special voting documents) used at the election (other than spoilt voting documents); and

• (b) the total number of votes received by each candidate; and

• (c) the names of the successful candidates; and

• (d) the number of informal votes recorded; and

• (e) the number of blank votes recorded.

(2) [Revoked]

The electoral officer is personally responsible for the safe custody of all used voting documents until they are deposited with the Registrar of a District Court as required by section 89(2) of the Act.

The electoral officer may, from time to time during the voting period and up to the close of voting, publicly announce the total number of voting documents that have been issued and the number of voting documents that have been returned to the electoral officer up to that time.

(1) The electoral officer must keep the roll or rolls that were used for the scrutiny of the roll under section 83 of the Act until the next triennial general election of members of the local authority.

(2) An elector of the local government area may inspect the roll or rolls at the offices of the local authority without payment of a fee at any time during ordinary office hours.

The electoral officer must provide the following things for holding an election or poll using booth voting:

• (a) 1 or more polling booths at each official place at which voting documents are to be issued and, in each booth, 1 or more inner compartments that provide adequate facilities for each elector to vote in secret; and

• (b) in each polling booth, 1 or more suitable containers that are able to be secured and that have a slit in the upper side by which the voting documents may be put into the container, to be used as ballot boxes; and

• (c) if the electoral officer considers it desirable in order to ensure that every elector has a reasonable and equal opportunity to vote, translations in whatever languages the electoral officer considers necessary of the “Directions to voter” section of the voting document; and

• (d) at each polling booth, 1 or more copies of the electoral roll; and

• (e) a sufficient number of voting documents.

(1) Immediately before the official place is opened for voting and in the sight of any scrutineers present, each electoral official in charge of a polling booth must see that each ballot box is empty and secured.

(2) Each ballot box must not be opened again until after the close of voting.

No person not actually engaged in voting may remain in an official place except the electoral officials, any of the scrutineers, and as many constables as the electoral official in charge thinks necessary to keep the peace.

Subject to regulation 34 and except for an electoral official, no person may speak to, or communicate in any way with, any voter in a polling booth, either before or after the voter has voted.

(1) Subject to this regulation, every electoral official in charge of a polling booth must issue voting documents to all voters who apply to vote at that polling booth.

(2) Every voter applying to vote must state his or her name to the electoral official, and must give any details that are necessary to identify the entry on the electoral roll for that voter.

(3) If the name of the voter appears on the roll and it appears from the roll that he or she is qualified to vote,—

• (a) the electoral official must issue to the voter a voting document for any election or poll for which the voter is eligible to vote; and

• (b) the roll must be marked to record the issue of voting documents to that voter.

(1) If any person applying for a voting document at any election or poll gives as his or her name the name of any person who appears to the electoral official in charge to have already received a voting document for the same election or poll, that person must be dealt with in the same way as any other voter.

(2) Once the voter has voted, the voting document must not be placed in the ballot box but must be returned to the electoral official in charge.

(3) The electoral official in charge must determine whether or not the person was entitled to vote.

(1) A voter who spoils his or her voting document must be given a fresh voting document.

(2) The electoral official in charge must mark on the spoilt voting document “Disallowed, spoilt by voter”.

The electoral officer must process voting documents as soon as practicable after the close of voting.

(1) The electoral officer must determine the preliminary result of the election in accordance with the First Past the Post electoral system as soon as practicable after—

• (a) all ordinary voting documents have been processed; and

• (b) the close of voting.

(2) The determination under subclause (1)—

• (a) must be made using all ordinary votes; and

• (b) may be made by also using special votes from valid special voting documents identified at that time.

(3) The electoral officer must determine the official result of the election in accordance with the First Past the Post electoral system as soon as practicable after—

• (a) all special voting documents have been—

  • (i) dealt with under regulation 44 or regulation 45; and

  • (ii) processed under regulation 78; and

• (b) the tasks set out in section 83 of the Act (which relates to the scrutiny of the roll) and regulation 80 (which relates to the disallowance of votes) have been completed.

(4) The determination under subclause (3) must be made using all votes.

(5) If, in acting under subclause (3), there is an equality of votes between candidates and the addition of 1 vote would entitle any of those candidates to be declared elected, the electoral officer must determine by lot which candidate is to be declared elected.

The electoral officer must apply a checking system to the operations under regulations 78 and 79.

(1) The checking system must ensure that the results of the determination specified in regulation 79(3) are as least as accurate as those that would be produced by—

• (a) carrying out the following operations manually:

  • (i) rejecting blank voting documents and informal voting documents:

  • (ii) counting votes from valid voting documents; and

• (b) repeating the operations in paragraph (a); and

• (c) resolving any discrepancies.

(2) In determining whether or not the performance standard in subclause (1) is met, it is sufficient to make reasonable inferences about the errors that are likely to be generated by the operations specified in subclause (1)(a).

(1) For the purpose of section 83(2) of the Act, the manner of disallowing a vote where the electoral officer is satisfied that more than 1 vote has been cast in the name of an elector at the same election or poll is to mark on every voting document for that elector the words “Disallowed, more than 1 vote cast”.

(2) A voting document dealt with under subclause (1) is not a valid voting document for the purposes of this Part.

(1) For the purposes of section 85 of the Act, the electoral officer must—

• (a) announce the determination specified in regulation 79(1) as soon as practicable after it is completed; and

• (b) state—

  • (i) the number of persons to be elected for the local government area; and

  • (ii) the full names of the candidates; and

  • (iii) the number of votes for each candidate.

(2) The announcement required by subclause (1) may be made by any means that the electoral officer considers appropriate.

(3) Nothing in this regulation prevents the electoral officer from making other announcements about an election at other times after the close of voting.

For the purposes of section 86 of the Act, the public notice declaring the official result of an election must—

• (a) record the determination specified in regulation 79(3); and

• (b) state—

  • (i) the number of persons to be elected for the local government area; and

  • (ii) the full names of the candidates; and

  • (iii) the number of votes for each candidate; and

  • (iv) the candidates who are declared to be elected; and

  • (v) the number of blank votes recorded; and

  • (vi) the number of informal votes recorded.

(1) As soon as practicable after making the determination specified in regulation 79(3), for the purpose of section 89(1) of the Act, the voting documents must be secured as follows:

• (a) the electoral officials must make up the voting documents (including special voting documents) into parcels and place them in secure containers; and

• (b) the electoral officer must endorse and sign a memorandum on each container that states—

  • (i) the name of the local authority and the local government area; and

  • (ii) the date of polling; and

  • (iii) the number of voting documents in the container; and

  • (iv) the number of votes in the container received by each candidate; and

  • (v) [Revoked]

  • (vi) the place where the votes were cast.

(2) For the purpose of section 89(5) of the Act, the specified materials that must be secured with the voting documents are—

• (a) copies of electoral rolls (other than the roll or rolls used for the scrutiny of the roll under section 83 of the Act); and

• (b) special voting declarations; and

• (c) any other documents used in connection with the election or poll.

(3) For the purpose of section 89(1) of the Act, the specified materials must be placed in secure containers, and the electoral officer must endorse and sign a memorandum on the containers giving a general description of the contents of the containers.

(1)  When all voting documents have been dealt with as described in regulation 83, the electoral officer must prepare and sign a certificate that states—

• (a) the total number of voting documents (including special voting documents) used at the election (other than spoilt voting documents); and

• (b) the total number of votes received by each candidate; and

• (c) the names of the successful candidates; and

• (d) the number of informal votes recorded; and

• (e) the number of blank votes recorded.

(2) [Revoked]

(1) The electoral official in charge of a polling booth must give to the electoral officer a receipt that specifies the total number of voting documents that the electoral official in charge has received for the conduct of voting at the polling booth. The electoral official in charge is personally responsible for the safe custody of those voting documents (whether used or unused) from the time he or she receives them until they are delivered back to the electoral officer after the close of voting.

(2) On receiving the voting documents under subclause (1), the electoral officer is personally responsible for the safe custody of all used and unused voting documents until they are deposited with the Registrar of a District Court as required by section 89(2) of the Act.

(1) The electoral officer must keep the roll or rolls that were used for the scrutiny of the roll under section 83 of the Act until the next triennial general election of members of the local authority.

(2) An elector of the local government area may inspect the roll or rolls at the offices of the local authority without payment of a fee at any time during ordinary office hours.

(1) An electoral officer may determine for an election or poll where booth voting is being used that mobile polling booths may be used as polling booths.

(2) If the electoral officer has made a determination under subclause (1),—

• (a) regulations 71 to 77 apply in relation to the conduct of the election or poll at each mobile polling booth, with any necessary modifications; and

• (b) as soon as practicable after the close of voting, the ballot boxes from a mobile polling booth must be transferred to another official place, as determined by the electoral officer, to enable the voting documents to be counted.

A local authority may determine, by a resolution, that the voting period for an election or poll where booth voting is being used is for a period specified in the resolution not exceeding 20 days ending with 7 pm on polling day.

(1) This regulation applies if the local authority makes a determination under regulation 88.

(2) Regulations 71 to 77 apply in relation to the conduct of the election or poll over consecutive days, with any necessary modifications.

(3) The hours of voting (except for polling day) are the ordinary office hours during the voting period.

(4) The electoral officer may, from time to time, during the voting period and up to the close of voting, publicly announce the number of voting documents that have been issued up to that time.

This Part applies if the electoral system to be used at an election or poll is the Single Transferable Voting electoral system, and the voting methods to be used at the election or poll are either postal voting or booth voting or a combination of both.

(1) This regulation applies to elections if the circumstances set out in section 84(3) or (5B) of the Act (which relate to candidacies for positions that cannot be held concurrently) could occur.

(2) If this regulation applies, the electoral officer must count the votes in the following order:

• (a) the votes in any election for the position of mayor:

• (b) the votes in any election for a member or members of the territorial authority other than the mayor:

• (c) the votes in any election for a member or members of a community board.

(1) In this Part, unless the context otherwise requires,—

(2) In this Part, unless the context otherwise requires, any reference to a determination, or any other action of an electoral officer, includes an action taken by an automated process.

(3) In the case of a poll, this Part applies as if, with all necessary modifications, every reference to a candidate were a reference to the matter or matters that are the subject of the poll.

A candidate forfeits his or her deposit under section 59 of the Act if the total number of votes received by the candidate was,—

• (a) in the case of an election for multi-member vacancies, less than one-quarter of the final quota as determined at the last iteration; and

• (b) in the case of an election for a mayoral or single member vacancy, less than one-quarter of the final absolute majority of votes as determined at the last iteration.

(1) As soon as practicable after the 23rd day before the close of voting and, in any case, not later than the 17th day before the close of voting, the electoral officer must send to each elector on the electoral roll—

• (a) the voting documents for any election or poll for which the elector is eligible to vote; and

• (b) in the case of an election, the candidate profile statements as set out in regulation 29; and

• (c) any other material required to be sent to the elector by regulation 46 or any other enactment; and

• (d) a reply-paid return envelope; and

• (e) instructions for the return of the voting documents.

(2) The electoral officer must send the documents under subclause (1) to each elector—

• (a) at the address shown against that elector's name on the electoral roll; or

• (b) at the elector's usual postal address if, to the electoral officer's knowledge, that address is different from the address shown on the roll.

(3) The envelope referred to in subclause (1)(d) must include the information necessary to identify the elector on the electoral roll to whom the voting documents have been sent.

An elector who spoils or loses or fails to receive his or her voting documents before the close of voting must be treated as a special voter, and regulations 35 to 45 apply accordingly.

During the voting period, the electoral officer must keep his or her offices open during ordinary office hours and also on polling day until the close of voting so that he or she can receive any voting documents.

(1) Any voting documents that are delivered after the close of voting to the electoral officer must be marked “Disallowed, delivered late”.

(2) Any voting documents marked “Disallowed, delivered late” are to be dealt with separately and must not be counted.

(1) At any time before the close of voting, an electoral officer may use the information from a returned envelope to—

• (a) deal with the envelope in any way that facilitates the processing of the voting document:

• (b) carry out the tasks set out in section 83 of the Act (which relates to the scrutiny of the roll).

(2) The electoral officer must—

• (a) inform candidates and their scrutineers when and where he or she will carry out the tasks specified in subclause (1)(b); and

• (b) allow the scrutineers to be present.

(3) Nothing in this regulation authorises an electoral officer to process a voting document.

(1) If a local authority has made a determination under section 79 of the Act, an electoral officer may process voting documents during the voting period.

(2) An electoral officer must not act under subclause (1) with respect to a voting document before he or she has acted under regulation 100(1)(b) with respect to that voting document.

If a local authority has not made a determination under section 79 of the Act, the electoral officer must process voting documents as soon as practicable after the close of voting.

(1) The electoral officer must determine the preliminary result of the election using a certified counting program as soon as practicable after—

• (a) all ordinary voting documents have been processed; and

• (b) the close of voting.

(2) The determination under subclause (1)—

• (a) must be made using all ordinary votes; and

• (b) may be made by also using special votes from valid special voting documents identified at that time.

(3) The electoral officer must determine the official result of the election using a certified counting program as soon as practicable after—

• (a) all special voting documents have been—

  • (i) dealt with under regulation 44 or regulation 45; and

  • (ii) processed under regulation 101 or regulation 102; and

• (b) the tasks set out in section 83 of the Act (which relates to the scrutiny of the roll) and regulation 105 (which relates to the disallowance of votes) have been completed.

(4) The determination under subclause (3) must be made using all votes.

The electoral officer must apply a checking system to the operations under regulations 101 and 102.

(1) The checking system must ensure the preferences recorded under regulation 101 or regulation 102 are as least as accurate as those that would be recorded by—

• (a) carrying out the following operations manually:

  • (i) rejecting blank voting documents and informal voting documents:

  • (ii) recording votes from valid voting documents; and

• (b) repeating the operations in paragraph (a); and

• (c) resolving any discrepancies.

(2) In determining whether or not the performance standard in subclause (1) is met, it is sufficient to make reasonable inferences about the errors that are likely to be generated by the operations specified in subclause (1)(a).

(1) For the purpose of section 83(2) of the Act, the manner of disallowing a voting document where the electoral officer is satisfied that more than 1 vote has been cast in the name of an elector at the same election or poll is to mark on every voting document for that elector the words “Disallowed, more than 1 vote cast”.

(2) A voting document dealt with under subclause (1) is not a valid voting document for the purposes of this Part.

(1) For the purposes of section 85 of the Act, the electoral officer must—

• (a) announce the determination specified in regulation 103(1) as soon as practicable after it is completed; and

• (b) state, in the following order,—

  • (i) the number of persons to be elected for the local government area; and

  • (ii) the full names of the successful candidates in the order in which they became successful; and

  • (iii) the full names of any candidates who were hopeful candidates when counting was complete, in descending order of their number of votes; and

  • (iv) the full names of the excluded candidates in the reverse of the order in which they became excluded.

(2) The announcement required by subsection (1) may be made by any means that the electoral officer considers appropriate.

(3) Nothing in this regulation prevents the electoral officer from making other announcements about an election at other times after the close of voting.

(1) The official result of an election for multi-member vacancies must—

• (a) record the determination specified in regulation 103(3); and

• (b) state—

  • (i) the quota as determined at the first iteration; and

  • (ii) the quota as determined at each iteration at which a candidate was successful or excluded; and

  • (iii) the number of votes recorded for each candidate and the number of non-transferable votes at each iteration at which a candidate was successful or excluded; and

  • (iv) the final keep value for each candidate; and

  • (v) the iteration number at which each candidate was successful or excluded; and

  • (vi) the full names of the candidates who are declared to be elected; and

  • (vii) the full names of the unsuccessful candidates; and

  • (viii) the total number of voting documents used at the election, including special voting documents; and

  • (ix) the number of blank voting documents recorded; and

  • (x) the number of informal voting documents recorded.

(2) The official result of an election for a mayoral or single member vacancy must—

• (a) record the determination specified in regulation 103(3); and

• (b) state—

  • (i) the absolute majority of votes determined at the first iteration; and

  • (ii) the absolute majority of votes determined at each iteration at which a candidate was elected or excluded; and

  • (iii) the number of votes recorded for each candidate and the number of transferable votes at each iteration at which a candidate was excluded; and

  • (iv) the iteration number at which each candidate was excluded; and

  • (v) the full name of the candidate who is declared to be elected; and

  • (vi) the full names of the unsuccessful candidates; and

  • (vii) the total number of voting documents used at the election, including special voting documents; and

  • (viii) the number of blank voting documents; and

  • (ix) the number of informal voting documents.

(1) For the purpose of section 86 of the Act, the public notice declaring the official result of an election for multi-member vacancies must state—

• (a) the number of persons to be elected for the local government area; and

• (b) the final quota as determined at the last iteration; and

• (c) the full names of the candidates who are declared to be elected shown in descending order of election so that the first candidate who was declared to be elected is shown first and so on; and

• (d) the full names of the candidates who were excluded shown in the reverse order in which they were excluded so that the candidate who was excluded last is shown first and so on; and

• (e) the number of informal voting documents recorded; and

• (f) the number of blank voting documents recorded; and

• (g) a statement that full details of the official results of the election are available on request from the electoral officer.

(2) For the purpose of section 86 of the Act, the public notice declaring the official result of an election for a mayoral or single member vacancy must state—

• (a) the local government area; and

• (b) the final absolute majority of votes as determined at the last iteration; and

• (c) the full name of the candidate who is declared to be elected; and

• (d) the full names of candidates who were excluded shown in the reverse order in which they were excluded so that the candidate who was excluded last is shown first and so on; and

• (e) the number of informal voting documents recorded; and

• (f) the number of blank voting documents recorded; and

• (g) a statement that full details of the official results of the election are available on request from the electoral officer.

(1) The electoral officer must provide 1 or more containers to hold used voting documents.

(2) Outside of ordinary office hours, the containers must be kept in a locked room or other secure place.

(1) As soon as practicable after making the determination specified in regulation 103(3) for the purpose of section 89(1) of the Act, the voting documents must be secured as follows:

• (a) the electoral officials must make up the voting documents (including special voting documents) into parcels and place them in secure containers; and

• (b) the electoral officer must endorse and sign a memorandum on each container that states—

  • (i) the name of the local authority and the local government area; and

  • (ii) the voting period; and

  • (iii) the number of used voting documents in the container.

(2) For the purpose of section 89(5) of the Act, the specified materials that must be secured with the voting documents are—

• (a) copies of electoral rolls (other than the roll or rolls used for the scrutiny of the roll under section 83 of the Act); and

• (b) special voting declarations; and

• (c) any other documents used in connection with the election or poll.

(3) For the purpose of section 89(1) of the Act, the specified materials must be placed in secure containers, and the electoral officer must endorse and sign a memorandum on the containers giving a general description of the contents of the containers.

The electoral officer is personally responsible for the safe custody of all used voting documents until they are deposited with the Registrar of a District Court as required by section 89(2) of the Act.

The electoral officer may, from time to time during the voting period and up to the close of voting, publicly announce the total number of voting documents that have been issued and the number of voting documents that have been returned to the electoral officer up to that time.

(1) The electoral officer must keep the roll or rolls that were used for the scrutiny of the roll under section 83 of the Act until the next triennial general election of members of the local authority.

(2) An elector of the local government area may inspect the roll or rolls at the offices of the local authority without payment of a fee at any time during ordinary office hours.

The electoral officer must provide the following things for holding an election or poll using booth voting:

• (a) 1 or more polling booths at each official place at which voting documents are to be issued and, in each booth, 1 or more inner compartments that provide adequate facilities for each elector to vote in secret; and

• (b) in each polling booth, 1 or more suitable containers that are able to be secured and that have a slit in the upper side by which the voting documents may be put into the container, to be used as ballot boxes; and

• (c) if the electoral officer considers it desirable in order to ensure that every elector has a reasonable and equal opportunity to vote, translations in whatever languages the electoral officer considers necessary of the “Directions to voter” section of the voting document; and

• (d) at each polling booth, 1 or more copies of the electoral roll; and

• (e) a sufficient number of voting documents.

(1) Immediately before the official place is opened for voting and in the sight of any scrutineers present, each electoral official in charge of a polling booth must see that each ballot box is empty and secured.

(2) Each ballot box must not be opened again until after the close of voting.

No person not actually engaged in voting may remain in an official place except the electoral officials, any of the scrutineers, and as many constables as the electoral official in charge thinks necessary to keep the peace.

Subject to regulation 34 and except for an electoral official, no person may speak to, or communicate in any way with, any voter in a polling booth, either before or after the voter has voted.

(1) Subject to this regulation, every electoral official in charge of a polling booth must issue voting documents to all voters who apply to vote at that polling booth.

(2) Every voter applying to vote must state his or her name to the electoral official, and must give any details that are necessary to identify the entry on the electoral roll for that voter.

(3) If the name of the voter appears on the roll and it appears from the roll that he or she is qualified to vote,—

• (a) the electoral official must issue to the voter a voting document for any election or poll for which the voter is eligible to vote; and

• (b) the roll must be marked to record the issue of voting documents to that voter.

(1) If any person applying for a voting document at any election or poll gives as his or her name the name of any person who appears to the electoral official in charge to have already received a voting document for the same election or poll, that person must be dealt with in the same way as any other voter.

(2) Once the voter has voted, the voting document must not be placed in the ballot box but must be returned to the electoral official in charge.

(3) The electoral official in charge must determine whether or not the person was entitled to vote.

(1) A voter who spoils his or her voting document must be given a fresh voting document.

(2) The electoral official in charge must mark on the spoilt voting document “Disallowed, spoilt by voter”.

The electoral officer must process voting documents as soon as practicable after the close of voting.

(1) The electoral officer must determine the preliminary result of the election using a certified counting program as soon as practicable after—

• (a) all ordinary voting documents have been processed; and

• (b) the close of voting.

(2) The determination under subclause (1)—

• (a) must be made using all ordinary votes; and

• (b) may be made by also using special votes from valid special voting documents identified at that time.

(3) The electoral officer must determine the official result of the election using a certified counting program as soon as practicable after—

• (a) all special voting documents have been—

  • (i) dealt with under regulation 44 or regulation 45; and

  • (ii) processed under regulation 123; and

• (b) the tasks set out in section 83 of the Act (which relates to the scrutiny of the roll) and regulation 125 (which relates to the disallowance of votes) have been completed.

(4) The determination under subclause (3) must be made using all votes.

The electoral officer must apply a checking system to the operations under regulation 123.

(1) The checking system must ensure the preferences recorded under regulation 123 are as least as accurate as those that would be recorded by—

• (a) carrying out the following operations manually:

  • (i) rejecting blank voting documents and informal voting documents:

  • (ii) recording votes from valid voting documents; and

• (b) repeating the operations in paragraph (a); and

• (c) resolving any discrepancies.

(2) In determining whether or not the performance standard in subclause (1) is met, it is sufficient to make reasonable inferences about the errors that are likely to be generated by the operations specified in subclause (1)(a).

(1) For the purpose of section 83(2) of the Act, the manner of disallowing a voting document where the electoral officer is satisfied that more than 1 vote has been cast in the name of an elector at the same election or poll is to mark on every voting document for that elector the words “Disallowed, more than 1 vote cast”.

(2) A voting document dealt with under subclause (1) is not a valid voting document for the purposes of this Part.

(1) For the purposes of section 85 of the Act, the electoral officer must—

• (a) announce the determination specified in regulation 123A(1) as soon as practicable after it is completed; and

• (b) state, in the following order,—

  • (i) the number of persons to be elected for the local government area; and

  • (ii) the full names of the successful candidates in the order in which they became successful; and

  • (iii) the full names of any candidates who were hopeful candidates when counting was complete, in descending order of their number of votes; and

  • (iv) the full names of the excluded candidates in the reverse of the order in which they became excluded.

(2) The announcement required by subsection (1) may be made by any means that the electoral officer considers appropriate.

(3) Nothing in this regulation prevents the electoral officer making announcements about an election at other times after the close of voting.

(1) The official result of an election for multi-member vacancies must—

• (a) record the determination specified in regulation 123A(3); and

• (b) state—

  • (i) the quota as determined at the first iteration; and

  • (ii) the quota as determined at each iteration at which a candidate was successful or excluded; and

  • (iii) the number of votes recorded for each candidate and the number of non-transferable votes at each iteration at which a candidate was successful or excluded; and

  • (iv) the final keep value for each candidate; and

  • (v) the iteration number at which each candidate was successful or excluded; and

  • (vi) the full names of the candidates who are declared to be elected; and

  • (vii) the full names of the unsuccessful candidates; and

  • (viii) the total number of voting documents used at the election, including special voting documents; and

  • (ix) the number of blank voting documents recorded; and

  • (x) the number of informal voting documents recorded.

(2) The official result of an election for a mayoral or single member vacancy must—

• (a) record the determination specified in regulation 123A(3); and

• (b) state—

  • (i) the absolute majority of votes determined at the first iteration; and

  • (ii) the absolute majority of votes determined at each iteration at which a candidate was elected or excluded; and

  • (iii) the number of votes recorded for each candidate and the number of transferable votes at each iteration at which a candidate was excluded; and

  • (iv) the iteration number at which each candidate was excluded; and

  • (v) the full name of the candidate who is declared to be elected; and

  • (vi) the full names of the unsuccessful candidates; and

  • (vii) the total number of voting documents used at the election, including special voting documents; and

  • (viii) the number of blank voting documents; and

  • (ix) the number of informal voting documents.

(1) For the purpose of section 86 of the Act, the public notice declaring the official result of an election for multi-member vacancies must state—

• (a) the number of persons to be elected for the local government area; and

• (b) the final quota as determined at the last iteration; and

• (c) the full names of the candidates who are declared to be elected shown in descending order of election so that the first candidate who was declared to be elected is shown first and so on; and

• (d) the full names of the candidates who were excluded shown in the reverse order in which they were excluded so that the candidate who was excluded last is shown first and so on; and

• (e) the number of informal voting documents recorded; and

• (f) the number of blank voting documents recorded; and

• (g) a statement that full details of the official results of the election are available on request from the electoral officer.

(2) For the purpose of section 86 of the Act, the public notice declaring the official result of an election for a mayoral or single member vacancy must state—

• (a) the local government area; and

• (b) the final absolute majority of votes as determined at the last iteration; and

• (c) the full name of the candidate who is declared to be elected; and

• (d) the full names of candidates who were excluded shown in the reverse order in which they were excluded so that the candidate who was excluded last is shown first and so on; and

• (e) the number of informal voting documents recorded; and

• (f) the number of blank voting documents recorded; and

• (g) a statement that full details of the official results of the election are available on request from the electoral officer.

(1) As soon as practicable after making the determination specified in regulation 123A(3), for the purpose of section 89(1) of the Act, the voting documents must be secured as follows:

• (a) the electoral officials must make up the voting documents (including special voting documents) into parcels and place them in secure containers; and

• (b) the electoral officer must endorse and sign a memorandum on each container that states—

  • (i) the name of the local authority and the local government area; and

  • (ii) the voting period; and

  • (iii) the number of used voting documents in the container; and

  • (iv) the place where the votes were cast.

(2) For the purpose of section 89(5) of the Act, the specified materials that must be secured with the voting documents are—

• (a) copies of electoral rolls (other than the roll or rolls used for the scrutiny of the roll under section 83 of the Act); and

• (b) special voting declarations; and

• (c) any other documents used in connection with the election or poll.

(3) For the purpose of section 89(1) of the Act, the specified materials must be placed in secure containers, and the electoral officer must endorse and sign a memorandum on the containers giving a general description of the contents of the containers.

(1) The electoral official in charge of a polling booth must give to the electoral officer a receipt that specifies the total number of voting documents that the electoral official in charge has received for the conduct of voting at the polling booth. The electoral official in charge is personally responsible for the safe custody of those voting documents (whether used or unused) from the time he or she receives them until they are delivered back to the electoral officer after the close of voting.

(2) On receiving the voting documents under subclause (1), the electoral officer is personally responsible for the safe custody of all used and unused voting documents until they are deposited with the Registrar of a District Court as required by section 89(2) of the Act.

(1) The electoral officer must keep the roll or rolls that were used for the scrutiny of the roll under section 83 of the Act until the next triennial general election of members of the local authority.

(2) An elector of the local government area may inspect the roll or rolls at the offices of the local authority without payment of a fee at any time during ordinary office hours.

(1) An electoral officer may determine for an election or poll where booth voting is being used that mobile polling booths may be used as polling booths.

(2) If the electoral officer has made a determination under subclause (1),—

• (a) regulations 116 to 122 apply in relation to the conduct of the election or poll at each mobile polling booth, with any necessary modifications; and

• (b) as soon as practicable after the close of voting, the ballot boxes from a mobile polling booth must be transferred to a central place, as determined by the electoral officer, to enable the voting documents to be counted.

A local authority may determine, by a resolution, that the voting period for an election or poll where booth voting is being used is for a period specified in the resolution not exceeding 20 days ending with 7 pm on polling day.

(1) This regulation applies if the local authority makes a determination under regulation 134.

(2) Regulations 116 to 122 apply in relation to the conduct of the election or poll over consecutive days, with any necessary modifications.

(3) The hours of voting (except for polling day) are the ordinary office hours during the voting period.

(4) The electoral officer may, from time to time, during the voting period and up to the close of voting, publicly announce the number of voting documents that have been issued up to that time.

Every electoral officer, deputy electoral officer, and other electoral official must make a declaration that—

• (a) he or she will properly carry out and exercise the duties and powers conferred on an electoral officer, a deputy electoral officer, or other electoral official, as the case may be, by the Act and regulations made under the Act; and

• (b) he or she will not, directly or indirectly, disclose any fact that comes to his or her knowledge at an election or poll that he or she is required by the Act or these regulations not to disclose.

Every scrutineer must make a declaration that—

• (a) he or she will properly exercise the powers conferred on a scrutineer by the Act and regulations made under the Act; and

• (b) he or she is not a person to whom section 68(3) of the Act applies; and

• (c) he or she will not, directly or indirectly, disclose any fact that comes to his or her knowledge at an election or poll that he or she is required by the Act or these regulations not to disclose.

To be eligible for appointment as a Justice of the Peace to observe the processing of voting documents under section 82 of the Act, a Justice must—

• (a) be nominated by a member of the Royal Federation of New Zealand Justices' Associations (Inc); and

• (b) indicate to the electoral officer that the Justice is not—

  • (i) a member or employee of a local authority or community board; or

  • (ii) a candidate at the election, or any other election conducted by the electoral officer simultaneously with it; or

  • (iii) a person who has nominated a candidate at the election, or any other election conducted by the electoral officer simultaneously with it; and

• (c) indicate to the electoral officer that the Justice consents to observe the early processing of voting documents.

The amount of the deposit that must accompany an application for a recount under section 90 of the Act is $750 inclusive of GST.

The amount of the deposit that must accompany a petition under section 93 of the Act is $750 inclusive of GST.