“exempt company has the meaning set out in section 6A of the Financial Reporting Act 1993.”

“annual report —

• “(a) means a report prepared under section 208; and

• “(b) does not include a concise annual report

“concise annual report, in relation to a company and an accounting period, means a report on the affairs of the company during that period that is prepared in accordance with the requirements prescribed in regulations made under this Act”.

• “(eb) a person who is prohibited from 1 or more of the following under an order made, or a notice given, under a law of a prescribed country, State, or territory outside New Zealand:

  • “(i) being a director of an overseas company:

  • “(ii) being a promoter of an overseas company:

  • “(iii) being concerned or taking part in the management of an overseas company:”.

“196A Auditor is not required to audit financial statements of non-active company

• If, by virtue of section 10A of the Financial Reporting Act 1993, the directors of a company are not required to comply with section 10 of that Act in respect of an accounting period, the auditor of the company is not required to audit financial statements of the company for that period”.

“209 Obligation to make annual report available to shareholders

• “(1) The board of a company must send to every shareholder of the company, not less than 20 working days before the date fixed for holding the annual meeting of shareholders,—

  • “(a) a copy of the annual report; or

  • “(b) a notice containing the statements specified in subsection (3).

  “(2) Subsection (1) is subject to section 212.

  “(3) The notice referred to in subsection (1)(b) must contain—

  • “(a) a statement to the effect that the shareholder has a right to receive from the company, free of charge, a copy of the annual report if the shareholder, within 15 working days of receiving the notice, makes a request to the company to receive a copy of the annual report; and

  • “(b) a statement to the effect that the shareholder may obtain a copy of the annual report by electronic means; and

  • “(c) a statement as to how the shareholder may obtain a copy of the annual report by electronic means (for example, from a specified website address); and

  • “(d) a statement as to whether the board of the company has prepared, in relation to the same accounting period as the annual report, a concise annual report and, if so, a statement—

    • “(i) to the effect that the shareholder has a right to receive from the company, free of charge, a copy of the concise annual report if the shareholder, within 15 working days of receiving the notice, makes a request to the company to receive a copy of the concise annual report; and

    • “(ii) to the effect that the shareholder may obtain a copy of the concise annual report by electronic means; and

    • “(iii) as to how the shareholder may obtain a copy of the concise annual report by electronic means (for example, from a specified website address).

  “(4) The notice referred to in subsection (1)(b) may be accompanied by any additional information or documentation that the board of the company thinks fit.

  “(5) For the purposes of this section and sections 209A and 209B, every concise annual report for a company must, in relation to an accounting period, include,—

  • “(a) in relation to a company that has, on the balance date of the company, no subsidiaries,—

    • “(i) financial statements for the accounting period and any auditor's report on those financial statements required under Part 11; or

    • “(ii) summary financial statements for the accounting period:

  • “(b) in relation to a company that has, on the balance date of the company, 1 or more subsidiaries,—

    • “(i) group financial statements for the accounting period and any auditor's report on those group financial statements required under Part 11; or

    • “(ii) summary financial statements for the accounting period prepared in relation to the group comprising the company and its subsidiaries.

  “(6) For the purposes of subsection (5),—

  • “(a) financial statements must be completed and signed in accordance with section 10 of the Financial Reporting Act 1993:

  • “(b) group financial statements must be completed and signed in accordance with section 13 of the Financial Reporting Act 1993:

  • “(c) summary financial statements must give a true and fair view of the matters to which they relate and comply with generally accepted accounting practice (as defined in section 3 of the Financial Reporting Act 1993).

  “(7) If the board of a company fails to comply with this section, every director of the company commits an offence and is liable on conviction to the penalty set out in section 374(2).

“209A Board must send copy of annual report or concise annual report on request

• “(1) If the board of a company has sent a notice to a shareholder under section 209(1)(b) and the shareholder, within 15 working days of receiving that notice, makes a request to the company to receive a copy of the annual report, the board of the company must, as soon as practicable, send to the shareholder, free of charge, a copy of that annual report.

  “(2) If a shareholder makes a request under subsection (1),—

  • “(a) the request must be treated as a request by the shareholder to send to the shareholder each year a copy of the annual report under section 209(1)(a); and

  • “(b) the board of the company must send to the shareholder each year a copy of the annual report under section 209(1)(a) until the shareholder revokes the request by notice to the company.

  “(3) Subsection (4) applies if—

  • “(a) the board of a company has sent a notice to a shareholder under section 209(1)(b); and

  • “(b) that notice states that the board has prepared a concise annual report; and

  • “(c) the shareholder, within 15 working days of receiving that notice, makes a request to the company to receive a copy of the concise annual report.

  “(4) The board of the company must send to the shareholder a copy of the concise annual report, free of charge, as soon as practicable after receiving the request.

  “(5) If the board of a company fails to comply with this section, every director of the company commits an offence and is liable on conviction to the penalty set out in section 374(2).

“209B Annual report and concise annual report made available by electronic means

• “(1) If the board of a company has sent a notice to a shareholder under section 209(1)(b), the board must ensure that—

  • “(a) a copy of the annual report is available in the manner described in the notice under section 209(3)(c) at all reasonable times during the period beginning on the date the notice is sent and ending on the date the board acts under section 209(1) in relation to the next accounting period; and

  • “(b) the manner described in the notice under section 209(3)(c) allows a copy of the annual report to be readily accessible so as to be usable for subsequent reference.

  “(2) If the board of a company has sent a notice to a shareholder under section 209(1)(b) and that notice states that the board has prepared a concise annual report, the board must—

  • “(a) ensure that a copy of the concise annual report is available in the manner described in the notice under section 209(3)(d)(iii) at all reasonable times during the period beginning on the date the notice is sent and ending on the date the board acts under section 209(1) in relation to the next accounting period; and

  • “(b) ensure that the manner described in the notice under section 209(3)(d)(iii) allows a copy of the concise annual report to be readily accessible so as to be usable for subsequent reference.

  “(3) If the board of a company fails to comply with this section, every director of the company commits an offence and is liable on conviction to the penalty set out in section 374(2).”

“211A Obligations to prepare and make available annual reports or financial statements do not apply to nonactive companies

• If, under section 10A of the Financial Reporting Act 1993, the directors of a company are not required to comply with section 10 of that Act in respect of an accounting period, the board of the company is not required to—

  • “(a) prepare an annual report under section 208 in respect of that accounting period; or

  • “(b) send or make available under sections 209 to 209B any annual report, notice, or other document in respect of that accounting period.”

• “(2) However, if a shareholder of a company purports to waive the right to receive both a copy of the annual report and a notice under section 209(1)(b),—

  • “(a) the purported waiver is invalid; and

  • “(b) the board of the company must, in accordance with section 209(1), send to the shareholder a copy of the annual report or a notice under section 209(1)(b).”

“332A Registrar may approve use of different form

• “(1) The Registrar may, on the application of any person, approve the use, by the overseas company or companies that the Registrar may specify, of a form for the purposes of this Part that is different from that prescribed.

  “(2) The Registrar may at any time revoke, in whole or in part, any approval given under subsection (1).

  “(3) An application, notice, or other document given to the Registrar by an overseas company must be treated as having been given in the prescribed form if the Registrar has approved the use of the form by the overseas company under this section.”

“343A Overseas company not required to provide information, notice, or document in certain circumstances

• An overseas company is not required to give information, notice of information, or a copy of a document to the Registrar under this Part if—

  • “(a) the overseas company is incorporated in a prescribed country, State, or territory outside New Zealand; and

  • “(b) the information or a copy of the document has been given to, or is held by, a body or person in that country, State, or territory whose functions correspond to those of the Registrar; and

  • “(c) the information or document is of a class that is prescribed for the purposes of this section.”

• “(21) section 209(7) (which relates to the obligation to make the annual report available to shareholders):

• “(22) section 209A(5) (which relates to the obligation to send copies of annual reports or concise annual reports to shareholders on request):

• “(22A) section 209B(3) (which relates to making annual reports and concise annual reports available by electronic means):”.

• “(ca) a person has been prohibited in a country, State, or territory outside New Zealand from carrying on activities that the Court is satisfied are substantially similar to being a director or promoter of or being concerned or taking part in the management of a body corporate; or”.

• “(ca) prescribing countries, States, or territories outside New Zealand for the purposes of section 151(2)(eb):

• “(cb) prescribing requirements for the preparation of concise annual reports:

• “(cc) prescribing countries, States, or territories outside New Zealand for the purposes of section 343A:

• “(cd) prescribing classes of information or documents for the purposes of section 343A:”.

• “(2) Different forms for the purposes of this Act may be prescribed for different classes of persons.”

• “(ii) the notice sent under that section; and”.