Legal requirement: retention

229 Legal requirement to retain document or information that is in paper or other non-electronic form


A legal requirement to retain information that is in paper or any other non-electronic form is met by retaining an electronic form of the information if—


the electronic form provides a reliable means of assuring that the integrity of the information is maintained; and


the information is readily accessible so as to be usable for subsequent reference.


Subsection (1) applies to information that is a public record within the meaning of the Public Records Act 2005 only if the Chief Archivist has approved the retention of that information in electronic form.


To avoid doubt, if information is retained in electronic form in accordance with subsection (1), the paper or other non-electronic form of that information need not be retained.

Compare: 2002 No 35 s 25