Privacy (Information Sharing Agreement Facilitating Services for Veterans and Other Claimants) Order 2024
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2024/59
Privacy (Information Sharing Agreement Facilitating Services for Veterans and Other Claimants) Order 2024
Cindy Kiro, Governor-General
Order in Council
At Wellington this 7th day of May 2024
Present:
The Right Hon Christopher Luxon presiding in Council
This order is made under sections 145 to 147 of the Privacy Act 2020—
(a)
on the advice and with the consent of the Executive Council; and
(b)
on the recommendation of the Minister for Veterans made in accordance with section 149 of that Act.
Contents
Order
1 Title
This order is the Privacy (Information Sharing Agreement Facilitating Services for Veterans and Other Claimants) Order 2024.
2 Commencement
This order comes into force on 6 June 2024.
3 Interpretation
In this order, unless the context otherwise requires,—
ACC means the Accident Compensation Corporation
ACC accredited employer means an employer who has entered into an accreditation agreement under section 184 of the Accident Compensation Act 2001
ACC AEP Services means services provided to veterans by NZDF in its role as an ACC accredited employer
Act means the Privacy Act 2020
agreement means the information sharing agreement approved under clause 4
BDMRR Act means the Births, Deaths, Marriages, and Relationships Registration Act 2021
benefit means—
(a)
a benefit within the meaning of paragraph (a) of the definition of benefit in Schedule 2 of the Social Security Act 2018; or
(b)
any other amount that is payable or may be paid under the Social Security Act 2018, including—
(i)
a funeral grant that may be paid under subpart 15 of Part 2 of that Act; and
(ii)
any special assistance payable under a programme approved under section 101 of that Act
child has the same meaning as in section 7 of the Veterans’ Support Act 2014
Corrections means the Department of Corrections
cover has the same meaning as in section 6(1) of the Accident Compensation Act 2001
Customs means the New Zealand Customs Service
dependant has the same meaning as in section 7 of the Veterans’ Support Act 2014
DIA means the Department of Internal Affairs
Health Information Privacy Code means the Health Information Privacy Code 2020 issued by the Privacy Commissioner under section 33 of the Act
Health NZ means Health New Zealand established under section 11 of the Pae Ora (Healthy Futures) Act 2022
information privacy principle means an information privacy principle in section 22 of the Act
MoE means the Ministry of Education
MoH means the Ministry of Health
MSD means the Ministry of Social Development
NZDF means the New Zealand Defence Force
NZDF Service means Service as defined in section 2(1) of the Defence Act 1990
other claimant means a person within any of paragraphs (b) to (e) of the definition of other claimants in section 7 of the Veterans’ Support Act 2014
partner has the same meaning as in section 7 of the Veterans’ Support Act 2014
party means a party to the agreement under clause 5(1)
passenger movement record means the electronic record created and held by Customs under the Customs and Excise Act 2018 for a passenger’s arrival into or departure from New Zealand
personal information has the same meaning as in section 7(1) of the Act
Registrar-General has the same meaning as in section 4 of the BDMRR Act
schedule for the party, in relation to a party, means the schedule of this order that has the name of that party in its heading
services means public services provided to veterans and other claimants within the legislative responsibilities of the relevant party
subsidy means—
(a)
a Working For Families tax credit payable under the Income Tax Act 2007 and the Tax Administration Act 1994:
(b)
a community services card available under regulations made, or deemed to have been made, under 1 or both of—
(i)
section 102 of the Pae Ora (Healthy Futures) Act 2022; and
(ii)
section 437 of the Social Security Act 2018:
(c)
a student loan payable under the student loan scheme as defined in section 4(1) of the Student Loan Scheme Act 2011:
(d)
a student allowance payable under the Education and Training Act 2020:
(e)
child support payable under the Child Support Act 1991:
(f)
an income-related rent payable under the Public and Community Housing Management Act 1992:
(g)
social housing as defined in section 2(1) of the Public and Community Housing Management Act 1992
veteran has the same meaning as in section 7 of the Veterans’ Support Act 2014
Veterans’ Affairs means the unit of the NZDF established under section 198 of the Veterans’ Support Act 2014.
4 Information sharing agreement approved
(1)
The information sharing agreement described in subclause (2) is approved.
(2)
The information sharing agreement is the Veterans’ Affairs Information Sharing Agreement made on 18 April 2024.
(3)
The agreement comes into force on the day on which this order comes into force.
Parties and lead agency
5 Parties to agreement and designation of lead agency
(1)
The parties to the agreement are—
(a)
ACC; and
(b)
Corrections; and
(c)
DIA; and
(d)
Health NZ; and
(e)
Customs; and
(f)
NZDF; and
(g)
MoE; and
(h)
MoH; and
(i)
MSD; and
(j)
the Registrar-General; and
(k)
Veterans’ Affairs.
(2)
The lead agency is Veterans’ Affairs.
Purposes for which information may be shared
6 Purposes for which information may be shared
The agreement authorises the sharing of personal information for 1 or more of the following purposes:
(a)
to notify an individual of services that they may be eligible for or entitled to access:
(b)
to enable an individual’s identity and status as a veteran or other claimant to be verified:
(c)
to assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(d)
to facilitate rehabilitation and treatment of a veteran:
(e)
to cleanse and update records of a veteran or other claimant:
(f)
to assist in reviews and appeals against decisions regarding services.
Public services that agreement facilitates
7 Public services that agreement intended to facilitate
The public services that the agreement is intended to facilitate are—
(a)
the accurate and efficient assessment of eligibility for and entitlement to receive services that a veteran or other claimant applies for or elects to utilise; and
(b)
the accurate and efficient delivery of services that a veteran or other claimant applies for or elects to utilise.
Personal information that may be shared under agreement
8 Personal information that may be shared under agreement
A party may share personal information as specified in the schedule for the party.
How personal information shared under agreement may be used
9 How parties may use personal information
A party may use personal information shared under the agreement as specified in the schedule for the party.
Exemptions from information privacy principles and Health Information Privacy Code
10 Exemption from information privacy principle 2 (source of personal information) and Health Information Privacy Code rule 2 (source of health information)
(1)
Subclause (2) exempts the parties from information privacy principle 2 and rule 2 of the Health Information Privacy Code.
(2)
It is not a breach of information privacy principle 2 or rule 2 of the Health Information Privacy Code for a party to collect personal information from another party in accordance with the agreement and for 1 or more of the purposes specified in clause 6.
11 Exemption from information privacy principle 10 (limits on use of personal information) and Health Information Privacy Code rule 10 (limits on use of health information)
(1)
Subclause (2) exempts the parties from information privacy principle 10 and rule 10 of the Health Information Privacy Code.
(2)
It is not a breach of information privacy principle 10 or rule 10 of the Health Information Privacy Code for personal information to be used by a party in accordance with the agreement and for 1 or more of the purposes specified in clause 9.
12 Exemption from information privacy principle 11 (limits on disclosure of personal information) and Health Information Privacy Code rule 11 (limits on disclosure of health information)
(1)
Subclause (2) exempts the parties from information privacy principle 11 and rule 11 of the Health Information Privacy Code.
(2)
It is not a breach of information privacy principle 11 or rule 11 of the Health Information Privacy Code for a party to disclose personal information to another party in accordance with the agreement and for 1 or more of the purposes specified in clause 6.
Adverse actions
13 Adverse actions
(1)
This clause states the adverse actions that each party can reasonably be expected to take in relation to an individual as a result of the sharing of personal information under the agreement.
(2)
A party can reasonably be expected to take any 1 or more of the adverse actions specified in the schedule for the party.
Miscellaneous
14 How to access agreement
(1)
A copy of the agreement is available online at https://www.veteransaffairs.mil.nz
(2)
A copy of the agreement is also available at Veterans’ Affairs New Zealand, Level 6, Reserve Bank Building, 2 The Terrace, Wellington 6011.
15 Principal Act
Clause 16 amends the Privacy Act 2020.
16 Schedule 2 amended
In Schedule 2, after the last item, insert the item set out in Schedule 12 of this order.
Schedule 1 Veterans’ Affairs
1 Personal information that may be shared under agreement
Veterans’ Affairs may share the personal information about an individual specified in columns 2 and 3 of the following table with any party that is permitted to use the information by column 4 of the table and the applicable schedule for the party.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Passport details | Current and any previous passport number of a veteran | Schedule 4, clause 2 |
|||
| 3 | Veteran status | Fact of being a veteran |
Schedule 2, clause 2(a) and (b) Schedule 3, clause 2(a) Schedule 5, clause 2 Schedule 6, clause 2(a) and (b) Schedule 8, clause 2(a) and (b) Schedule 9, clause 2 Schedule 10, clause 2(a) and (b) |
|||
| 4 | Service date | Last date of active service for a veteran |
Schedule 6, clause 2(b) Schedule 8, clause 2(b) |
|||
| 5 | Rehabilitation information | Details relating to a veteran’s current rehabilitation plan | Schedule 3, clause 2(a), (b), and (c) |
|||
| 6 | Entitlement information | Details relating to the current services provided by Veterans’ Affairs to a veteran or other claimant, including the type of assistance and financial value |
Schedule 2, clause 2(a) and (b) Schedule 3, clause 2(a), (b), and (c) Schedule 9, clause 2 Schedule 10, clause 2(a) and (b) |
2 How Veterans’ Affairs may use personal information provided by ACC
The personal information received by Veterans’ Affairs from ACC may be used to—
(a)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(b)
facilitate rehabilitation and treatment of a veteran:
(c)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision.
3 How Veterans’ Affairs may use personal information provided by Corrections
The personal information received by Veterans’ Affairs from Corrections may be used to—
(a)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(b)
facilitate rehabilitation and treatment of a veteran:
(c)
cleanse and update records after a change in circumstances of a veteran or other claimant:
(d)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision.
4 How Veterans’ Affairs may use personal information provided by Customs
The personal information received by Veterans’ Affairs from Customs may be used to—
(a)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(b)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision.
5 How Veterans’ Affairs may use personal information provided by DIA
The personal information received by Veterans’ Affairs from DIA may be used to—
(a)
enable an individual’s identity to be verified:
(b)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(c)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision.
6 How Veterans’ Affairs may use personal information provided by MoE
The personal information received by Veterans’ Affairs from MoE may be used to—
(a)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(b)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision.
7 How Veterans’ Affairs may use personal information provided by MSD
The personal information received by Veterans’ Affairs from MSD may be used to—
(a)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(b)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision:
(c)
update contact details for veterans and other claimants.
8 How Veterans’ Affairs may use personal information provided by NZDF
The personal information received by Veterans’ Affairs from NZDF may be used to—
(a)
notify an individual of services that they may be eligible for and entitled to access:
(b)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(c)
facilitate rehabilitation and treatment of a veteran:
(d)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision.
9 How Veterans’ Affairs may use personal information provided by Registrar-General
The personal information received by Veterans’ Affairs from the Registrar-General may be used to—
(a)
enable an individual’s identity to be verified:
(b)
assess or reassess the eligibility or entitlement of a veteran or other claimant for services:
(c)
cleanse and update records after a change in circumstances of a veteran or other claimant:
(d)
assist in reviews and appeals against decisions regarding services where Veterans’ Affairs determines the information is required to assist the decision.
10 Adverse actions by Veterans’ Affairs
Veterans’ Affairs can reasonably be expected to take any of the following adverse actions as a result of the sharing of personal information under the agreement:
(a)
cease contact with a veteran or other claimant:
(b)
decline to provide requested services:
(c)
cancel, suspend, or modify services:
(d)
undertake a reconsideration of a decision, or undertake an appeal, in respect of services:
(e)
update the contact details for a veteran or other claimant:
(f)
investigate any matter that may constitute an offence under any legislation it administers and prosecute the offence, or report any suspected offence to the New Zealand Police or Serious Fraud Office:
(g)
engage in civil proceedings about decisions relating to a veteran’s or other claimant’s entitlement under the Veterans’ Support Act 2014.
Schedule 2 ACC
1 Personal information that may be shared under agreement
ACC may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | ACC entitlement information | Details relating to the current and previous services provided by ACC to a veteran, including type of assistance and financial value | Schedule 1, clause 2(a), (b), and (c) | |||
| 3 | ACC status | Fact of a veteran having cover for a personal injury | Schedule 1, clause 2(a), (b), and (c) |
2 How ACC may use personal information provided by Veterans’ Affairs
The personal information received by ACC from Veterans’ Affairs may be used to—
(a)
assess or reassess the eligibility or entitlement of a veteran for services:
(b)
facilitate rehabilitation and treatment of a veteran, which may include the joint supply of rehabilitation and treatment by ACC and Veterans’ Affairs.
3 Adverse actions by ACC
ACC can reasonably be expected to take any of the following adverse actions as a result of the sharing of personal information under the agreement:
(a)
decline to provide requested services:
(b)
cancel, suspend, or modify services:
(c)
undertake a reconsideration of a decision, or undertake an appeal, in respect of services:
(d)
investigate any matter that may constitute an offence under the Accident Compensation Act 2001 and prosecute the offence, or report any suspected offence to the New Zealand Police or Serious Fraud Office:
(e)
engage in civil proceedings.
Schedule 3 Corrections
1 Personal information that may be shared under agreement
Corrections may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Prison admission and release information | Information relating to when a veteran enters and leaves prison, including their release plan | Schedule 1, clause 3(a), (c), and (d) | |||
| 3 | Release conditions | Information relating to any sentence conditions imposed when a veteran leaves prison | Schedule 1, clause 3(b) and (c) | |||
| 4 | Rehabilitation and treatment plan | Details relating to a veteran’s current rehabilitation and treatment plan | Schedule 1, clause 3(b) and (d) | |||
| 5 | Reintegration plan | Details relating to how a veteran will be reintegrated into the community, including details of any conditions imposed on the veteran | Schedule 1, clause 3(a), (b), (c), and (d) |
2 How Corrections may use personal information provided by Veterans’ Affairs
The personal information received by Corrections from Veterans’ Affairs may be used to—
(a)
support the rehabilitation and treatment of a veteran while in custody, on a post-release order, or on a community-based sentence:
(b)
support a veteran’s reintegration plan:
(c)
assist with submissions to the New Zealand Parole Board regarding a veteran.
3 Adverse actions by Corrections
Corrections can reasonably be expected not to take any adverse actions as a result of the sharing of personal information under the agreement.
Schedule 4 Customs
1 Personal information that may be shared under agreement
Customs may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Passport details | Current and any previous passport number | Schedule 1, clause 4(a) and (b) | |||
| 3 | Travel movements | Information contained within the passenger movement records of a veteran relating to the dates of departure from and arrival into New Zealand and the destination of travel outside of New Zealand | Schedule 1, clause 4(a) and (b) |
2 How Customs may use personal information provided by Veterans’ Affairs
The personal information received by Customs from Veterans’ Affairs may be used to provide Veterans’ Affairs with a veteran’s travel movements.
3 Adverse actions by Customs
Customs can reasonably be expected not to take any adverse actions as a result of the sharing of personal information under the agreement.
Schedule 5 DIA
1 Personal information that may be shared under agreement
DIA may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Passport information | Information relating to the individual’s New Zealand passport and the location it was delivered to | Schedule 1, clause 5(a), (b), and (c) |
2 How DIA may use personal information provided by Veterans’ Affairs
The personal information received by DIA from Veterans’ Affairs may be used to provide a means for an individual to prove their status as a veteran and eligibility for the purpose of obtaining services and other benefits.
3 Adverse actions by DIA
(1)
This clause states the adverse actions that DIA can reasonably be expected to take in relation to an individual as a result of the sharing of personal information under the agreement.
(2)
DIA can reasonably be expected to decline to provide a means to prove an individual’s status as a veteran and eligibility for services and other benefits.
Schedule 6 Health NZ
1 Personal information that may be shared under agreement
Health NZ may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All |
2 How Health NZ may use personal information provided by Veterans’ Affairs
The personal information received by Health NZ from Veterans’ Affairs may be used to—
(a)
update a veteran’s National Health Index record or National Enrolment Service record to indicate that they are a veteran:
(b)
provide additional or reduced-cost services to a veteran.
3 Adverse actions by Health NZ
Health NZ can reasonably be expected to take any of the following adverse actions as a result of the sharing of personal information under the agreement:
(a)
decline to provide additional services:
(b)
decline to provide services at a reduced cost.
Schedule 7 MoE
1 Personal information that may be shared under agreement
MoE may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Enrolment information | Information relating to the enrolment in a registered school of an other claimant | Schedule 1, clause 6(a) and (b) |
Schedule 8 MoH
1 Personal information that may be shared under agreement
MoH may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All |
2 How MoH may use personal information provided by Veterans’ Affairs
The personal information received by MoH from Veterans’ Affairs may be used to—
(a)
update a veteran’s National Health Index record or National Enrolment Service record to indicate that they are a veteran:
(b)
provide additional or reduced-cost health services to a veteran.
3 Adverse actions by MoH
MoH can reasonably be expected to take any of the following adverse actions as a result of the sharing of personal information under the agreement:
(a)
decline to provide additional services:
(b)
decline to provide services at a reduced cost.
Schedule 9 MSD
1 Personal information that may be shared under agreement
MSD may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Working status | Information relating to whether a veteran is currently working | Schedule 1, clause 7(a) and (b) | |||
| 3 | Benefit or subsidy information | Information relating to current and previous benefits or subsidies provided to a veteran or other claimant | Schedule 1, clause 7(a) and (b) | |||
| 4 | Spouse or partner information | Information relating to any current or previous spouse or partner of a veteran | Schedule 1, clause 7(a) and (b) | |||
| 5 | Child and dependant information | Identifying information about child or dependant of a veteran and information about type of relationship child or dependant has with the veteran | Schedule 1, clause 7(a) and (b) |
2 How MSD may use personal information provided by Veterans’ Affairs
The personal information received by MSD from Veterans’ Affairs may be used to assess or reassess the eligibility or entitlement of a veteran or other claimant for benefits or subsidies.
3 Adverse actions by MSD
MSD can reasonably be expected to take any of the following adverse actions as a result of the sharing of personal information under the agreement:
(a)
decline to provide requested benefits or subsidies:
(b)
cancel, suspend, or modify benefits or subsidies:
(c)
investigate any matter that may constitute an offence under any legislation it administers and prosecute the offence, or report any suspected offence to the New Zealand Police or Serious Fraud Office.
Schedule 10 NZDF
1 Personal information that may be shared under agreement
NZDF may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Service records | Information relating to a veteran’s NZDF service | Schedule 1, clause 8(a), (b), and (d) | |||
| 3 | ACC entitlement information | Details relating to the current and previous ACC AEP services provided to a veteran, including type of assistance and financial value | Schedule 1, clause 8(b), (c), and (d) | |||
| 4 | ACC status | Fact of a veteran having cover for a personal injury | Schedule 1, clause 8(b), (c), and (d) |
2 How NZDF may use personal information provided by Veterans’ Affairs
The personal information received by NZDF from Veterans’ Affairs may be used by NZDF to—
(a)
assess or reassess the eligibility or entitlement of a veteran for ACC AEP Services:
(b)
facilitate rehabilitation and treatment of a veteran, which may include the joint supply of rehabilitation and treatment by NZDF as an ACC Accredited Employer and Veterans’ Affairs.
3 Adverse actions by NZDF
NZDF can reasonably be expected to take any of the following adverse actions as a result of the sharing of personal information under the agreement:
(a)
decline to provide requested ACC AEP Services:
(b)
cancel, suspend, or modify ACC AEP Services:
(c)
undertake a reconsideration of a decision, or undertake an appeal, in respect of ACC AEP Services:
(d)
engage in civil proceedings about a decision made by NZDF relating to conditions of service, entitlements, or allowances provided under the Defence Act 1990 or related legislation:
(e)
report any suspected offence to the New Zealand Police or Serious Fraud Office:
(f)
otherwise use the information for the purposes of administering the Armed Forces Discipline Act 1971 or the Defence Act 1990, including the investigation or prosecution of offences against those Acts.
Schedule 11 Registrar-General
1 Personal information that may be shared under agreement
The Registrar-General may share the personal information about an individual specified in columns 2 and 3 of the following table with Veterans’ Affairs for the use specified in column 4 of the table.
| Column 1 | Column 2 | Column 3 | Column 4 | |||
|---|---|---|---|---|---|---|
| Item | Information | Description | Uses | |||
| 1 | Identifying information | Information to identify the individual, including current name, previous names, date of birth, place of birth, and contact details | All | |||
| 2 | Birth information | Information relating to the individual’s birth that is maintained by the Registrar-General under the BDMRR Act, excluding information protected by sections 27, 75 to 77, and 81 to 83 of that Act | Schedule 1, clause 9(a), (b), (c), and (d) | |||
| 3 | Marriage information | Information relating to the individual’s marriage that is maintained by the Registrar-General under the BDMRR Act | Schedule 1, clause 9(a), (b), (c), and (d) | |||
| 4 | Civil union information | Information relating to the individual’s civil union that is maintained by the Registrar-General under the BDMRR Act | Schedule 1, clause 9(a), (b), (c), and (d) | |||
| 5 | Death information | Information relating to the individual’s death that is maintained by the Registrar-General under the BDMRR Act | Schedule 1, clause 9(a), (b), (c), and (d) | |||
| 6 | Name change information | Information relating to the individual’s name change that is maintained by the Registrar-General under the BDMRR Act | Schedule 1, clause 9(a), (b), (c), and (d) |
Schedule 12 Amendment to Schedule 2 of Privacy Act 2020
| Information Sharing Agreement facilitating services for veterans and other claimants made on 18 April 2024 | (a)the accurate and efficient assessment of eligibility for and entitlement to receive services that a veteran or other claimant applies for or elects to utilise; and (b)the accurate and efficient delivery of services that a veteran or other claimant applies for or elects to utilise |
https://www.veteransaffairs.mil.nz | Veterans’ Affairs New Zealand |
(a)identifying information: (b)passport details: (c)veteran status: (d)service date: (e)Veterans’ Affairs New Zealand rehabilitation information: (f)entitlement information: (g)ACC entitlement information: (h)ACC status: (i)prison admission and release information: (j)release conditions: (k)Corrections rehabilitation and treatment plan: (l)Corrections reintegration plan: (m)travel movements: (n)passport information: (o)enrolment information: (p)working status: (q)benefit or subsidy information: (r)spouse or partner information: (s)child and dependant information: (t)service records: (u)birth information: (v)marriage information: (w)civil union information: (x)death information: (y)name change information |
Rachel Hayward,
Clerk of the Executive Council.
Explanatory note
This note is not part of the order but is intended to indicate its general effect.
This order, which comes into force on 6 June 2024, approves an information sharing agreement entered into under the Privacy Act 2020 (the Act) between the following:
the Accident Compensation Corporation:
the Department of Corrections:
the Department of Internal Affairs:
Health New Zealand:
the New Zealand Customs Service:
the New Zealand Defence Force:
the Ministry of Education:
the Ministry of Health:
the Ministry of Social Development:
the Registrar-General of Births, Deaths, Marriages, and Relationships:
Veterans’ Affairs New Zealand.
Veterans’ Affairs New Zealand is the lead agency for the agreement.
Under the agreement, a party can share with another party the personal information it holds as set out in new Schedules 1 to 11.
The sharing of this information between the parties is intended to facilitate—
the accurate and efficient assessment of eligibility for and entitlement to receive services that a veteran or other claimant applies for or elects to utilise; and
the accurate and efficient delivery of services that a veteran or other claimant applies for or elects to utilise.
The purposes for which the personal information may be shared (see clause 6) include notifying an individual of services that they may be eligible for or entitled to access, assessing or reassessing the eligibility or entitlement of a veteran or other claimant for services, and facilitating the rehabilitation and treatment of a veteran.
This order inserts into Schedule 2 of the Act information regarding the agreement that is required to be inserted under 147 of the Act.
Regulatory impact statement
Veterans’ Affairs New Zealand produced a regulatory impact statement on 28 April 2023 to help inform the decisions taken by the Government relating to the contents of this instrument.
A copy of this regulatory impact statement can be found at—
Date of notification in Gazette: 9 May 2024.
This order is administered by the New Zealand Defence Force.
Versions
Privacy (Information Sharing Agreement Facilitating Services for Veterans and Other Claimants) Order 2024
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