commercial fishers:

licensed fish receivers:

dealers in fish:

registered fish farmers.

a record of all fish sold or otherwise supplied by the commercial fisher to a licensed fish receiver, which record shall be in sufficient detail to allow the fish and the licensed fish receiver acquiring the fish to be identified; and

invoices relating to all fish sold or otherwise supplied by the commercial fisher to a licensed fish receiver, which invoices shall include the following information:

a record of all fish sold or otherwise supplied by the commercial fisher to any person other than a licensed fish receiver, which record shall be signed by the commercial fisher and shall include the following information:

a record of all fish held or stored in the possession or under the control of the commercial fisher, which record shall be in sufficient detail to allow the fish and the owner of the fish to be identified, and shall include the following information:

keep records of the kinds specified in regulations 11 to 18; and

mark fish containers in accordance with regulation 19; and

maintain accounting and other systems and records in accordance with the requirements of regulations 20 to 23; and

furnish to the chief executive annual inventory returns in accordance with the requirements of regulations 24 to 26.

a record of all fish purchased or otherwise acquired by the dealer, which record shall be in sufficient detail to allow the fish and the person from whom the fish was acquired to be identified:

invoices relating to all fish purchased or otherwise acquired by the dealer, which invoices shall include the following information:

a record of all fish held by the dealer on behalf of any amateur fisher, which record shall be in sufficient detail to allow the fish and the circumstances in which the fish are held to be identified, and shall include the following information:

a record of all fish sold or otherwise disposed of by the dealer (other than by way of consumer sale), which record shall include the following information:

a record of all fish held or stored in the possession or under the control of the dealer, which record shall be in sufficient detail to allow the fish and persons supplying and acquiring the fish to be identified, and shall include the following information:

statements of fish inventory held at the end of each financial year of the dealer, and all records of stock-takings from which any such statement has been or is to be prepared, which statements and records shall include the following information:

be kept in such manner and format that they can be readily retrieved and made available for examination:

subject to subclause (2), be held at either—

be retained for a period of not less than 7 years after the completion of the transactions or period to which they relate.

a minimum of 2 source documents for that transaction shall be generated; and

each party to the transaction shall obtain and keep 1 copy of the appropriate source document.

the chief executive may, by notice in writing, direct the person as to the manner in which the records are to be completed or kept; and

the person shall thereafter ensure that records completed or kept by the person comply with that direction.

unloading dockets:

purchase invoices:

stock transfer documents:

internal retail transfer records:

retail sales documents:

sales invoices:

export documentation.

a licensed fish receiver or a person acting as an agent of a licensed fish receiver takes possession of fish from a commercial fisher; and

it is not practicable for a purchase invoice to be issued at the time the licensed fish receiver or agent takes possession of the fish.

the date of the transaction:

the vessel (if any) from which the fish were taken or received:

if applicable, the client number of the permit holder under whose permit the fish were taken:

the person by whom the fish were taken, if different from the person referred to in paragraph (c):

the number and type of the containers in which the fish were received:

the species, landed state, and (where practicable) weight in kilograms of the fish received:

a reference to the eventual purchase invoice in respect of the fish, where appropriate.

the fish are sold or supplied by the commercial fisher on behalf of another person; or

the commercial fisher retains ownership of the fish; or

there is any cost to the licensed fish receiver.

immediately on receipt of the fish by the licensed fish receiver (or agent thereof); or

where an unloading docket has been completed in respect of the transaction, as soon as is reasonably practicable after receipt of the fish.

the date of the transaction to which it relates:

the vessel (if any) from which the fish were taken or received:

the client name and number of the permit holder under whose permit the fish were taken:

the species, landed state, weight, greenweight (if required to be calculated for the purposes of the Fisheries (Reporting) Regulations 2017), and unit price (if any) of the fish:

any deductions (in landed weight and greenweight) for fish received but not paid for, and any allowance in weight for ice:

where applicable, a reference to the number of any unloading docket given in respect of the fish:

where the purchase invoice contains information from more than 1 unloading docket, the period during which fish to which the purchase invoice relates were received:

where an unloading docket has not been kept in respect of the fish, the number and type of the containers in which the fish were received:

in relation to any freshwater eel or green-lipped mussel subject to the quota management system, separate greenweight entries for long-finned freshwater eel, short-finned freshwater eel, green-lipped mussel, and green-lipped mussel spat must be made using the codes specified in circulars issued under regulation 47(1)(a)(v) of the Fisheries (Reporting) Regulations 2017.

1 copy shall be retained by the person in charge of the premises from which the fish is transferred; and

1 copy shall be forwarded to and retained by the person in charge of the premises of destination.

the date on which the fish is transferred:

the premises from which the fish is transferred, and the premises to which the fish is being transferred:

the name of the person carrying the fish to its destination:

the species and processed state of the fish:

the weight in kilograms of the fish when in containers, and also the net weight of the fish:

the number of containers.

originates from the receiving or processing activities of the licensed fish receiver; or

originates from an outside source; or

is in a processed or an unprocessed state.

the date on which the fish entered the premises:

the species, processed state, and net weight in kilograms of the fish:

where the fish enters the premises from an outside source,—

the date of the sale:

the species, processed state, and weight in kilograms of the fish sold:

the price per kilogram and total value of the sale.

the licensed fish receiver sells or otherwise supplies fish to any person; and

the sale or supply is not a retail sale for which a retail sales document is required under regulation 16.

at the time the fish is transferred from the licensed fish receiver’s premises, or from the licensed fish receiver’s custody, possession, or control; or

where a packing slip containing all the information referred to in subclause (3) (except the pricing information referred to in paragraph (g) of that subclause) has been completed, as soon as reasonably practicable thereafter.

the licensed fish receiver’s name and address:

the name and address of the person buying or otherwise acquiring the fish:

the date of the sale or supply:

the species and processed state of the fish:

the number of containers:

the gross weight in kilograms of the fish when in the containers, and its net weight:

the unit price or prices of the fish.

both the common name and the scientific name of the fish:

the date of packaging (which may be in code):

either—

records of accounting codes:

accounting instruction manuals:

where the accounting system is computerised, the programme documentation that describes the accounting system used in each financial year.

may be necessary to allow adequate identification of any fish or particulars relating to fish for the purposes of these regulations; and

are reasonable in the light of, and do not exceed the requirements of, sound commercial practice.

on application by a licensed fish receiver, approve a variation in any requirement made under subclause (3), provided a recognised method of accounting is used to achieve the same ends as the method proposed under that subclause:

at any time withdraw a requirement under that subclause.

all purchases made by the licensed fish receiver, whether the consideration is in cash or otherwise, shall be recorded on an appropriate source document:

the licensed fish receiver’s purchase system shall provide for adequate identification of the source, species, state, weight, and price of all purchases of fish:

the systems operated by the licensed fish receiver shall provide an adequate audit trail that links purchase records to bank and general ledger accounts, with payments for purchases of fish clearly distinguished from other payments:

records in relation to all fish purchased under the heading of bait shall clearly identify the species, state, and weight of such fish.

all sales made by the licensed fish receiver, whether the consideration is in cash or otherwise, shall be recorded on an appropriate source document:

the licensed fish receiver’s sales system shall provide for adequate identification of the source, species, state, weight, and price of all sales of fish:

the systems operated by the licensed fish receiver shall provide an adequate audit trail that links sales records to bank and general ledger accounts, with payments for sales of fish clearly distinguished from other payments:

records in relation to all fish sold under the heading of bait shall clearly identify the species, state, and weight of such fish:

records in relation to any species of fish (other than offal) that is dumped or disposed of by any means other than sale shall record the date, species, state, and weight of the fish.

distinguish fish from other products held and transferred:

where fish are stored on behalf of another person, clearly identify that person and set out identifying details of the fish.

the ownership of the fish:

the premises in which the fish are located:

the number and type of packages and packaged weight of the fish:

the species, state, and net weight of the fish.

purchase invoices for all stock purchased by the registered fish farmer; and

sale invoices for all stock sold by the registered fish farmer.

either—

the address of the purchaser and the vendor:

the date on which the stock is acquired:

a description of the stock (specifying its state and species, and its number or weight):

the price of the stock per size, grade, and (if applicable) weight.

either—

the address of the vendor and the purchaser:

the date on which the stock is sold:

a description of the stock (specifying its state and species, and its number or weight):

the price of the stock per size, grade, and (if applicable) weight.

paua (Haliotis australis and Haliotis iris) exceeding 25 mm in length; and

spiny rock lobster (Jasus edwardsii).

based on a physical stock; and

completed—

the registered fish farmer’s name or client number:

a unique identifier for each site that the fish farmer is authorised to farm high-risk species:

the date of the annual inventory:

the name (including the scientific name) of the high-risk species farmed:

the stage, age, and growth class for each species:

the weight or number or both of each species:

a description of how the weight or number or both of each species have been assessed.

the registered fish farmer’s name or client number:

a unique identifier for each site at which the fish farmer is authorised to farm a high-risk species:

the number or weight of all stock losses due to mortalities, unexplained loss, or destruction by event.

either—

the registered fish farmer’s address:

unique identifiers of the fish farms as shown on the fish farmer register:

the date on which the stock is transferred:

a description of the stock (specifying the state and species, and numbers or weight or both):

the name of the person transporting the fish to its destination.

compliance with any requirement of these regulations would cause undue hardship or would be impracticable; or

the purpose behind any requirement imposed by these regulations could be equally well achieved by any other mode or system of records,—

may be subject to such conditions, or be for such limited period, as the chief executive may specify:

may apply to any particular person or class or description of persons:

may apply in respect of fish generally, or any species or class or description of fish:

may apply in respect of any particular premises or any class or description of premises.

contravenes or fails to comply with any provision of these regulations; or

makes any false or misleading statement or entry in relation to a record required by these regulations; or

contravenes or fails to comply with any direction, restriction, or requirement given, made, or imposed under these regulations.