Parental Leave and Employment Protection Regulations 2016

Reprint as at 1 March 2021

Coat of Arms of New Zealand

Parental Leave and Employment Protection Regulations 2016

(LI 2016/68)

Jerry Mateparae, Governor-General

Order in Council

At Wellington this 21st day of March 2016

Present:
His Excellency the Governor-General in Council

Note

Changes authorised by subpart 2 of Part 2 of the Legislation Act 2012 have been made in this official reprint.

Note 4 at the end of this reprint provides a list of the amendments incorporated.

These regulations are administered by the Ministry of Business, Innovation, and Employment.

These regulations are made under section 73 of the Parental Leave and Employment Protection Act 1987 and section 237 of the Employment Relations Act 2000—

(a)

on the advice and with the consent of the Executive Council; and

(b)

on the recommendation of the Minister for Workplace Relations and Safety (made after consultation with the persons or organisations that the Minister considered appropriate).

Regulations

1 Title

These regulations are the Parental Leave and Employment Protection Regulations 2016.

2 Commencement

(1)

Regulation 5 and Schedule 1 come into force on the day after the date on which the making of these regulations is notified in the Gazette.

(2)

The rest of these regulations come into force on 1 April 2016.

3 Application

These regulations apply to a person who applies for parental leave or for a parental leave payment in respect of a child if,—

(a)

in the case of a child born to the person or to the person’s spouse or partner,—

(i)

the expected date of delivery of the child is on or after 1 April 2016; or

(ii)

the child is born on or after 1 April 2016; or

(b)

in any other case, the person or his or her spouse or partner becomes the primary carer in respect of the child on or after 1 April 2016.

4 Interpretation

(1)

In these regulations, unless the context otherwise requires,—

6-month employment test has the meaning given to it in section 2BA(1)(a) of the Act

12-month employment test has the meaning given to it in section 2BA(1)(b) of the Act

parental leave payment threshold test has the meaning given to it in section 2BA(4) of the Act

(2)

Any other term or expression defined in the Act and used, but not defined, in these regulations has the same meaning as it has in the Act.

Regulation 4(1) tax advisor: revoked, on 1 March 2021, by regulation 4 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

5 Transitional, savings, and related provisions

The transitional, savings, and related provisions set out in Schedule 1 have effect according to their terms.

Evidence and forms relating to parental leave entitlements

6 Evidence to be provided where primary carer is not biological mother or her spouse or partner

(1)

This regulation applies to an employee who applies for parental leave in respect of a child to whom the employee, or the employee’s spouse or partner, did not give birth.

(2)

The employee must provide, with his or her notice under section 33 of the Act, the following evidence that the employee, or his or her spouse or partner, is or will be the primary carer in respect of the child:

(a)

if a court order has the effect of placing the child in the day-to-day care or custody of the employee, or his or her spouse or partner, a certified copy of that order; or

(b)

if a court order places the child in the custody of the chief executive of the Ministry of Social Development, or an organisation or body approved under section 396 of the Oranga Tamariki Act 1989, a copy of a letter from the chief executive of that Ministry or that organisation or body confirming the date that the employee, or his or her spouse or partner, became or will become the primary carer in respect of the child; or

(c)

if neither paragraph (a) nor (b) applies, a statutory declaration in form 1 of Schedule 2.

Regulation 6 heading: replaced, on 17 March 2017, by regulation 4(1) of the Parental Leave and Employment Protection Amendment Regulations 2017 (LI 2017/13).

Regulation 6(1): amended, on 17 March 2017, by regulation 4(2) of the Parental Leave and Employment Protection Amendment Regulations 2017 (LI 2017/13).

Regulation 6(2): amended, on 17 March 2017, by regulation 4(3) of the Parental Leave and Employment Protection Amendment Regulations 2017 (LI 2017/13).

Regulation 6(2)(a): amended, on 17 March 2017, by regulation 4(4) of the Parental Leave and Employment Protection Amendment Regulations 2017 (LI 2017/13).

Regulation 6(2)(b): amended, on 14 July 2017, by section 149 of the Children, Young Persons, and Their Families (Oranga Tamariki) Legislation Act 2017 (2017 No 31).

Regulation 6(2)(b): amended, on 17 March 2017, by regulation 4(5) of the Parental Leave and Employment Protection Amendment Regulations 2017 (LI 2017/13).

7 Employer’s notice about parental leave entitlement

A notice under section 36 of the Act must be in form 2 of Schedule 2.

Applications for parental leave payment

8 Manner in which application for parental leave payment must be made

(1)

An application for a parental leave payment must be made by the applicant providing the information and documentation required by these regulations to the Commissioner of Inland Revenue—

(a)

through an online application process provided by the Commissioner for that purpose; or

(b)

by telephone to the Commissioner.

(2)

An applicant who makes an application by telephone to the Commissioner, and who is required to provide documentation to the Commissioner, may provide the documentation by—

(a)

posting it to a postal address specified by the Commissioner; or

(b)

emailing it to an email address specified by the Commissioner; or

(c)

submitting it through an online process provided by the Commissioner for that purpose.

Regulation 8: replaced, on 1 March 2021, by regulation 5 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

9 Information and documentation that biological mother must provide

(1)

This regulation specifies the information and documentation that must be provided by a biological mother who applies for a parental leave payment.

Information that must be provided

(2)

A biological mother who applies for a parental leave payment must—

(a)

specify the following personal details on her application:

(i)

her name and IRD number; and

(ii)

her tax code; and

(iii)

the birth date of the child or the expected date of delivery of the child; and

(iv)

the start date of her parental leave payment period; and

(v)

the end date of her parental leave payment period, if she intends to take less than 26 weeks of the parental leave payment; and

(vi)

the particulars of a bank account into which the payment may be made; and

(b)

confirm that the information included in the application is correct.

Document that must be provided

(3)

A biological mother who applies for a parental leave payment must provide a certificate or a copy of a certificate from a medical practitioner or a midwife that states—

(a)

that she is pregnant and the expected date of delivery; or

(b)

that she has given birth.

Additional information that must be provided

(4)

The biological mother must also provide the information specified in—

(a)

regulation 11, if she is applying as an employee; or

(b)

regulation 12, if she is applying as a self-employed person.

Regulation 9(2)(a)(i): replaced, on 1 March 2021, by regulation 6(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 9(2)(a)(v): amended, on 1 July 2020, by section 26 of the Parental Leave and Employment Protection Amendment Act 2017 (2017 No 45).

Regulation 9(2)(b): replaced, on 1 March 2021, by regulation 6(2) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

10 Information and documentation that primary carer other than biological mother must provide

(1)

This regulation specifies the information and documentation that must be provided by a primary carer, other than the biological mother, who applies for a parental leave payment.

Information that must be provided

(2)

A primary carer, other than the biological mother, must—

(a)

specify the following personal details on his or her application:

(i)

his or her name and IRD number; and

(ii)

his or her tax code; and

(iii)

the start date of the person’s parental leave payment period (being the date on which the person first became the primary carer in respect of the child); and

(iv)

the end date of the person’s parental leave payment period, if the person intends to take less than 26 weeks of the parental leave payment; and

(v)

the particulars of a bank account into which the payment may be made; and

(b)

confirm that the information included in the application is correct.

Document that must be provided

(3)

An applicant, other than the biological mother, must also provide with the application for a parental leave payment evidence that he or she is the primary carer in respect of the child, as follows:

(a)

if a court order has the effect of placing the child in the day-to-day care or custody of the applicant, a certified copy of that order; or

(b)

if a court order places the child in the custody of the chief executive of the Ministry of Social Development, or an organisation or body approved under section 396 of the Oranga Tamariki Act 1989, a copy of a letter from the chief executive of that Ministry or that organisation or body confirming the date that the applicant became or will become the primary carer in respect of the child; or

(c)

if neither paragraph (a) nor (b) applies, a statutory declaration in form 1 of Schedule 2.

Additional information that must be provided

(4)

A primary carer, other than the biological mother, must also provide the information specified in—

(a)

regulation 11, if he or she is applying as an employee; or

(b)

regulation 12, if he or she is applying as a self-employed person.

Regulation 10(2)(a)(i): replaced, on 1 March 2021, by regulation 7(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 10(2)(a)(iv): amended, on 1 July 2020, by section 26 of the Parental Leave and Employment Protection Amendment Act 2017 (2017 No 45).

Regulation 10(2)(b): replaced, on 1 March 2021, by regulation 7(2) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 10(3)(b): amended, on 14 July 2017, by section 149 of the Children, Young Persons, and Their Families (Oranga Tamariki) Legislation Act 2017 (2017 No 31).

11 Information relating to employees that must be provided

(1)

This regulation specifies the additional information that must be provided in applications by the following persons:

(a)

a person (whether the biological mother or a primary carer other than the biological mother) who applies for a parental leave payment based on work as an employee:

(b)

a spouse or partner who applies under section 71E of the Act to receive a transfer of all or part of a person’s entitlement to a parental leave payment, if that spouse or partner qualifies for a parental leave payment based on work as an employee:

(c)

a spouse or partner who applies to succeed to a person’s entitlement to a parental leave payment under section 72B of the Act, if that spouse or partner qualifies for a parental leave payment based on work as an employee.

(2)

The employee must provide a statement that he or she will notify the Commissioner of Inland Revenue if he or she works for more than the number of keeping-in-touch hours permitted under section 71CE of the Act during the period for which the employee receives a parental leave payment.

(3)

The employee must also provide—

(a)

a statement that the employee meets the parental leave payment threshold test; and

(b)

details of the employee’s ordinary weekly pay (calculated in accordance with section 71C of the Act) or average weekly income from work (calculated in accordance with section 71CAA of the Act), whichever is the greater; and

(c)

the name of their employer or, if the employee has more than 1 employer, each of their employers.

(4)

[Revoked]

Regulation 11(3): replaced, on 1 March 2021, by regulation 8(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 11(4): revoked, on 1 March 2021, by regulation 8(2) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

12 Information that applicants who are self-employed persons must provide

(1)

This regulation specifies the additional information that must be provided by the following persons:

(a)

a person (whether the biological mother or a primary carer other than the biological mother) who applies for a parental leave payment based on work as a self-employed person:

(b)

a spouse or partner who applies under section 71E of the Act to receive a transfer of all or part of a person’s entitlement to a parental leave payment, if that spouse or partner qualifies for a parental leave payment based on work as a self-employed person:

(c)

a spouse or partner who applies to succeed to another person’s entitlement to a parental leave payment under section 72B of the Act, if that spouse or partner qualifies for a parental leave payment based on work as a self-employed person.

(2)

The self-employed person must provide—

(a)

a statement that he or she—

(i)

meets the parental leave payment threshold test; and

(ii)

will notify the Commissioner of Inland Revenue if he or she returns to work (otherwise than as permitted under section 71CD of the Act); and

(b)

details of the self-employed person’s average weekly income from work over a 6-month or 12-month period (calculated in accordance with section 71CBA of the Act).

(c)
[Revoked]

Regulation 12(2)(c): revoked, on 1 March 2021, by regulation 9 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Applications for transfer of or succession to paid parental leave entitlements

13 Manner in which application for transfer of parental leave payment must be made
Application for transfer

(1)

This regulation applies if an eligible employee or an eligible self-employed person (the transferor) applies to transfer all or part of the transferor’s entitlement to a parental leave payment to the transferor’s spouse or partner (the transferee) under section 71E of the Act.

(2)

The transferor must make the application by providing the information and documentation required by these regulations to the Commissioner of Inland Revenue—

(a)

through an online application process provided by the Commissioner for that purpose; or

(b)

by telephone to the Commissioner.

(3)

When making an application, the transferor must confirm that the information included in the application is correct.

(4)

A transferor who makes an application by telephone to the Commissioner, and who is required to provide documentation to the Commissioner, may provide the documentation by—

(a)

posting it to a postal address specified by the Commissioner; or

(b)

emailing it to an email address specified by the Commissioner; or

(c)

submitting it through an online process provided by the Commissioner for that purpose.

Application to accept transfer

(5)

A transferee must apply to accept the transfer from the transferor by providing the information and documentation required by these regulations to the Commissioner—

(a)

through an online application process provided by the Commissioner for that purpose; or

(b)

by telephone to the Commissioner.

(6)

A transferee who makes an application by telephone to the Commissioner, and who is required to provide documentation to the Commissioner, may provide the documentation by—

(a)

posting it to a postal address specified by the Commissioner; or

(b)

emailing it to an email address specified by the Commissioner; or

(c)

submitting it through an online process provided by the Commissioner for that purpose.

(7)

When making an application to accept the transfer, a transferee must confirm that the information included in the application is correct.

Regulation 13: replaced, on 1 March 2021, by regulation 10 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

14 Manner in which application to succeed to parental leave payment must be made

(1)

This regulation applies if a spouse or partner (the spouse or partner) applies to succeed to a person’s entitlement to a parental leave payment under section 72B of the Act.

(2)

The spouse or partner must make the application—

(a)

through an online application process provided by the Commissioner of Inland Revenue for that purpose; or

(b)

by telephone to the Commissioner.

(3)

When making an application, the spouse or partner must confirm that the information included in the application is correct.

(4)

A spouse or partner who makes an application by telephone to the Commissioner, and who is required to provide documentation to the Commissioner, may provide the documentation by—

(a)

posting it to a postal address specified by the Commissioner; or

(b)

emailing it to an email address specified by the Commissioner; or

(c)

submitting it through an online process provided by the Commissioner for that purpose.

(5)

A spouse or partner must—

(a)

specify all information that is required by these regulations in relation to the person from whom the payments are to be transferred; and

(b)

if required to do so by the department, provide to the Commissioner—

(i)

a copy of the death certificate in respect of the person from whom the payments are to be transferred; or

(ii)

evidence of the authority under which the spouse or partner has become the person who has permanent primary responsibility for the care, development, and upbringing of the child, to the exclusion of the person from whom the payments will be transferred.

Regulation 14: replaced, on 1 March 2021, by regulation 11 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

14A Information that must be provided to initiate transfer

(1)

This regulation specifies the information and documentation that must be provided by an eligible employee or an eligible self-employed person (the transferor) who applies to transfer all or part of the transferor’s entitlement to a parental leave payment to the transferor’s spouse or partner (the transferee).

(2)

The transferor must apply to transfer his or her entitlement by providing to the Commissioner of Inland Revenue—

(a)

the transferee’s name; and

(b)

the transferee’s date of birth; and

(c)

the transferee’s IRD number; and

(d)

the date on which the transferor’s entitlement is to transfer to the transferee.

(3)

The transferor must confirm that the information included in the application is correct.

Regulation 14A: inserted, on 1 March 2021, by regulation 12 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

15 Information that must be provided in transfer or succession application

(1)

This regulation specifies the information and documents that must be provided by a spouse or partner (the transferee) who applies to—

(a)

receive a transfer of all or part of a person’s entitlement to a parental leave payment under section 71E of the Act; or

(b)

succeed to a person’s entitlement to a parental leave payment under section 72B of the Act.

Information that must be provided

(2)

If no application has been made by the biological mother for a parental leave payment, a transferee who applies to succeed under section 72B of the Act must provide the information set out in regulation 9 or 10 (whichever is applicable).

(3)

The transferee must specify, on the application,—

(a)

the name and date of birth of the person from whom the entitlement is to be transferred; and

(b)

the transferee’s name and IRD number; and

(c)

the transferee’s tax code; and

(d)

the start date of the transferee’s parental leave payment period; and

(e)

the date on which the transferee will cease to qualify for the entitlement or, if the combined total parental leave payment period will be less than 26 weeks, the end date of the transferee’s parental leave payment period; and

(f)

the particulars of a bank account into which the payment may be made.

(4)

The following persons must confirm that the information included in the application is correct:

(a)

in the case of a transfer under section 71E of the Act, both the transferee and the spouse or partner from whom the entitlements are to be transferred; and

(b)

in the case of a succession under section 72B of the Act, the transferee.

(5)

If the transferee is an employee, the information specified in regulation 11 must also be provided.

(6)

If the transferee is a self-employed person, the information specified in regulation 12 must also be provided.

Regulation 15(3)(a): amended, on 1 March 2021, by regulation 13(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 15(3)(b): replaced, on 1 March 2021, by regulation 13(2) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 15(3)(e): replaced, on 1 March 2021, by regulation 13(3) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 15(4): amended, on 1 March 2021, by regulation 13(4) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Application for preterm baby payment

16 Applications for preterm baby payment

(1)

This regulation specifies the manner in which an application for a preterm baby payment must be made and the information and documentation that must be provided by a person who applies for a preterm baby payment.

Manner in which application must be made

(2)

To apply for a preterm baby payment, a person must—

(a)

apply for a parental leave payment in respect of the child in accordance with regulation 8, unless such an application has already been made; or

(b)

if an application for a parental leave payment in respect of the child has already been made, apply for the preterm baby payment by notifying the Commissioner of Inland Revenue that— —

(i)

the baby has been born before the end of the 36th week of gestation; and

(ii)

the applicant wishes to receive a preterm baby payment.

(2A)

An applicant for a preterm baby payment must make the application by—

(a)

posting it to a postal address specified by the Commissioner; or

(b)

emailing it to an email address specified by the Commissioner; or

(c)

submitting it through an online application process provided by the Commissioner for that purpose; or

(d)

telephone to the Commissioner.

(2B)

An applicant for a preterm baby payment who makes the application by telephone to the Commissioner, and who is required to provide documentation to the Commissioner, may provide the documentation by—

(a)

posting it to a postal address specified by the Commissioner; or

(b)

emailing it to an email address specified by the Commissioner; or

(c)

submitting it through an online process provided by the Commissioner for that purpose.

(3)

[Revoked]

Information and documentation that must be provided

(4)

An applicant for a preterm baby payment must—

(a)
[Revoked]

(b)

provide—

(i)

a copy of the baby’s birth certificate, or a medical certificate confirming the date of birth of the baby; and

(ii)

a medical certificate from the lead maternity carer confirming the baby’s original expected due date; and

(c)

if the applicant is an employee, provide a statement that the applicant will notify the Commissioner of Inland Revenue if he or she works more than the number of keeping-in-touch hours permitted under section 71DB(1) of the Act during the period in relation to which a preterm baby payment is made.

Regulation 16(2): replaced, on 1 March 2021, by regulation 14(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 16(2A): inserted, on 1 March 2021, by regulation 14(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 16(2B): inserted, on 1 March 2021, by regulation 14(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 16(3): revoked, on 1 March 2021, by regulation 14(1) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 16(4)(a): revoked, on 1 March 2021, by regulation 14(2) of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Miscellaneous provisions

17 Notices about early return to work, etc

(1)

This regulation applies to any person (including the biological mother and any primary carer other than the biological mother) who—

(a)

receives a parental leave payment; and

(b)

returns to work as an employee or a self-employed person during the period in relation to which the parental leave payment is made.

(2)

The person must give the notice required under section 71U of the Act by—

(a)

posting it to a postal address specified by the Commissioner of Inland Revenue; or

(b)

emailing it to an email address specified by the Commissioner; or

(c)

submitting it through an online process provided by the Commissioner for that purpose; or

(d)

telephone to the Commissioner.

(3)

The notice must specify—

(a)

the person’s IRD number; and

(b)

the date on which he or she returned or will return to work.

Regulation 17(2): replaced, on 1 March 2021, by regulation 15 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Regulation 17(3): inserted, on 1 March 2021, by regulation 15 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

18 Procedures relating to determinations and demand notices

(1)

A demand notice by a Labour Inspector under section 70B of the Act must be in form 5 of Schedule 2.

(2)

The Employment Relations Authority Regulations 2000 apply to an objection to a determination or a demand notice under section 70C of the Act, as a document commencing proceedings before the Authority, except that—

(a)

the objection need not include a statement of the problem or matter to which the application relates (as required by regulation 6(1)(a) of those regulations); and

(b)

the objection must be accompanied by a copy of the determination or demand notice to which the objection relates; and

(c)

the employer or employee who lodges the objection must, as soon as practicable after lodging the objection, serve a copy of the objection on the Labour Inspector who made the determination or served the demand notice.

Revocation

19 Revocation

The Parental Leave and Employment Protection Regulations 2002 (SR 2002/98) are revoked.

Schedule 1 Transitional, savings, and related provisions

r 5

Part 1 Provisions relating to regulations as made

1 Provision of information and use of forms before 1 April 2016

(1)

This clause applies if a person applies for parental leave or for a parental leave payment in respect of a child and—

(a)

the child is expected to be born to the person, or to his or her spouse or partner, on or after 1 April 2016; or

(b)

the person, or his or her spouse or partner, will become the primary carer in respect of the child on or after 1 April 2016.

(2)

If this clause applies,—

(a)

the Commissioner of Inland Revenue may, before 1 April 2016, seek any information that these regulations require to be provided in support of an application for a parental leave payment as if these regulations were already in force; and

(b)

the forms set out in Schedule 2 may be used before 1 April 2016 as if these regulations were already in force.

Part 2 Provisions relating to Parental Leave and Employment Protection Amendment Regulations 2021

Schedule 1 Part 2: inserted, on 1 March 2021, by regulation 16 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

2 Applications made before commencement of Parental Leave and Employment Protection Amendment Regulations 2021

(1)

This clause applies if—

(a)

a person has applied for 1 or more of the following:

(i)

to receive a parental leave payment under section 71D of the Act; or

(ii)

to transfer all or part of his or her spouse’s or partner’s entitlement to a parental leave payment under section 71E of the Act; or

(iii)

to succeed to a person’s entitlement to a parental leave payment under section 72B of the Act; or

(iv)

to receive a preterm baby payment under section 71DA of the Act; and

(b)

a decision on the person’s application has not been made before 1 March 2021.

(2)

If this clause applies, the application must be completed, and decisions made on the application, under these regulations as in force immediately before the Parental Leave and Employment Protection Amendment Regulations 2021 came into force.

Schedule 1 clause 2: inserted, on 1 March 2021, by regulation 16 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Schedule 2 Forms

Form 1 Declaration as to assumption of responsibility for care of child by primary carer

rr 6, 10

This form must accompany an application for parental leave, or for a parental leave payment, by a primary carer who is not the biological mother or her spouse or partner, if that person does not have—

(a)

a court order that has the effect of placing the child in his or her day-to-day care or custody; or

(b)

a letter from the chief executive of the Ministry of Social Development, or an organisation approved under section 396 of the Oranga Tamariki Act 1989, confirming the date on which the person became or will become the primary carer in respect of the child.

Declaration

I, [name] of [address, occupation], solemnly and sincerely declare that I have/will have* permanent primary responsibility for the care, development, and upbringing of the following child:

Child’s full name: [name]

Child’s date of birth: [date]

The child came/will come into my care on [date].

I make this solemn declaration conscientiously believing the same to be true and by virtue of the Oaths and Declarations Act 1957.

Declared at [place, date]

(Justice of the Peace/other person authorised to take a statutory declaration*)

*Select one.

Schedule 2 form 1: amended, on 14 July 2017, by section 149 of the Children, Young Persons, and Their Families (Oranga Tamariki) Legislation Act 2017 (2017 No 31).

Form 2 Notice about entitlement to parental leave

r 7

Section 36, Parental Leave and Employment Protection Act 1987

This form is to be given to an employee within 21 days after the employer receives notice that the employee wishes to take parental leave.

To [name and postal address of employee]

1

Your notice stating that you wish to take parental leave is acknowledged.

2

For this paragraph select the statement that applies.

You are entitled to take parental leave commencing on [date] and ending on [date].

or

You are not entitled to take parental leave because, at the expected date of delivery of the child/at the date on which you will assume responsibility for the care of the child*, you will not have been employed for at least an average of 10 hours a week over the immediately preceding 6 months or 12 months.

*Select one.

or

You are not entitled to take parental leave because [state reasons why employee is not entitled to take parental leave].

3

Select this paragraph if the employee is entitled to take parental leave.

Your employment can/cannot* be kept open until the end of your parental leave.

*Select one.
4

If the employment cannot be kept open, select the statement that applies; otherwise, omit this paragraph.

Your employment cannot be kept open because of the occurrence of a redundancy situation.

or

Your employment cannot be kept open because your period of leave exceeds 4 weeks and a temporary replacement is not reasonably practicable due to your position being a key position.

5

Omit this paragraph if it does not apply.

You will, for the period of 26 weeks beginning with the day after the date on which your parental leave ends, be given preference over other applicants for any position that is vacant and that is substantially similar to the position held by you at the beginning of your parental leave.

6

Omit this paragraph if it does not apply.

You may, by making a parental leave complaint under section 56 of the Parental Leave and Employment Protection Act 1987, dispute my statement that you are not entitled to take parental leave or that your position cannot be kept open. If you wish to make a complaint, do not delay, because the time for making such a complaint is limited. Your union representative, your solicitor, or the Ministry of Business, Innovation, and Employment will advise you.

Date:

Signature of employer:

Information about parental leave under the Parental Leave and Employment Protection Act 1987

1

Employees are eligible for—

(a)

up to 52 weeks’ parental leave from their employment with an employer if, on the relevant date, they will have worked for the same employer for at least 12 months for at least an average of 10 hours a week; or

(b)

up to 26 weeks’ parental leave from their employment with an employer if, on the relevant date, they will have worked for the same employer for the immediately preceding 6 months for at least an average of 10 hours a week.

The relevant date is the expected date of delivery of the child or the date on which the employee first becomes the primary carer in respect of the child.

2

In most cases, the employer must keep the employee’s job open until the employee’s parental leave ends. The main exceptions to this are if the employer proves that there is a redundancy situation and, in the case of parental leave of more than 4 weeks, if the employer proves that the employee’s position cannot be kept open because a temporary replacement is not reasonably practicable due to the employee’s key position. Whether an employee’s position is a key position depends on the circumstances of each case, including the size of the employer’s enterprise and the training period or skills required for the job. Your union representative, your solicitor, or the Ministry of Business, Innovation, and Employment will be able to advise you further.

Entitlements for employees with 12 months’ service
3

Primary carer leave, partner’s leave, and extended leave are available to employees who have worked for the same employer for at least an average of 10 hours a week over the immediately preceding 12 months. Primary carer leave and extended leave amount to 52 weeks, which may be shared by the spouses or partners in the child’s first year. The period of 52 weeks may be exceeded as follows:

(a)

a biological mother may start her primary carer leave early if directed to do so by her lead maternity carer or by her employer:

(b)

the biological mother’s spouse or partner may take up to 2 weeks of partner’s leave.

Primary carer leave must be taken in 1 continuous period not exceeding 26 weeks.

Entitlements for employees with 6 months’ service
4

Primary carer leave, partner’s leave, and extended leave are available to employees who have worked for the same employer for at least an average of 10 hours a week over the immediately preceding 6 months. Primary carer leave and extended leave amount to 26 weeks, which may be shared by the spouses or partners in the child’s first year. The period of 26 weeks may be exceeded as follows:

(a)

a biological mother may start her primary carer leave early if directed to do so by her lead maternity carer or by her employer:

(b)

the biological mother’s spouse or partner may take up to 1 week of partner’s leave.

Primary carer leave must be taken in 1 continuous period not exceeding 26 weeks.

Commencement of primary carer leave
5

Primary carer leave for all employees (whether they qualify on the basis of 6 or 12 months’ service) may begin—

(a)

up to 6 weeks before the expected date of delivery (in the case of a child born to the employee) if the biological mother gives to her employer not less than 21 days’ notice in writing of that date; or

(b)

if paragraph (a) does not apply, no earlier than the date on which the employee first becomes the primary carer in respect of the child; or

(c)

on any date before the date of confinement that is agreed between the primary carer and his or her employer; or

(d)

on a date specified by the biological mother’s lead maternity carer if—

(i)

the biological mother is pregnant; and

(ii)

the lead maternity carer certifies that, in his or her opinion, the biological mother should begin her maternity leave on that date; and

(iii)

the biological mother gives the certificate to her employer; or

(e)

on a date appointed by the biological mother’s employer if—

(i)

the biological mother is pregnant; and

(ii)

the biological mother is unable, by reason of her pregnancy, to perform her work safely, or is incapable of performing her work adequately; and

(iii)

there is no other suitable work available.

A woman who is pregnant is entitled, before taking primary carer leave, to take a total of up to 10 days’ special leave without pay for reasons connected with her pregnancy.

If, by reason of pregnancy, a woman is unable to perform her work safely, or is incapable of performing her work adequately, her employer may temporarily transfer her to another job.

Schedule 2 form 2 note 3: amended, on 1 July 2020, by section 26 of the Parental Leave and Employment Protection Amendment Act 2017 (2017 No 45).

Schedule 2 form 2 note 4: amended, on 1 July 2020, by section 26 of the Parental Leave and Employment Protection Amendment Act 2017 (2017 No 45).

Form 3 Declaration relating to parental leave payment threshold test

[Revoked]

Schedule 2 form 3: revoked, on 1 March 2021, by regulation 17 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Form 4 Statement and declaration to be made by chartered accountant or tax advisor in respect of self-employed persons

[Revoked]

Schedule 2 form 4: revoked, on 1 March 2021, by regulation 17 of the Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9).

Form 5 Demand notice

r 18

Section 70B(1), Parental Leave and Employment Protection Act 1987

To [name and address of employer]

  • 1

    This demand notice is being served on you in your capacity as the employer/former employer* of [full name of employee] (the employee).

    *Select one.
  • 2

    For this paragraph select the statement that applies.

  • I have received from the employee a complaint that you have denied the employee’s entitlement to take parental leave under the Parental Leave and Employment Protection Act 1987.

  • or

  • I believe on reasonable grounds that you have denied the employee’s entitlement to parental leave under the Parental Leave and Employment Protection Act 1987.

  • 3

    The parental leave claimed is [specify type of parental leave claimed], being [specify details of the period of leave].

  • 4

    I have given you not less than 7 days to comment on the complaint/the grounds for my belief*.

    *Select one.
  • 5

    I am satisfied, after having considered any comments made by you, that the employee is entitled to take the parental leave.

  • 6

    I am satisfied that you are not prepared to acknowledge the employee’s entitlement to take parental leave in a reasonable manner or within a reasonable time.

Demand
  • 7

    I demand by this notice that you acknowledge the employee’s entitlement to take parental leave and allow the employee to take parental leave.

Objection
  • 8

    Both your right to lodge an objection to this demand notice and the consequences of this notice are specified in the additional information for the employer that is supplied with this notice.

Date:

Name:

Signature:

(Labour Inspector)

This demand notice is made by [full name], Labour Inspector, whose address for service is [address] and whose telephone number is [number] and whose fax number for service is [number] and whose document exchange number for service is [number] and whose email address for service is [address].

Additional information for employer

1 Your right to lodge objection

You may lodge with the Employment Relations Authority, within 28 days after this demand notice is served on you, an objection to this demand notice.

2 Consequences of this demand notice

This demand notice has the consequences specified in paragraphs 3 to 5—

(a)

if no objection is lodged before the close of the period of 28 days specified in paragraph 1; or

(b)

if any objection lodged before the close of that period is withdrawn (whether before or after the close of that period).

3 Imposition of legal requirement

  • This demand notice imposes a legal requirement on you to comply with it.

4 Evidence of leave entitlement

  • This demand notice is prima facie evidence before the Employment Court or the Employment Relations Authority that the employee has the entitlement to take parental leave.

5 Enforcement by compliance order

  • This demand notice may be enforced by the making by the Employment Relations Authority of a compliance order under section 137 of the Employment Relations Act 2000.

Michael Webster,
Clerk of the Executive Council.

Issued under the authority of the Legislation Act 2012.

Date of notification in Gazette: 24 March 2016.

Reprints notes
1 General

This is a reprint of the Parental Leave and Employment Protection Regulations 2016 that incorporates all the amendments to those regulations as at the date of the last amendment to them.

2 Legal status

Reprints are presumed to correctly state, as at the date of the reprint, the law enacted by the principal enactment and by any amendments to that enactment. Section 18 of the Legislation Act 2012 provides that this reprint, published in electronic form, has the status of an official version under section 17 of that Act. A printed version of the reprint produced directly from this official electronic version also has official status.

3 Editorial and format changes

Editorial and format changes to reprints are made using the powers under sections 24 to 26 of the Legislation Act 2012. See also http://www.pco.parliament.govt.nz/editorial-conventions/.

4 Amendments incorporated in this reprint

Parental Leave and Employment Protection Amendment Regulations 2021 (LI 2021/9)

Parental Leave and Employment Protection Amendment Act 2017 (2017 No 45): section 26

Children, Young Persons, and Their Families (Oranga Tamariki) Legislation Act 2017 (2017 No 31): section 149

Parental Leave and Employment Protection Amendment Regulations 2017 (LI 2017/13)