“6 Sawmiller must keep record books

• “(1) Every sawmiller must keep a separate record book for each sawmill operated by the sawmiller and required to be registered under Part 3A of the Act.

  “(2) A record book must be kept in a form approved by the chief executive.

  “(3) A record book must contain the following information for each consignment of indigenous timber received at a sawmill for processing:

  • “(a) the name and number of the sawmill concerned as specified in the certificate of registration issued under regulation 4(1); and

  • “(b) if the sawmill is portable, the location of the sawmill; and

  • “(c) reference to—

    • “(i) an annual logging plan approved under section 67H of the Act for a registered sustainable forest management plan or permit; or

    • “(ii) a statement given under section 67D(1) of the Act (including any identifying number allocated by the chief executive); or

    • “(iii) an approval given under section 67D(3) of the Act (including any identifying number allocated by the chief executive); and

  • “(d) the date on which the timber was received; and

  • “(e) a description of the timber received, in particular—

    • “(i) the number of logs by named species of the timber received; and

    • “(ii) the volume of logs in cubic metres by named species of the timber received.

  “(4) However, a record book is not required to contain the information specified in subclause (3)(e)(i) if, and to the extent that,—

  • “(a) it is not reasonably practicable to count the number of logs; and

  • “(b) the chief executive has notified the sawmiller in writing before the 3-monthly return must be supplied that the chief executive confirms that it is not reasonably practicable to count the number of logs.

  “(5) A completed record book must be retained until the end of the calendar year after the year in which the information was entered in the record book.

“6A Sawmiller must supply 3-monthly returns

• “(1) Every sawmiller must supply to the chief executive a return (3-monthly return) for each period of 3 months ending on the last day of March, June, September, and December in each year.

  “(2) A separate 3-monthly return must be supplied for each sawmill operated by a sawmiller and required to be registered under Part 3A of the Act.

  “(3) A sawmiller must supply a 3-monthly return to the chief executive within 28 days after the end of the 3-month period it relates to.

  “(4) The 3-monthly return must—

  • “(a) be on a form approved by the chief executive; and

  • “(b) have attached to it a copy of the pages of the record book kept under regulation 6 that relate to the period covered by the return.

  “(5) If a sawmill changes ownership during a 3-month period for which a return is required by this regulation,—

  • “(a) the sawmiller transferring ownership of the sawmill must make a return containing the information required by subclause (4) for the period beginning on the first day of the 3-month period in which the transfer occurs and ending on the day before the ownership of the sawmill is transferred:

  • “(b) the sawmiller or person obtaining ownership of the sawmill must make a return containing the information required by subclause (4) for the period beginning on the day on which the transfer occurs and ending on the last day of the 3-month period in which the transfer occurs.

  “(6) A return required for the purposes of subclause (5) must be made on a form approved by the chief executive.

  “(7) The chief executive may, after examining a return made under this regulation, seek any further information about entries in the return that he or she may require for the purposes of these regulations.”